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Export Distribution Group Members Office 365: A Complete Solution

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Published By Ashwani Tiwari
Tej Pratap Shukla
Approved By Tej Pratap Shukla
Published On March 20th, 2024

Since there are a couple of email clients on the internet today, it’s very common to export data files involving some important materials. It is the same case of how to export distribution list members Office 365. Many users want to do this but end up having no solution in their hands. Therefore here is this technical guide that provides you with the best solution on how to export distribution groups and members Office 365. So, read the article to the end to get the expert solution.

Table of Contents:

  1. Manually Export All Distribution Group Members from Office 365
  2. Method 2: Use PowerShell Commands
  3. Limitations of Manual Technique
  4. A Step-by-Step Migration Using Trusted Third-Party Tool
  5. Concluding Thoughts

Is your organization looking for a method to export distribution group members Office 365? Are you finding it hard to get a feasible or trustworthy approach for the same? Then, without any doubt, this is the right place you are looking for.

Microsoft Office 365 is a cloud-based application and it offers the best services. Users can easily access their data from anywhere at any time if they have an internet connection.

Apart from this, Office 365 has presented a prominent feature named ‘Distribution Groups’. With the assistance of all Exchange Online distribution groups, resource sharing has become easier among different users or members.

Therefore, in the upcoming section, we are going to discuss a complete solution that will help to export all distribution group members Office 365 without any loss of data. Before that, let us consider the following scenario to make it very clear:

Hello everyone! I have a distribution list that contains more than 8000 members. If I execute a PowerShell script, only 1000 will be displayed out of them. I tried many times but failed and I do not know what to do now. Please suggest me a suitable method to export distribution list members from Office 365. Any help or leads will be appreciated.

Manually Export All Distribution Group Members from Office 365

Method 1: Using EAC (Exchange Admin Center)

To transfer the distribution group from Office 365 mailboxes using the manual procedure, users can use these two methods. Here, you can follow the set of instructions to implement any method:

Initially, you must have to confirm the distribution groups whether a host is on the cloud. If so, then you log in as an admin to the Exchange Admin Center (EAC) to export group members to a CSV file. Please follow these steps:

  • Step 1- In the Exchange Admin Center (EAC), select recipients and then, groups
  • Step 2- Under the group’s tab, choose Distribution group that you need to export
  • Step 3- Navigate to More button and select export data to a CSV file
  • Step 4- In the export data window, choose the desired column name and press export
  • Step 5- Finally, you can successfully export the distribution group members

Method 2: Use PowerShell Commands

It is always advisable to execute the following commands to get a proper list related to MS Office 365 distribution list members. Please have a look:

  • Run the below command to connect with Office 365 PowerShell to export distribution list members Office 365 PowerShell:

connect with Office 365 PowerShell to export distribution list members office 365 powershell

  • To list all distribution group members, run the below cmdlet:

list all distribution group members

  • To acquire a list of group members, execute the following command:

 execute the following command

Export Distribution Group Members to CSV File Format

This PowerShell method helps to obtain members from a distribution list and then, export all its members to CSV format.

export all its members to CSV format

Now, you can interchange the factor with the actual group name.

Move All Distribution Groups or Members to CSV

In this technique, first, you have to fetch all distribution lists by running this cmdlet Get-DistributionGroup and after this, you can extract all members by repetition of every group using Get-DistributionGroupMember PowerShell script. The below command will transfer all groups and members to a CSV file:

fetch all distribution list by running

Limitations of Manual Technique

There are several reasons behind calling it an irrelevant solution as described below:

  • You need to follow each command very carefully. A wrong step leads to the removal of the data
  • These manual approaches are a very complex and lengthy process.
  • You should be aware of technical things and should devote very much time to accomplishing a task.

A Step-by-Step Migration Using Trusted Third-Party Tool

After considering the drawbacks associated with manual measures, it is highly recommended to opt for a trouble-free solution. One such application is the  Office 365 Export tool . With this utility, it becomes easy to export all mailboxes from Office 365 to different file formats (EML/ PST/ MSG).

It also provides a distinct feature of Admin Login for multiple Exchange Online accounts. It also equips the date filter option and supports all the latest versions of Windows OS. In addition, here is a basic list of steps to perform migration from Office 365 mailboxes:

Download Now Purchase Now

  • Step 1- First download and install the software. Afterthat, provide the source as Office 365 and the destination as Outlook.

    Note: To export distribution group members Office 365 to any file format, you can choose as per your requirements. Here we proceed to choose Outlook as a destination. You can choose as per your requirements.

    select source and destination

  • Step 2- Select the category from the workload and apply date range options to perform a date-based selective export.
    apply date-range filter option
  • Step 3- Next, provide the Office 365 Email ID and Application ID and then Validate. provide Office 365 Email ID and Application ID and Validate
  • Step 4- Then, provide the destination folder path where you want your to be saved. Then, validate the permissions and tap Next.
    Select import user, Fetch Users, Download Template
  • Step 5- Now, there are multiple ways to add users from the source account
    Import Users: Through this users will import via CSV
    Fetch Users: This will fetch users automatically from the source domain
    Download Template: This feature will download the template. Select import user, Fetch Users, Download Template
  • Step 6- Now you can see the list of selected users’ emails visible on the interface. From here you can pick for the specific user your choice to export the data.
     you can view the list of selected users
  • Step 7- Finally, click on Start Export to Export distribution group members office 365.  click on Start export distribution group members office 365

Final Thoughts

Office 365 is the best cloud-based suite that comes with so many facilities. At certain times, users or organizations want to export distribution group members Office 365. For this, they search for an instant solution, as the security of data is much more important. Thus, to resolve their problem, we have discussed all possible manual ways to export distribution list members from Office 365.

However, manual methods are very tedious to accomplish the entire process. Therefore, a user is advisable to take the help of a professional solution, which helps to transfer all Office 365 mailboxes in bulk.

  author

By Ashwani Tiwari

I am an Expert Technical Analyst, specialized in assisting users with complex technological challenges. Through my blogs and articles, I offer expert guidance to help tackle these technical issues effectively. My true passion lies in providing valuable insights and simplifying complicated technicalities, enhancing user understanding and confidence.