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How to Transfer Mac Outlook to Windows Outlook 2019, 2016 & 2013 : Explore Here!

Published By Ashwani Tiwari
Tej Pratap Shukla
Approved By Tej Pratap Shukla
Published On December 31st, 2021
Reading Time 5 Minutes Reading

My company is working on Mac Outlook from the past 3 years to organize all the data and communication process within the organization. However, from the past few months, employees are facing issues while working with Mac Outlook. So, to deal with it, the company has decided to switch from Mac OS to Windows OS. Above all, the problem is that we want a reliable and instant way to transfer Mac Outlook to Windows Outlook. So, I want to ask if there is any way using which we can complete this migration without any data loss?

Are you also struggling with a similar problem? Do you want a reliable and trust-worthy solution to perform the operation? Do not worry, just take a deep breath and leave all your worries to us. In this blog, we are going to introduce two different approaches to help you move your data effortlessly.

How to Transfer Emails from Mac Outlook to Windows Outlook ?

When a user needs to switch from Mac OS to Windows OS, the major challenge for him/her is the data migration. In Mac Outlook, data is stored in OLM file format whereas Windows Outlook stores data in PST file. Thus, to perform this task, one has to convert Mac Outlook data file to the relevant format and then import the data to Windows Outlook. So, in this segment, we are going to explain the manual and automated approach for the migration process.

Technique 1: Transfer Mac Outlook to Windows Outlook Manually

Before implementing the manual procedure, one must back up all the Mac Outlook data. This is an extremely important step because if you make any mistake while you transfer your data to Windows Outlook, you can always rely on this backup. Now, to know how to import the data from Outlook Mac mailbox, one has to follow the steps explained below:

Step 1: Create an IMAP Account

  • Open your Gmail account, navigate to Setting Page.
  • Now, click Forwarding and POP/IMAP tab.
  • Enable IMAP status.

Step 2: Set up Mac Outlook with IMAP Mail Account

  • Open Mac Outlook and navigate to Tools > Accounts.
  • On the Accounts page, click on Email.
  • Enter the email information and click on the Add Account button and go to the next step to transfer emails from Mac Outlook to Windows Outlook.

Step 3: Create Gmail Label to Synchronize It to Mac Outlook

  • Open Gmail account > Settings Page > Labels
  • Create a new label according to instructions and check show in IMAP box
  • Next, go to Mac Outlook > Send/Receive button to update the IMAP mailbox

Step 4: Move Mac Outlook Emails to IMAP Mailbox

  • Now, you need to export emails from Mac Outlook to the newly created IMAP mailbox
  • To carry out the process, open the Mac Outlook application
  • Right-click on any mailbox item you need to export and click Move > Copy to Folder
  • Next, click on the Send/Receive button to update the Mac Outlook IMAP folder
  • Finally, after the update, all the emails will be available in the IMAP account

Now, you just have to implement the same process to import the IMAP mailbox folder to Windows Outlook. This way you can manually transfer Mac Outlook to Windows Outlook.

Do Remember!

Most noteworthy, implementing the manual method perfectly is a complicated task. Mostly, users are not able to implement the steps correctly due to a lack of proper technical knowledge. Additionally, users find it extremely time-consuming, and complex. Sometimes, the manual procedure is performed incorrectly due to which the user has to face data loss issues. Thus, it is suggested to opt for a trustworthy and easy to export emails from Outlook for Mac.

Technique 2: Instant Approach to Transfer Emails from Mac Outlook to Windows Outlook

For the reason that the user wants to avoid all the limitations associated with the manual approach, one can rely on PCVITA OLM to PST Converter. With this tool, one can easily perform the migration task, without any data loss issue. Furthermore, the user can convert Mac emails, contacts, and notes, etc. into its Windows counterpart and then import them. So, one can export the data to Windows Outlook without any file size limitation using the tool. Moreover, the software also permits the user to convert Mac Outlook files into MSG and EML file formats. Now, to start the process for transferring data, follow the steps given below:

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Step 1 – First of all, download and install the tool to transfer Mac Outlook to Windows Outlook on your machine.

launch tool

Step 2 – Now, click on the Add File button to insert the Mac data file.

browse file

Step 3 – Then, the software will add the file and you will be able to view its emails, contacts, calendars, etc. directly from the software’s interface.

preview modes

Step 4 – After that, click on the Export button and select PST in the Export Options.

pst format

Step 5 – Then, you can also implement the Mail Filter to export emails according to a particular date range.

pst settings options

Step 6 – Subsequently, click on the Browse button to select the location to save the resultant file.

browse location

Step 7 – Finally, click on the Export button to convert Mac Outlook emails into the required format.

export files

After the completion of the export process, the user can import the resultant file to Windows Outlook.

Related: How to Convert vCard File to PDF on Mac?

Final Words

As various scenarios have emerged over a time period when we need to transfer Mac Outlook to Windows Outlook. However, the most difficult step for the users is to migrate data from one platform to another. Thus, in this blog, we have introduced two different techniques to move the data successfully. So, to carry out the migration task without any hassle, it is recommended, to choose an automated approach.


By Ashwani Tiwari

I am an Expert Technical Analyst, specialized in assisting users with complex technological challenges. Through my blogs and articles, I offer expert guidance to help tackle these technical issues effectively. My true passion lies in providing valuable insights and simplifying complicated technicalities, enhancing user understanding and confidence.