Instant Solution to Remove Duplicate Items in Outlook

Lindsey Smith | June 24th, 2020 | MS Outlook

Duplication of the mailbox items is one of the most common problems encountered by many users while working with MS Outlook. And if you are one of them who facing this issue for a very long time, then this article will surely help you in order to remove duplicate items in Outlook.

Here in this article, we are going to describe the best ways to resolve the replication issue without affecting your mailbox data. As well as we will cover all the reasons that are responsible for mailbox data redundancy and what are the consequences of data duplication in MS Outlook?

So let’s start!

Reasons for Duplicate items in Outlook

Basically, the main problem of data duplication is when more than one copy of their mailbox data, specifically email messages, contacts, and calendar entries gets accumulated in the mailbox of MS Outlook. And this will happen due to various reasons which are listed below:

  • Improper Configuration of Rules
  • Incorrect Mailbox Settings
  • Inappropriate Account Settings
  • Synchronization Issue
  • Some Technical Issues

Why It Is Essential to Remove Duplicate Items in Outlook?

Duplicated data items not only devour your mailbox space quickly but also makes the emailing program very bulky. Due to a large volume of unnecessary data, the workflow of the application is affected indirectly and also affects the overall performance and productivity of the application. Moreover, some of the most common consequences are listed below due to duplicate items in Outlook.

  • Duplicated items in Outlook affect the productivity of the mailbox and cause errors such as not responding or application freezing.
  • When we searching for a specific item it takes quite a long time in the searching process. Because of the size of large PST files due to duplicate items.
  • Duplication of Outlook items makes the PST oversized and causes corruption in the file.

Ways to Remove Duplicate Items in Outlook?

#Method 1 Configure The Rules Correctly

Analyze the Outlook Rules correctly. If the Rules are not configured correctly, then configured them properly.

# Method 2 Clean Up Tool of Outlook

It is the inbuilt utility of MS Outlook. It allows users to remove duplicates items in Outlook files and folders. To begin the clean-up process, follow the steps below:

Step 1: Open MS Outlook and sign in to your account

Step 2: Select the folder in which duplicate emails are present

Step 3: Click on Home menu and select Clean Up Option, and you will see three options-

  • Clean Up Conversation
  • Clean Up Folder
  • Clean Up Folder and Subfolder

Step 4: Right-click on a deleted item and then click on the empty folder, it will permanently delete the emails.

Professional Outlook Toolkit to Remove Duplicate Items in Outlook

The manual method is a nice approach to delete duplicate items from Outlook. But sometimes the Clean Up tool generates messages like “No messages were cleaned up”. So if you want a trustworthy and effective solution, then switch to some reliable professional toolkit like PCVITA Outlook Duplicate Items Remover Tool.

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It is an advance utility to remove duplicate emails, contacts, calendars, tasks, journals, notes from Outlook PST/OST/BAK file. When it comes to removing duplicate emails via email fields, then it is the best option to go for. Moreover, it supports both of the PST data files ANSI and UNICODE.

It is 100% safe and secure to download and effectively remove duplicate items in just five simple steps.

Let’s see how the software works:

Step 1: Download and Run Outlook Duplicate Remover.

Step 2: Click on Add File(s) or Add Folder to open file.

Step 3: Select Category to Remove Duplicate Emails, Contacts, Calendars, Journals, Tasks, Notes.

Step 4: Browse Location to save duplicate free PST file.

Step 5: At last click on the Next button to Remove Duplicate items in Outlook.

Wrapping Up:

Duplication of emails in Outlook is very complex for all the Outlook users. Thus, it becomes important for the user to remove Outlook duplicate items immediately. Therefore, we have discussed some simple methods to remove duplicate items in Outlook. Try any of the solutions as they certainly help you.