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Tips For Office 365 Outlook Calendar Backup Easily – Stepwise

Aisha | Modified: 2021-05-26T10:01:17+00:00
Backup Office 365 Calendar

“Are you trying to export Calendar events from Office 365 Online to your local machine? Then let’s see the best and perfect solution to backup Office 365 calendar into desirable format manually and automatically.”

In this article, I am going to explain the most common query of users that is “How to take a backup of Office 365 calendar into Outlook”. The best two methods which I am going to elaborate here are given below:

Backup Office 365 Calendar via Software Solution

If you want to save O365 Outlook Calendar backup, then try Office 365 Backup Tool.  A great way to backup Office 365 Calendar, Emails, and Contacts on local system. Moreover, it is not a free solution to export calendars from Office 365 account. You have to pay some cost according to your need and how many user accounts you are going to export.

There are various advanced features offered by this tool that makes it special software when compared to other tools:

  • Office 365 Calendar backup along with other mailbox items
  • Secure Backup Process with 100% Precision
  • Date-Filter option to save calendars from the selective time period
  • Import PST Directly to Office 365 Mailbox with this single utility
  • Free Download Demo Version to Try All the Features

Let’s see the working of the Outlook 365 calendar backup solution stepwise with proper screen-shots.

Download Now Purchase Now

Step: 1 Download the Office 365 Backup Tool from the above download button and run it on your computer. Pick Office 365 as the source backup platform and Outlook as the destination.

Step: 2 Opt for the desired mailbox items from the workload list and use the date filter for selective data backup if required.


Step: 3 Sign in with the admin credentials, like admin ID and application ID, and hit validate button for required permission validation.


Step: 4 Browse and locate the destination path for the resultant PST file to store on your computer.


Step: 5 Opt for the desired mailbox from the list of mailboxes and hit the start backup button. The utility will start backing up shortly.


Backup Calendar from Office 365 Using MS Outlook.

This is the manual or free solution for exporting calendars from Office 365 cloud. You just need to configure your O365 email account with Outlook. Let’s see how to perform this procedure step by step:

Phase 1: Add Office 365 Email account with Microsoft Outlook

Step 1:- Press “Windows Key + R” and Go to Control Panel.

Step 2:- Click on the “Mail”. from the list. Click on “Profile”.

Note: Suppose, if you are unable to see the “Mail” option, then change the “View by setting to Large Icons or Small Icons”.

Step 3:- A new window will appear named “Mail Setup-Outlook”, click on “Show Profiles”.

Step 4:- Click on “Add Profile”.

Step 5:- Now, enter the “credentials (username and password)” of your O365 mailbox account.

Step 6:- You have to wait until your O365 account not added with MS Outlook successfully.

Step 7:- Then, enter your Office 365 password on the displayed message prompt.

Step 8:- Hit on the “Ok” button of the appeared dialog box.

Step 9:- A message will appear after configuring an O365 account with Outlook.

Step 10:- Afterward, MS Outlook starts retrieving data (emails, contacts, calendar, and tasks) from configured Office 365 online account.

Note: Retrieving data from Office 365 mailbox will take some time. Also, it depends upon the size of the mailbox.

Now, your Office 365 mailbox account is successfully added with Outlook.

Phase 2: Backup Office 365 Calendar From Outlook

Step 1:- Launch the “Microsoft Outlook” application, hit on the “File” tab.

Step 2:- Go to “Open & Export” and click on the “Import/Export” option.

Step 3:- Select the “Export to a File” option from the list, click on “Next”.

Step 4:- Select Microsoft “Outlook Data File (.pst)” and then hit on “Next”.

Step 5:- Select your MS Office 365 email account >> Calendar >> Next.

Step 6:- Now, hit on “Browse” button to select the location where you want to save PST file.

Step 7:- Finally, click on the “Finish” button to complete the task.


In the above article, we have discussed both the manual as well as automated solution step-by-step. Now, one question will still remain in our mind that which method should we use? Right? So, in my opinion, you should go with the automated (paid) solution to backup Office 365 calendar into desirable formats. Because it will not harm or lose your data while performing the backup task. “Use manual solution, only in that case, if you have good technical knowledge”. Otherwise, you may lose your data too.


Q. Is this software capable enough to backup other mailbox items other than the calendar?

A. Yes, the application enables you to backup Office 365 calendar along with emails and contacts.

Q. Can I get any support assistance if I face any difficulty while using this utility?

A. Yes, you will get 24X7 support via Live chat or emails if you face any issue while accessing this application.

Q. Will I get the option to save the backup copy on my desired location?

A. Yes, you can select your desired location and save Outlook 365 calendar backup copy to any location.