{"id":7207,"date":"2024-03-20T00:00:00","date_gmt":"2024-03-19T18:30:00","guid":{"rendered":"https:\/\/www.pcvita.com\/blog\/?p=7207"},"modified":"2024-03-21T12:44:41","modified_gmt":"2024-03-21T07:14:41","slug":"import-excel-contacts-to-outlook","status":"publish","type":"post","link":"https:\/\/www.pcvita.com\/blog\/import-excel-contacts-to-outlook.html","title":{"rendered":"How to Import Excel Contacts to Outlook? Quick Read"},"content":{"rendered":"<p style=\"text-align: justify;\"><strong>Summary<\/strong>: Do you have multiple Excel contact files that you are struggling to transfer to Outlook 2021, 2019, 2016, 2013? If you are nodding your head in affirmation, then keep on reading and by the end of this blog, you will learn how to import Excel contacts to Outlook effortlessly.<\/p>\r\n<p style=\"text-align: justify;\">Emails are a vital part of businesses now as they help in sharing ideas, thoughts, the information in a professional way. Outlook happens to be the most preferred email client out of all other applications available in the market.<\/p>\r\n<p style=\"text-align: justify;\">A fair share of its popularity goes to its flexibility to create a distribution list that allows you to add the email addresses of those users who you wish to often communicate with.<\/p>\r\n<p style=\"text-align: justify;\">I have a couple of Excel files with me that contain email addresses, phone numbers, FAX, addresses, and other such information. I cannot afford to mix all of these contacts as my work would get affected. Is there any effective way to transfer Excel spreadsheet to Outlook distribution list?<\/p>\r\n<p style=\"text-align: justify;\">In this blog, you will learn how to transfer XLS, XLSX, XLT, XLSM, and various other file formats to Outlook.<\/p>\r\n<blockquote>\r\n<p><strong>Table of Contents<\/strong><\/p>\r\n<ul>\r\n<li><a href=\"#a1\"><strong>Why Moving Excel to Outlook Contacts is Problematic<\/strong><\/a><\/li>\r\n<li><a href=\"#a2\"><strong>The Solution to Add Excel Contacts to Outlook<\/strong><\/a><\/li>\r\n<li><a href=\"#a3\"><strong>Steps to Use the Utility<\/strong><\/a><\/li>\r\n<li><a href=\"#a4\"><strong>Conclusion<\/strong><\/a><\/li>\r\n<li><a href=\"#a5\"><strong>FAQs<\/strong><\/a><\/li>\r\n<\/ul>\r\n<\/blockquote>\r\n<h2 id=\"a1\"><strong>Why you Can\u2019t Add Contacts from Excel to Outlook Directly<\/strong><\/h2>\r\n<p style=\"text-align: justify;\">This may come as a surprise to many but yes the inability to import contacts in Outlook from Excel is a reality. The decision to not include this feature is not an oversight but a necessity. Excel workbooks are not mere data storage tables.<\/p>\r\n<p style=\"text-align: justify;\">Over time they have transformed into a fully-fledged data analysis and visualization tool. However, with this capability, it also became quite easy to put malicious macros inside these spreadsheets.<\/p>\r\n<p style=\"text-align: justify;\">So to avoid the compromise of critical systems like email clients developers have chosen not to give a direct import function. This security protocol adds a few extra steps that users have to take if they want to add contact data from such a source.<\/p>\r\n<p style=\"text-align: justify;\">The problem increases in complexity due to the lack of suitable export options inside the Excel application. We know that Outlook works best when it gets to handle its proprietary PST format but Excel can&#8217;t output in such a format.<\/p>\r\n<p style=\"text-align: justify;\">Even the next closest replacement, the vCard file is not available as an export option. So users have to rely on the general purpose CSV file that has historical baggage of being easily corruptible. Then is only natural to wonder if is there no alternative.<\/p>\r\n<p style=\"text-align: justify;\">However, the good news is that the import mechanism inside Outlook clients has remained the same throughout its lifecycle. It is only with the new Outlook that Microsoft has chosen to go with a different route. However, before we can put the contacts in their safe spot we need to transform them. Don&#8217;t worry as you have a capable partner waiting to assist you.<\/p>\r\n<div class=\"alert alert-success\">\r\n<p><strong>Also Read: Steps to <a href=\"https:\/\/www.pcvita.com\/blog\/export-outlook-contacts-to-excel.html\" target=\"_blank\" rel=\"noopener\">Export Outlook Contacts to Excel Spreadsheet<\/a> Quickly<\/strong><\/p>\r\n<\/div>\r\n<h2 id=\"a2\"><strong>Expert Solution to Import Excel Contacts to Outlook Account<\/strong><\/h2>\r\n<p style=\"text-align: justify;\">Microsoft Outlook does not provide any direct method to move files created by Excel. Using a trusted application becomes a necessity in such situations because the manual methods are way too\u00a0 complicated for a na\u00efve user resulting in errors. The <strong><a href=\"https:\/\/www.pcvita.com\/excel-to-outlook-address-book.html\" target=\"_blank\" rel=\"noopener\">Excel to Outlook Address Book Converter<\/a> Software<\/strong> helps you to complete this task without much hassle.<\/p>\r\n<blockquote>\r\n<nav id=\"nav-tab1\" class=\"nav nav-tabs\" role=\"tablist\"><a id=\"nav-win-tab\" class=\"nav-link active\" role=\"tab\" href=\"#nav-win1\" data-bs-toggle=\"tab\"> <svg width=\"25\" height=\"25\"><use xlink:href=\"#icon-window\" fill=\"#036\"><\/use><\/svg> <strong>Windows<\/strong><\/a><a id=\"nav-mac-tab\" class=\"nav-link\" role=\"tab\" href=\"#nav-mac1\" data-bs-toggle=\"tab\"><svg width=\"25\" height=\"25\"><use xlink:href=\"#icon-mac\" fill=\"#036\"><\/use><\/svg><strong>Mac<\/strong><\/a><\/nav>\r\n<div id=\"nav-tab1Content\" class=\"tab-content py-3\">\r\n<div id=\"nav-win1\" class=\"tab-pane fade show active\" role=\"tabpanel\" aria-labelledby=\"nav-win-tab\">\r\n<div class=\"d-flex\">\r\n<p class=\"text-center\"><a class=\"btn btn-lg btn-success btn-md-block m-2\" href=\"https:\/\/systoolskart.com\/download\/SYS3E7C8C\/18\" rel=\"nofollow\">Download Now<\/a> <a class=\"btn btn-lg btn-danger btn-md-block m-2\" href=\"https:\/\/systoolskart.com\/buy\/SYS3E7C8C\/18\" target=\"_blank\" rel=\"noopener noreferrer nofollow\">Purchase Now<\/a><\/p>\r\n<\/div>\r\n<\/div>\r\n<div id=\"nav-mac1\" class=\"tab-pane fade\" role=\"tabpanel\" aria-labelledby=\"nav-mac-tab\">\r\n<div class=\"d-flex\">\r\n<p class=\"text-center\"><a class=\"btn btn-lg btn-success btn-md-block m-2\" href=\"https:\/\/systoolskart.com\/download\/SYS3M3E7C\/18\" rel=\"nofollow\">Download Now<\/a> <a class=\"btn btn-lg btn-danger btn-md-block m-2\" href=\"https:\/\/systoolskart.com\/buy\/SYS3M3E7C\/18\" target=\"_blank\" rel=\"noopener noreferrer nofollow\">Purchase Now<\/a><\/p>\r\n<\/div>\r\n<\/div>\r\n<\/div>\r\n<\/blockquote>\r\n<p style=\"text-align: justify;\">This software allows users to <a href=\"https:\/\/www.pcvita.com\/blog\/convert-excel-contact-list-to-csv.html\" target=\"_blank\" rel=\"noopener\"><strong>convert Excel contacts to CSV<\/strong><\/a>,\u00a0 PDF, MSG and various file formats. Users can choose any file format to export their data and the entire file will be exported in one attempt. This tool is also compatible with Windows 10 and other versions and exports Excel contacts to Outlook 2021, 2019, 2016, 2013 and earlier versions.<\/p>\r\n<h3><strong>Benefits of the Software<\/strong><\/h3>\r\n<ul style=\"text-align: justify;\">\r\n<li>Import multiple contacts in a single attempt.<\/li>\r\n<li>Allows manual mapping of contact fields.<\/li>\r\n<li>Option to exclude or include duplicate contacts.<\/li>\r\n<li>Feature to import empty email addresses.<\/li>\r\n<li>Create a new Outlook group\/distribution list.<\/li>\r\n<li>The tool supports numerous Excel file formats.<\/li>\r\n<li>Add contacts from Excel to Outlook profile directly.<\/li>\r\n<li>Import an unlimited number of contacts to Outlook.<\/li>\r\n<\/ul>\r\n<div class=\"alert alert-success\"><strong>Also Learn: How to <a href=\"https:\/\/www.pcvita.com\/import\/excel-contacts-to-thunderbird\/\" target=\"_blank\" rel=\"noopener\">Import Excel Contacts to Thunderbird<\/a>?<\/strong><\/div>\r\n<h3 id=\"a3\"><strong>Easy Steps to Import Excel Contacts to Outlook 2021, 2019, 2016<\/strong><\/h3>\r\n<ul>\r\n<li><strong>Download<\/strong> and install the software and <strong>click<\/strong> on <strong>Browse<\/strong> to <strong>load the Excel file<\/strong><\/li>\r\n<\/ul>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/excel-contacts-converter\/v3\/downlaod.webp\" alt=\"Download Excel converter and Browse Excel file\" width=\"950\" height=\"582\" \/><\/p>\r\n<figure class=\"wp-block-image size-large\"><\/figure>\r\n<ul>\r\n<li>Now, <strong>preview<\/strong> all fields of the files you have loaded and click on <strong>Next<\/strong><\/li>\r\n<\/ul>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/excel-contacts-converter\/v3\/file-preview.webp\" alt=\"Preview all Excel files\" width=\"948\" height=\"580\" \/><\/p>\r\n<figure class=\"wp-block-image size-large\"><\/figure>\r\n<ul>\r\n<li>Now, <strong>select<\/strong> the <strong>desired<\/strong> <strong>export<\/strong> option and <strong>choose<\/strong> the <b>PST\u00a0<\/b><\/li>\r\n<\/ul>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/excel-contacts-converter\/v3\/pst.webp\" alt=\"Choose PST Option\" width=\"946\" height=\"586\" \/><\/p>\r\n<figure class=\"wp-block-image size-large\"><\/figure>\r\n<ul>\r\n<li style=\"text-align: justify;\">At the last, <strong>Select<\/strong> the <strong>Export<\/strong> <strong>option<\/strong> to start the process.<\/li>\r\n<\/ul>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/excel-contacts-converter\/v3\/export.webp\" alt=\"start the process\" width=\"948\" height=\"588\" \/><\/p>\r\n<figure class=\"wp-block-image size-large\"><\/figure>\r\n<p style=\"text-align: justify;\">To check the output, launch Outlook on your system where you can see the distribution list that you have created. To further check its details, click on the file to view it.<\/p>\r\n<h3 id=\"a4\"><strong>Final Words<\/strong><\/h3>\r\n<p style=\"text-align: justify;\">This task can be daunting at first but I hope that if you follow the above steps, you can easily import Excel contacts to Outlook. Contacts contain a lot of information about a user i.e. name, phone number, email address, company name, etc. All of this information is pretty important and users might need it to be stored on their account so that it can be used anytime as required.\u00a0<\/p>\r\n<h3 id=\"a5\" class=\"heading-style\"><strong>Frequently Asked Questions<\/strong><\/h3>\r\n<p><strong><strong><strong><\/strong><\/strong><\/strong><\/p>\r\n<div class=\"schema-faq wp-block-yoast-faq-block\">\r\n<div id=\"faq-question-1598018308402\" class=\"schema-faq-section\"><strong class=\"schema-faq-question\">Q. Can I transfer the .xlsx and .xls files into Outlook 2019?<\/strong>\r\n<p class=\"schema-faq-answer\" style=\"text-align: justify;\"><strong>A. Yes,<\/strong> the recommended software provides you the options to import .xls, .xlsx, .xltx, .csv, .xlsm and many other formats. It is compatible with Outlook 2019, 2016, 2013, 2010, and other below versions.<\/p>\r\n<\/div>\r\n<div id=\"faq-question-1598018326706\" class=\"schema-faq-section\"><strong class=\"schema-faq-question\">Q. If I add contacts from Excel to Outlook via the tool, do I need to be wary of any restrictions on the number of contacts?<\/strong><br \/>\r\n<p class=\"schema-faq-answer\" style=\"text-align: justify;\"><strong>A.<\/strong> No, the tool to transfer Excel file to Outlook does not impose any such limitations. It enables you to transfer unlimited contacts into your Outlook account.<\/p>\r\n<\/div>\r\n<div id=\"faq-question-1598018344636\" class=\"schema-faq-section\"><strong class=\"schema-faq-question\">Q. Is it necessary to have Outlook installed on my computer system for this tool to work?<\/strong>\r\n<p class=\"schema-faq-answer\"><strong>A.<\/strong> <strong>Yes,<\/strong> Outlook must be installed and configured properly to use this software.<\/p>\r\n<\/div>\r\n<div id=\"faq-question-1598018344636\" class=\"schema-faq-section\">\r\n<p><strong class=\"schema-faq-question\">Q. Can this tool import contacts in the New Outlook client?<\/strong><\/p>\r\n<p class=\"schema-faq-answer\" style=\"text-align: justify;\"><strong>A.<\/strong> For some reason Microsoft only allows you to import a certain file type. The same goes for the web version of Outlook as well. No worries even if you have moved to the new outlook the tool can still help you to change the XLS contact file in its acceptable form. You just need to choose the CSV as the output format.<\/p>\r\n<\/div>\r\n<div id=\"faq-question-1598018344636\" class=\"schema-faq-section\">\r\n<p><strong class=\"schema-faq-question\">Q. What are the steps to import a Contact file in Outlook?<\/strong><\/p>\r\n<p class=\"schema-faq-answer\">For Outlook 2010 to 2019:<\/p>\r\n<ul>\r\n<li>Open Outlook.<\/li>\r\n<li>Click on File.<\/li>\r\n<li>Move to the Open &amp; Export tab.<\/li>\r\n<li>Select Import\/Export option<\/li>\r\n<li>Pick an import VCARD option and press next.<\/li>\r\n<li>Browse for the source file Complete the necessary settings and hit Finish<\/li>\r\n<\/ul>\r\n<p>For New Outlook:<\/p>\r\n<ul>\r\n<li>Launch Outlook.<\/li>\r\n<li>Go to the People tab.<\/li>\r\n<li>Press Manage Contacts.<\/li>\r\n<li>Select Import contacts.<\/li>\r\n<li>Browse for CSV.<\/li>\r\n<li>Hit Import.<\/li>\r\n<\/ul>\r\n<\/div>\r\n<\/div>","protected":false},"excerpt":{"rendered":"<p>Summary: Do you have multiple Excel contact files that you are struggling to transfer to Outlook 2021, 2019, 2016, 2013? <\/p>\n","protected":false},"author":17,"featured_media":7207,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[454],"tags":[416,648],"class_list":["post-7207","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-excel","tag-import-excel-contacts-to-outlook","tag-transfer-excel-file-to-outlook"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Import Excel Contacts to Outlook With All Information<\/title>\n<meta name=\"description\" content=\"How to Import Excel Contacts to Outlook PST Format? Learn about the best automated solution to easily transfer Excel file to Outlook.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.pcvita.com\/blog\/import-excel-contacts-to-outlook.html\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Import Excel Contacts to Outlook With All Information\" \/>\n<meta property=\"og:description\" content=\"How to Import Excel Contacts to Outlook PST Format? 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Quick Read\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/www.pcvita.com\\\/blog\\\/#website\",\"url\":\"https:\\\/\\\/www.pcvita.com\\\/blog\\\/\",\"name\":\"PCVITA Official Blog\",\"description\":\"Technology Solution that Matters\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\\\/\\\/www.pcvita.com\\\/blog\\\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"},{\"@type\":\"Person\",\"@id\":\"https:\\\/\\\/www.pcvita.com\\\/blog\\\/#\\\/schema\\\/person\\\/46d7590809ce0596a0f14a1fbc5d56fe\",\"name\":\"Mohit Jha\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\\\/\\\/secure.gravatar.com\\\/avatar\\\/a4339547039990f13c5d3fd6ffce8722244e886b0d2b3fb9867d307b00d81ada?s=96&d=mm&r=g\",\"url\":\"https:\\\/\\\/secure.gravatar.com\\\/avatar\\\/a4339547039990f13c5d3fd6ffce8722244e886b0d2b3fb9867d307b00d81ada?s=96&d=mm&r=g\",\"contentUrl\":\"https:\\\/\\\/secure.gravatar.com\\\/avatar\\\/a4339547039990f13c5d3fd6ffce8722244e886b0d2b3fb9867d307b00d81ada?s=96&d=mm&r=g\",\"caption\":\"Mohit Jha\"},\"description\":\"Mohit is a Microsoft-certified expert who has assisted thousands of clients with Outlook &amp; Microsoft Office 365 issues. He enjoys writing on email clients as well as data migration. He is always excited about giving troubled readers the most up-to-date knowledge, explanation, and refinements.\",\"sameAs\":[\"https:\\\/\\\/in.linkedin.com\\\/in\\\/mohitkumarjha\",\"https:\\\/\\\/www.pcvita.com\\\/assets\\\/author\\\/mohit.png\"],\"url\":\"https:\\\/\\\/www.pcvita.com\\\/blog\\\/author\\\/mohit\"},{\"@type\":\"Question\",\"@id\":\"https:\\\/\\\/www.pcvita.com\\\/blog\\\/import-excel-contacts-to-outlook.html#faq-question-1598018308402\",\"position\":1,\"url\":\"https:\\\/\\\/www.pcvita.com\\\/blog\\\/import-excel-contacts-to-outlook.html#faq-question-1598018308402\",\"name\":\"Can I transfer .xlsx and .xls file into Outlook 2019?\",\"answerCount\":1,\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"Yes, the recommended software provides you the options to import .xls, .xlsx, .xltx, .csv, .xlsm and many other formats. It is compatible with Outlook 2019, 2016, 2013, 2010, and other below versions.\",\"inLanguage\":\"en-US\"},\"inLanguage\":\"en-US\"},{\"@type\":\"Question\",\"@id\":\"https:\\\/\\\/www.pcvita.com\\\/blog\\\/import-excel-contacts-to-outlook.html#faq-question-1598018326706\",\"position\":2,\"url\":\"https:\\\/\\\/www.pcvita.com\\\/blog\\\/import-excel-contacts-to-outlook.html#faq-question-1598018326706\",\"name\":\"Are there any limitations imposed on the number of contacts it imports?\",\"answerCount\":1,\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"No, the tool to import Excel contacts to Outlook does not impose any such limitations. 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