Steps to recover OST file data and export it into different File Formats.
You can also recover and repair data from corrupted Outlook OST or ScanPST created BAK files.
As soon as you click on the Add Files button, "Add File" Window pops up to let you select one of the given options like
- Select File
- Search File
Select file
Click on the "Select File" radio button and browse the OST file click on the “...” button.
Now, Browse the desired OST file, select it and click on "Open" button.
Now, the software displays the path of selected OST file in textbox near to Browse button
Search file
If you click on Select Search Option then there are two more options for searching the .OST files.
- Search Selected Drive: To search the file from Selected Drive.
- Search All Drive: To search the file from all the Drives.
Select "Search Selected Drive" to get all the OST file stored in a particular local drive. Press "Search" button.
Click OK when 'Search Sucessfully Completed Message' Pops up.
OST Recovery software supports to remove two Outlook Email Encryptions SMIME and OpenPGP in OST files
- SMIME: This encryption type encrypt Outlook emails using Certificates.
- OpenPGP: This encryption type encrypt Outlook emails using Public and Private Keys.
To remove encryption from Outlook Email Messages in OST file:
Now you can see the storage path of OST file. The software provides two modes for scanning: Quick and Advance.
- Quick scanning mode: Provides faster recovery of OST files.
- Advance mode: If you are not able to view the data after using quick scan mode or if the OST file is highly corrupted then use the Advance scan mode. As it is designed for deep data recovery task. This Software support Advance Scan on 64 bit OS also. To recover permanently deleted items from OST file, choose Advance scan option.
Once the file is selected, Click on Add button to proceed further.
As soon as the scanning process is completed a dialog box appears confirming success of the scanning process, the left most panel displays the list of folders in the complete folder/directory hierarchy. Now user can save scaned OST files if he needs. Click on Yes button if you want to save the scan results for the OST file.
The Left Panel of the software displays existing folders in Source OST files in 2 Fonts.
- Bold: The Folder Name displayed in Bold font contains data in it.
- Unbold: The ubold folders denoted empty folders.
All OST file items can be previewed on the software interface in 8 different formats. They are Normal Mail View, Hex, Properties, Message Header, MIME, HTML, RTF and Attachments.
Attachments: Preview Attachments present inside a particular email by clicking on the Attachments tab. It displays the list of attachments along with details present in the same & upon selection, the attachment is previewed on the bottom right corner.
View Outlook OST File Items
Now you can view all the folders and mailbox items. There are tabs: Mail, Calendar, Contacts, Notes, Journal and Folder list in the left side of the window to show specific OST file items.
Click on Mail to view only emails.
Click on Calendars tab to view events from all mailbox items.
Click on Contacts tab to view the address book information in the OST file.
Click on Tasks tab to view all Tasks in the selected OST file.
Click on Notes tab to view all Notes in the selected OST file.
Click on Journals tab to view all journals in the selected OST file.
Now, Provide the following settings:
Split PST: To Split all the PST files using the size that can limit the size of the PST files.
Date filter option: This allows the user to migrate specific data according to the date from the OST files.
Categories: As per which we can export the specific components of the OST file such as mails, contacts, calendars, tasks, notes, and journals.
Once the settings have been specified, click on the "save" button.
Click OK when a pop-up message: Settings saved successfully' appears.
The Path of the file selected will be displayed in the corresponding text box to the "Browse" button.
Check "Maintain Folder Heirarchy" option to have same order of folders (with same name) as in source file in the resultant PST file generated.
Or check "Don't Export Empty Folders" after unchecking "Maintain Folder Heirarchy" to avoid empty folders in resultant PST file generated.
Now, You can provide various advanced settings:
Naming Convention: You can select the naming convention for the final converted files such as subject, subject + date, etc.
Date filter option: You can provide the from date and to date interval in order to perform the selective export.
Categories: This includes the mails, contacts, calendars, task, etc.
Once, You have specified all the settings, Click on the "Save" button.
Click OK when a pop-up message: Settings saved successfully' appears.
Check "Maintain Folder Heirarchy" option to maintain same order of folders (with same name) as in source file (OST) in the resultant MSG file generated.
Or check "Don't Export Empty Folders" after unchecking "Maintain Folder Heirarchy" to avoid empty folders in resultant MSG file generated.
Click on "Export" button to save the previewed items in MSG file format.
Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.
On the Advanced settings you can specify the settings for EML file conversion:
Naming Convention: This refers to the naming scenario such as subject, subject + date, etc.
Date Filter Option: This refers to specifying the from date and to date to perform customized export for the files.
Once the settings are specified. Click on the "Save" button.
Click OK when a pop-up message: Settings saved successfully' appears.
Check "Maintain Folder Heirarchy" option to maintain same order of folders (with same name) as in source OST file in the resultant EML file generated.
Or check "Don't Export Empty Folders" after unchecking "Maintain Folder Heirarchy" to avoid empty folders in resultant EML file generated.
Click on "Export" button to save the previewed items in MSG file format.
On the Advanced settings you can specify the settings for HTML file conversion:
Naming Convention: You can select the naming convention for the final converted files such as subject, subject + date, etc.
Date filter option: You can provide the from date and to date interval in order to perform the selective export.
Categories: This includes the mails, contacts, calendars, task, etc.
Once, You have specified all the settings, Click on the "Save" button.
Click OK when a pop-up message: Settings saved successfully' appears.
Check "Maintain Folder Heirarchy" option to maintain same order of folders (with same name) as in source OST file in the resultant HTML file generated.
Or check "Don't Export Empty Folders" after unchecking "Maintain Folder Heirarchy" to avoid empty folders in resultant HTML file generated.
Click on "Export" button to save the previewed items in MSG file format.
In Advanced Settings Option, provide User name & Password. Press Save.
Click OK when a pop-up message: Settings saved successfully' appears.
Click on General settings.
Date Filter: This refers to the specified date interval value that is to be provided and according to which the data is to be exported.
Categories: This refers to the categorized transfer of data as per the folders such as mails, calendars, contacts, etc.
Press Save.
Click OK when a pop-up message: Settings saved successfully' appears.
- Office 365 Settings:
User Account Impersonation
- Admin SMTP: Provide the Admin username for the admin account
- Password: Provide the password for the admin account.
- Admin account of Office365 must have E3 license assigned, you must be able to access OWA for admin.
- Admin account of Office365 must be impersonated. How to Apply impersonation, watch video.
- Check if you have login as administrator on your machine (where tool is running)?
Press "Save" button.
Click OK when a pop-up message: 'Settings saved successfully' appears.
General Settings:
- Date Filter: This refers to the specified date interval value that is to be provided and according to which the data is to be exported.
- Categories: This refers to the categorized transfer of data as per the folders such as mails, calendars, contacts, etc.
Press "Save" button.
Click OK when a pop-up message: Settings saved successfully' appears.
Check "Maintain Folder Heirarchy" option to maintain same order of folders and folder names (as in source OST file) in the resultant folder imported in Office 365 account.
Or check "Don't Export Empty Folders" after unchecking "Maintain Folder Heirarchy" to avoid empty folders in resultant folder imported in Office 365 account.
Click on "Next" button.
On the Next button, a new Export Option window will opened. Provide the destination mailbox name, and it would be validated by the software at the same time.
Once validated, Click on the "Export" button.
The software will start the export procedure.
Once the export process is completed successfully. Following message will prompt. Click on "OK".
The Export Report will be generated showing the success and fail count for the export process.
Now specify the name and location for the Generated CSV File and click on "Save" button.
A message will pop-up, saying, 'Sucessfully generated CSV file, Enter proper credentials, and browse the same file'. Press OK.
Now Open the the saved sample CSV file generated, and provide the required mailbox credentials (Username & Password) as follows. Then the save the file.
Now, back in the previous Window, click on the "Browse" button.
Navigate and select the CSV file (Generated and saved now in the above step.) which contains Office 365 Mailbox credentials.
The Address location (path) of the CSV file selected will be shown on the Software User Interface as follows.
Check "Maintain Folder Heirarchy" option to maintain same order of folders and folder names (as in source OST file) in the resultant folder imported in Office 365 account.
Or check "Don't Export Empty Folders" after unchecking "Maintain Folder Heirarchy" to avoid empty folders in resultant folder imported in Office 365 account.
Click on "Next" button.
The Export Report will be generated showing the success and fail count for the export process.
Click on the "Save" Button to Save Export Report in the CSV file format.
Now, Specify the location where the CSV file can be saved. And click on the "Save" button.
The following prompt will be generated as follows as the report is saved successfully. Press OK.
On the Advanced settings you can specify the settings for PDF file conversion, the software gives 3 different tabs for arranging your PDF file efficiently.
In General Settings option you will get the following settings.
- Naming Convention: You can select the naming convention for the final converted files such as subject, subject + date, etc.
- Date filter option: You can provide the from date and to date interval in order to perform the selective export.
- Categories: This includes the mails, contacts, calendars, task, etc.
You can check the option: Include Internet Message Header to add header information of each email message in the resultant PDF file created.
In Page Layout option you will get the following settings.
- Margin: It provides option to set Top, Bottom, Right, Left margin of each page with a minimum of 2.0mm to maximum of 10.0mm
- Paper layout: In Paper layout settings, you can choose Paper Orientation and Page size.
You can choose Landscape or Portrait in Page Orientation and A3, A4, Letter for Page size as per requirement.
In Bates Number option you will get the following settings.
- Bates Number Format: You can set Start Number, its Increment by value and its Position accordingly
- Date Stamp: You can choose the Format and its Position as per requirement.
Once, You have specified all the settings, Click on the "Save" button.
Click OK when a pop-up message: Settings saved successfully' appears.
Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source OST file in the resultant PDF file generated.
Or check "Don't Export Empty Folders" after unchecking "Maintain Folder Hierarchy" to avoid empty folders in resultant PDF file generated.
Click on "Export" button to save the previewed items in PDF file format.
