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How to Read PST File without Outlook?

admin ~ Published: 23-Jun-2020 ~ 4 Minutes Reading

A PST file is used by MS Outlook to store an email account’s data, including all the messages, contacts, file attachments, and more. There could be a situation when users need to read PST file without Outlook.

Sometimes users do not have Outlook installed on their system. Then it becomes a problematic task to read the email files of Outlook. After saving file to PDF file format, this problem can be resolved easily. Since PDF is the most portable file format, user can read data files without MS Outlook on any system or platform.

So, if you are looking for the same, then you might find this article worth a read. 

Read More- Save Outlook Emails as PDF on Mac

Why PDF to Read PST File without Outlook?

  • PDF is a secured format that provides password protection for each email message. 
  • Files are platform-independent that can easily be accessed on any device.
  • To print a PST file you need save file in PDF format

How to Transfer Outlook Data File to Portable Document Format

You should have Microsoft Outlook to access PST file or a PST File Viewer to read the emails. But if you want to read PST file without MS Outlook, then you need to save them in PDF format. Afterwards, you can read the email messages on any system or platform.

Method 1. Use Smart Software

Download Tool Purchase Now

If a user does not have MS Outlook installation in the system, then the above methods are not possible to implement. In such situations, you can use Outlook PST to PDF Converter Software SolutionIt is an adept software that will allow you to read PST file without Outlook by converting the data in PDF. It is an assured method for users to open, read, and export all Outlook data files without any data loss.

Overall, it is an effortless solution for users to perform bulk file conversion in a few minutes. Moreover, it offers a user-friendly interface so, a non-technical user can also implement the conversion procedure without taking external help. In addition, this application has lots of features that permit you to accomplish this task according to needs. Some of them are mentioned below:

  • Convert Outlook Contacts, Emails, Calendars, Notes, etc.
  • Export batch email messages along with attachments
  • Apply Date Filter and File Naming Convention feature during export
  • Offers Advanced Settings such as Bates Numbering & Date Stamping
  • No Size Limitation: Supports both UNICODE and ANSI PST Files
  • Support corrupted and damaged data files
  • Maintain the original folder structure during conversion
  • Compatible with all the MS Outlook and Windows versions

Steps to Read PST File without Outlook are;

Step 1. Launch the software Click on Add File to load .pst.

add file

Step 2. Preview complete data along with attachments.

preview emails

Step 3. Click Export and select PDF as the target file type.

read pst file without outlook via pdf

Step 4. Apply Additional Settings to add on the resultant files.

advance settings

Step 5. Click on Browse button to provide the location to save the resultant file.

save resultant files

Step 6. Click on Export button.

export outlook data files

Method 2: Use Adobe Acrobat Pro

The most flexible and most costly solution is to use the Adobe Acrobat tool. The Adobe Acrobat tool has an add-in to Outlook to transform single or multiple email messages.

Follow the below steps to achieve this:

Step 1. Launch MS Outlook and click on Adobe PDF tab

Step 2. Choose Emails to convert >> click on the Selected messages

Step 3. Select created New PDF from drop-down menu

Step 4. A new saving tab will open >> set the saving location and name the file

Step 5. Click on the Save button.

Method 3. Use Print Option

If you are using Windows 10 and working on Outlook 2016, then this method will work for you. Follow the below steps to use this:

Step 1. Open Outlook and select the emails to convert

Step 2. Go to the File >> Print

Step 3. Choose Printer and click on the Microsoft Print to PDF from the drop-down menu

Step 4. Click on Print

Step 5. In the dialogue box, provide the saving location and filename, and click on Save. The file will be finally saved


Here, we have discussed how you can read PST file without Outlook. But manual solutions have some limitations, the conversion is not possible without Outlook installation.

It can only be possible by using tool. Here we suggested the best and effective tool that allows you to transfer unlimited data files to portable document format without causing any alteration to the original content.