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How to Backup hMailServer Email with Attachments? [Explained]

Published By Mohit Jha
Tej Pratap Shukla
Approved By Tej Pratap Shukla
Published On September 20th, 2023
Reading Time 5 Minutes Reading
User Query: Hi there! I am currently using hMailServer for email communication. By looking at the rising number of ransomware attacks on servers, I decided to keep a copy of all my important emails offline. But, the only problem is I don’t know how to backup hMailServer emails on Mac. If anyone could help me find an effective solution I would be really glad!

Not just the above, so many users ask similar queries on different forum sites. That’s why we’ve come up with this article where we’ll cover briefly about hMailServer, and how to take backup of emails from hMailServer in detail.

Brief Introduction to hMailServer

hMailServer is an email server software developed for Windows servers. However, if you are using macOS, the Apple Mail can be configured to work with hMailServer. 

Given the rise of cyber attacks, organizations as well as individuals are concerned about the safety of their crucial emails. Thus, they are willing to save a copy of their emails as a backup.

Quick Steps to Backup hMailServer Emails

Step 1. Download the given tool.

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Step 2. Enter credentials, IMAP server & port no.
Step 3. Select the export file format.
Step 4. Choose the location where you want to save your emails.
Step 5. Start hMailServer email backup.

How to Easily Take Email Backup hMailServer

First of all, there are no manual ways through which you can take the backup. Hence, the best option is to take the help of automated software such as the PCVITA IMAP backup tool. It’ll not only ease the complete backup process but also save all the emails safely.

Benefits of Using the Professional Tool to Backup hMailServer Email

Here are the amazing features of the tried and tested tool you can refer to.

  • IMAP Mailboxes as a Backup: It is quite fantastic that this program enables you to create backups of many IMAP mailboxes at a certain location. It can also be used to back up IMAP emails from any domain or source, including Yahoo, Gmail, Outlook, and others.
  • Delete After Download and Incremental Backup: After the download procedure is complete, if you wish to delete every email, then you can do so. Additionally, you may use this tool’s extra incremental backup option to export only the most current data. Using this tool, you may rapidly take a backup of your hMailServer emails.
  • Maintain the Folder Structure: If you don’t want to change the structure of the folder then you can use this feature. 
  • Allows Backup in Different File Formats: You can use this tool to make copies of your important emails in different file formats such as PST, PDF, MBOX, EML, TXT, HTML, EMLX, MSG, CSV, and MHT file formats.

Step-By-Step Email Backup hMailServer – Detailed Steps

Refer to the complete procedure to take the backup of your hMailServer emails. Follow the steps and let the tool do the job for you.

Step 1: Firstly, install this tried and tested software on your device. After that choose your “IMAP host domain”. If not found, you can go for the “Other” option also. 

Welcome screen

Step 2: Provide the correct “User Name” and “Password” and then click on the “Login” button. 

enter credentials to backup hMailServer emails

Step 3: Now come to our next step where you can see your all email data on the left side of the screen.  

email folders

Step 4: Choose the export file format and then go to the “Advance Settings” and click on it. Two more options you will get first is “Delete After Download” and the second is “Incremental Backup,” choose as per your need.

advanced settings

Step 5: Now, you will see the below interface in which you will get another two options for selecting “Size” and “Data Filter.” Through this, you can easily do a “Backup hMailServer Email.”

date filter

Step 6: Click on the “Change” button to choose your desired location. Once you select the path, click on “OK”. 

change path to backup hMailServer emails

Step 7: After doing everything lastly click on the button “Start Backup.”

start backup


Q- Can I use this tool for free for my backup needs?

Ans. Yes, it comes with a demo version using which you can backup 100 hMailServer emails. If you have a large number of emails to backup then you can opt for the full version of the software. 

Q- Is using this tool safe for our data while doing a backup hMailServer email

Ans. Yes, you can use this tool without any worry as it passed all the required security tests. 

Q- How long it’s going to take for a complete email backup?

Ans. It totally depends on the number of emails you have. However, it takes reasonable time (which is comparatively low) to backup all emails.

Also Read: How to migrate from hMailServer to Office365.


There can be any reason behind taking the backup of emails from the webmail server on your device. Therefore, in this post, we have shared the best-automated solution among all to backup hMailServer email. Just follow the steps that we discussed above to successfully download your emails from the hMailServer email server.


By Mohit Jha

Mohit is a Microsoft-certified expert who has assisted thousands of clients with Outlook & Microsoft Office 365 issues. He enjoys writing on email clients as well as data migration. He is always excited about giving troubled readers the most up-to-date knowledge, explanation, and refinements.