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Learn How to Export Office 365 Exchange Mailbox to Gmail

admin | Modified: 2019-11-13T06:58:25+00:00
Office 365 to Gmail

Learn how to add or link the mailbox of MS Office 365 to Gmail with ease. Here’s how to do it.

Microsoft Office 365 has always been a great environment for the Organizations of any size by providing the application like Word, Excel, Outlook 365, PowerPoint, OneNote, OneDrive, O365 Exchange Online and much more on online platform.

However, when using MS Office 365, there are time user may need Gmail account too for the business workflow. In such cases, user need to export Office 365 mailbox to Gmail Online. Unfortunately! No direct solution available for Office 365 to Gmail migration. Due to which possible question arises from the users side –

  • How to migrate email from Office 365 to Gmail?
  • How to import contacts from Office 365 to Gmail?
  • How can I connect Office 365 to Gmail?
  • Is it possible to perform Office 365 to Gmail migration?

Therefore, we are going to provide you a great solution for the same. Let’s have a deep look into this.

Technique to Add or Connect Office 365 Email to Gmail

The method describe in this article is beneficial for the following users –

  • Looking to completely switch to Gmail from the Microsoft Office 365 account.
  • Import data of inactive O365 user mailbox data into Gmail to make some free space.
  • Parallelly working with both the applications – Office 365 & Gmail

The workaround divided into two sections that are described below.

Phase 1: Export Office 365 Mailbox Data to PST

Phase 2: Import PST into Gmail Account

So, let’s begin!

Section 1: Download Office 365 Mail to PST Format

First of all, you need to import the emails of the Office 365 account in Outlook supported file format i.e., PST to move O365 to Gmail. For this, there is no option available in O365 as Microsoft itself state that – It is liable for the data geo-redundancy and not for the local backup of Office 365.

moving emails from Office 365 to Gmail

It is advised to use some cost-effective and reliable software for Office 365 mailbox backup in .pst file. For this, it is brilliant to use Microsoft Office 365 Mailbox Backup Utility to export a copy of mailbox on the local environment in Outlook supported file format.

Apart from emails, one can also move the calendar and contacts of Office 365 in PST file format. With the help of self-guided interface, user easily migrate a copy of emails of User’s Mailbox, Shared Mailbox or Admin Mailbox of Microsoft Office 365 on local environment. Adding to it, one can also download the copy of mails in EML file format to import them in Thunderbird or any other EML supported application. All-in-all, it can export mailbox of any subscription plan such as – Office 365 Enterprise E1, Office 365 Enterprise E3, Office 365 Enterprise E5, Exchange Online Plan 1, Exchange Online Plan 2, Office 365 Business Premium, Office 365 A1, Office 365 A3, Office 365 A5, Office 365 F1, Office 365 Business Essentials.

In fact, the same tool provides the restore functionality tool which is a great deal. One can import the PST file to any subscription plan without following too much steps. Adding to it, use the inbuilt Date Filter if you want to import the emails of a particular period of time from Office 365 to Gmail account.

Let’s check out how the tool works and import the messages.

Step 1: Setup the software either by downloading the Demo Version or Full Licensed Version. Although, the free version of software only allows to export first 100 emails in PST format.

Download Free Office 365 Backup

Step 2: Afterward, the login window pops-up on the screen. Here, you need to enter the credential of the Office 365 account whose mail will export into Google Mail.

Run Office 365 Backup

Step 3: Opt for Office 365 Backup option from the subsequent window and click on Next.

Select Office 365 Backup

Step 4: Browse a location on the system to store the output PST file. For this, either choose the existing folder or create a new one using Make New Folder option. Then, click on Start option.

Select Mailbox Items

Step 5: From the subsequent window, you have to do the following operations –

  1. Select the file format for Office 365 mailbox i.e., PST.
  2. Select the Mail folder from the mentioned category – Mails, Contacts, Calendar.
  3. Apply Date Filter if you want to transfer a particular period of mails.
Export Items

Step 6: Finally, click on Start to begin the export task.

Downloading Mailbox Items

Section 2: Transfer Office 365 Email to Gmail

Once you got the PST file, time to import them into Gmail account. For this, install the Outlook Data File to Gmail Migrator. It is an outstanding utility that imports the data of PST file into personal Gmail or G Suite account without the assistance of Outlook application. Moreover, the software support PST file of any Office 365 subscription plan without any fail. All you need to do is to follow the below steps.

Step 1: Install the software on the Windows platform.

Download Free Outlook to Gmail Migrator

open the tool

Step 2: Add the PST file that was exported in the previous step using the inbuilt Add File option. Then, click on Next button.

Hit Next for Outlook to Gmail

Step 3: Now, input the Gmail email address & password and validate it.

Validate Gmail account

Step 4: Afterward, select the Mails folder under the Select Categories option.

Select Category

Step 5: Click on Export to export Office 365 email to Gmail account.

Hit Export

In Summation

Once you decide to move from Office 365 to Gmail, you will need to know how to move your mail data too. If you have used Office 365, then you also have calendars and contacts data. So, it is good to opt the above solution that helps you a lot to migrate Office 365 to Gmail account. It is a lot more comfortable process with the described software. That way you don’t have to move your mind to the other sides too much.

Frequently Asked Questions

Q – How do I migrate from Office 365 to Gmail ?

A – Follow these steps to add Exchange Online mails into Gmail
Install Office 365 Backup Utility.
Export mails of O365 into PST format
Setup Outlook to Gmail Migration tool.
Import O365 mail saved in PST to Gmail account.

Q – Does this software move Office 365 calendar & contacts to Gmail?

A – Yes, this application export all data items in PST format and can import too.

Q – Does this application keep the attachment while exporting Office 365 to Gmail?

A – Yes, it maintains the mailbox mail along with attachments while doing the same.