How to Convert Outlook Email To HTML File? Complete Solution!
“Hello, I am using Outlook 2013 in my organization. Some necessity arose and I need to open some emails on my home system that does not have Outlook. I want convert Outlook email to HTML file so that I can open them anywhere in any browser. But I do not know how to export Outlook to HTML format. Despite searching over Internet, I could not find anything useful. Please guide me with a trustworthy solution and help me solve my problem. Thanks!“
The above scenario is just an example of different reasons why people need to export Outlook PST emails to HTML. Let us move directly to the solutions to this problem that many Outlook users are worried about.
Table of Contents:
- Why Users Want to Save Outlook Email as HTML?
- Best Techniques to Export Outlook to HTML File
- Convert Outlook Email to HTML with Manual Technique
- Export Outlook Emails into HTML with Expert Recommended Solution
- Quick Steps to Convert Outlook Emails into HTML
- Prominent Features of the Professional Software
- Conclusion
Why Users Want to Save Outlook Email as HTML?
There are multiple reasons why users might want to save their Outlook emails in HTML format as per their own requirements, let us have a look at some of them here.
- HTML files are a widely compatible file format that is supported by various devices and platforms due to their ability to open and view using a basic text editor, for example, Notepad.
- They are portable and can be very easily shared or transferred among different systems, this is beneficial especially when users want to share them with their colleagues, clients, friends, etc. without worrying about any compatibility issues.
- Users can access the contents inside the HTML files even in the offline mode, thus, providing users an option to access all their email data without even being connected to the internet.
- Sometimes users want to edit or format their email data such as links, images, font style, etc., which can be done easily by opening their emails in HTML format using a basic text editor on their device.
Best Techniques to Export Outlook to HTML File
In this blog, we will illustrate two approaches to export emails and other data items of Outlook like contacts & calendars in the HTML format. Both these methods are used by thousands of people worldwide and gained popularity due to their reliability.
Let us move to each section one after another to learn about the approaches in detail.
Convert Outlook Email to HTML with Manual Technique
- Launch Microsoft Outlook email on Windows computer
- Choose the emails which you want to save in the HTML format by clicking from the left panel
- Navigate to the “Menu” bar to select “File” button.
- Choose the “Save As” option
- A new dialog box will appear. Go to the location of the folder where you want to convert Outlook email to HTML.
- Provide the “File Name” in the displayed box.
- In the “Save As” drop-down menu, select HTML.
- Finally, click on the “Save” button and perform data export.
Export Outlook to HTML with Expert Recommended Solution
The manual method has some drawbacks. The major limitation is that every email has to be saved individually in HTML format. If you have 1000 emails, you need to repeat it 1000 times. In those cases, it becomes a tiring process. Do not worry, we have another trendy solution to handle bulk Outlook email is Outlook to HTML Converter tool.
Quick Steps to Convert Outlook Email to HTML
- Launch Outlook to HTML Converter.
- Add Outlook data file PST and preview emails.
- Click on Export and choose HTML.
- Click Export to convert Outlook email to HTML.
Prominent Features of the Professional Software
- Bulk Conversion of Files and Folders: This application can export emails from any number of Outlook folders and PST files.
- Preview Emails before Conversion: Users can preview the complete email data on software before exporting.
- No Outlook Installation Required: To convert Outlook email to HTML, this tool does not need Outlook installation as it directly extracts data from PST file.
- Migrate Corrupted Outlook PST File: Even if the Outlook data file is corrupted, the software will be able to successfully export Outlook to HTML.
- Easy to Use Interface: Users with or without any technical knowledge can operate this tool. There is no chance of data loss or corruption in the process to save Outlook email as HTML.
- Virus-free Software: The tool contains no virus, malware, spyware or any such element that may harm your computer. The software also does not store any information of Outlook file.
Also Read: Export Outlook Emails to CSV
Conclusion
One of the biggest disadvantaged of Outlook data file is it cannot be opened without Outlook installation. Due to this reason, people often have difficulty in accessing emails without Outlook. But transforming your emails in HTML format will resolve this problem and let you access email data on any web browser. To convert Outlook email to HTML file, go through the blog and get your work done in no time. Here, users can learn manual as well as automated methods to export Outlook to HTML format. So, without wasting any time, go for the solution as per your requirements.
