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How to Download Gmail Emails to PC / Laptop / Computer – Easy Tips

Aisha ~ Modified: 24-Dec-2021 ~ 5 Minutes Reading


This is a complete guide to download Gmail emails to PC or other external drives. You will get a step-by-step solution for downloading single or multiple Gmail accounts in one go.

Why Download Gmail Emails to PC?

No doubt! Gmail works excellently as a free webmail application. But, it is not perfect and issues promptly in Google account too. The online problems like phishing, malware and virus attack, Gmail outage etc are some issues that stress on the importance of Gmail backup to local PC to prevent you from such data loss horror.

Obviously, the way we safeguard our physical belongings, likewise, it is important to protect digital data such as financial or sale reports, images. Because it also has worth in our life.

But, There is an Issue

Many users do not know how to take Gmail backup on PC/Computer or they think it is a complex process. However, it becomes super easy with PCVITA Gmail Email Backup Software. An innovative utility that saves a copy of emails, contacts, calendars, and Google Drive data on designated local location without disturbing the integrity of data.

A Great Way to Take Gmail Backup on PC

The Gmail Email Backup software can take backup of all Gmail mail folders, including Inbox, Sent Mail, Starred, Important, Bin, and customized labels into Outlook PST, MSG, EML, and MBOX format. Adding to it, the calendar events and contacts get backed up into ICS and VCF format respectively. Moreover, the Google Drive data like DOC, XLSX, PPTX, JPEG file get the download in the local environment with the same utility.

Above all, make the backup process more smooth and facile, the following features integrated into the software;

  • Delete After Download: It is used to remove those emails from the server that backed up on the machine for the sake to create a new space for messages. This option is beneficial when Gmail folders are flooded with emails.
  • Incremental Backup: This remarkable feature is used to prevent the download process of entire data backup when you run the tool again for the same Gmail account. To use this feature, opt this option and the software will backup only new data items received in Gmail when you use the tool again.
  • Filter: Ideally, it is advised to save all the data components locally, but for the least, secure your personal data first. For this, you can use Folder or Email filter to backup desired mail data on the user’s specified location.

Best of All, Utilize Least Time

The reason why people avoid taking Gmail backup is the time. This factor is overcome by the tool as it takes the minimum amount of time to export mailbox items of Google account on PC. This thing can also be analyzed by its working.

  • Download and installed Gmail Backup software. You can configure this tool on any Windows machine as it supports all the latest Windows edition.


  • On the welcome screen, login with Google account credential. Make sure Two-step verification must be turned off and Allow less secure app must be enabled.

  • Select the items that you want to back up such as E-Mail, Calendars, Contacts, and Documents.

  • After that, select the format in which you want to download Gmail emails on PC.

  • Next, Browse a location for the resultant backup file. Plus, if you want to select advanced feature, then you can select like Delete after Download, Filter, Incremental backup.

  • Finally, click on Start to download Gmail backup on PC/ Laptop/ Hard-Drive.

As we see, within a few clicks, the tool downloads the data into the preferred format on on-premise location.

Still, Wants to Go With Cumbersome Google Takeout Process

Google Takeout is a free utility that exports all the Google product data on the desktop. But, it has lots of downsides while dealing with a large number of emails, contacts, documents. For example, it takes long hours to create an archive file that consists of data, Repeat the entire process in case of connection issue, and save emails only in MBOX format etc. Still, if you have a few emails in Gmail account, then you can use the below instructions to take Gmail backup on PC.

  • Navigate to Data & personalization section.

Data Personalization

  • Go to Download your data option.

Download Your Data

  • Select data item from the list and click on Next.

Select Mail

  • Opt for File type, Archive size, and Delivery Method. Then, click on CREATE ARCHIVE.

Pick any Size

  • Wait till the archive file will get ready.

Downloading Start

  • Once it is prepared, extract the Gmail content.

Finally, You Have a Solution to Download Gmail Backup on PC

It is not a question of when a data loss disaster occurs or Gmail server fails. It is all about if the Gmail emails are not backed up on PC/laptop, it’s gone forever. You will lose all the irreplaceable financial spreadsheets, images, documents. But all these data can be preventable with the software. Just add this discipline in your routine and download Gmail emails to PC on a regular basis.