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Finest Strategy to Export data from Mac Outlook 2019 to PST

Published By Ashwani Tiwari
Tej Pratap Shukla
Approved By Tej Pratap Shukla
Published On January 7th, 2022
Reading Time 5 Minutes Reading

Summary: In this blog, we explain to you the best ways to export data from Mac Outlook 2019 to PST format. Simply follow the steps mentioned here and you will achieve the desired results.

Mac Outlook is an email client works the same as Windows Outlook designed for Mac for sending and receiving emails. However, the Mac Outlook 2019 saves its data into OLM file format which is completely different from Windows Outlook as it deals with PST format. Therefore, the migration of data between these two email clients is always a tough task. So, through this write-up, you will know everything about how to export data from Mac Outlook 2019 to PST. 

While working on Mac Outlook 2019, users need to exports their data into Windows Outlook mostly for these reasons;

  1. In case the user switch the platform from Mac to Windows
  2. If they have to access their data into Windows

These listed reasons are some of them that explain the need of users to export data from Mac Outlook 2019 to PST file format. But, we know that both Mac Outlook 2019 and Windows Outlook supports the different file format.

So, in case if you need to migrate the data between these two platforms you need to convert the Mac Outlook OLM file into Windows Outlook PST file format. Read the upcoming section to know about how Mac Outlook 2019 exports PST by using both manual and automated methods. 

Manual Method to Export Mac Outlook 2019 into PST

Basically, in these types of conversions, the manual method is time-consuming and consists of lots of steps and also increases the risk of data loss and if you need to export Mac Outlook 2019 to PST on an urgent basis then you should go through the automated tool. This will save you time and also allow maintaining the folder hierarchy as the same original.

  1. Export OLM file from Mac Outlook 2019
  2. Set up Gmail in Mac Outlook 2019
  3. Transfer Mac Outlook data to Gmail
  4. Export Mac OLM data into Outlook PST

Without wasting much of your time let’s have a quick look at these steps

Step 1: Export OLM file from Outlook for Mac 2019

  • Open Mac Outlook then Hit the Export button
  • Select the data items which you want to export
  • Save the location for the resultant file
  • Click on the finish button

Wait for some time the file was exported to the desired location into you Mac

Step 2: Set up Gmail in Mac Outlook

  • Open Mac Outlook 2019 into you Mac
  • Navigate to Outlook >> Preferences through the Menu bar
  • Choose Accounts to option then add the Gmail account

Note: This process is worked only if your Gmail account is configured to IMAP settings

Step 3: Transfer Mac Outlook data to Gmail

  • Run Outlook 2019 then navigate to the added Gmail folder
  • Select New Folder from the dropdown
  • Hit the Import button from the menu bar
  • Browse the Gmail folder that you want to transfer
  • Press the copy button to initiate the process

Step 4: Export Mac OLM data into Outlook PST

  • Initiate Windows Outlook then configure same Gmail account
  • Click on Open & Export option from the file menu
  • Now, select Export to a file from Import and Export Wizard
  • Choose Outlook Data File (.pst) then press Next button
  • Navigate the Gmail folder and hit the Next button
  • Browse the destination location for the resultant file

Yes, your OLM data file is started exporting in the PST file format.

Drawbacks of Manual Method

As you can see from the above steps are required to perform in series it is very tough for a non-technical guy because if one of the steps is missed then the whole process of exporting Outlook 2018 to PST gets messed. Along with this, there are some more limitations listed below

  • Doesn’t give data accuracy
  • It required tech assistance to performed in the desired sequence
  • Very time-consuming and lengthy
  • It will require Gmail configuration with IMAP settings
  • Doesn’t maintain the folder hierarchy

Now, have a look at how the automated tool deals with it in a very simple manner. Using this tool one can easily overcome the limitations of the Manual Method.

The Automated Way to Export Mac Outlook 2019 to PST

After going through the manual method, it is very clear why professionals always are in favor of automated tools. To make this more effective, let’s have a look at some magnificent features of this tool.

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  • The standalone application doesn’t need any supportive tool
  • Permits to export selective data using the date filter
  • Maintain on-disk folder hierarchy
  • Split large PST file to avoid corruption issues
  • Supports all the latest version of Mac OS X

Steps to Export Data from Mac Outlook 2019 to Windows PST

  • Download Mac Outlook 2019 Exporter tool and install it
Mac OLM Converter
  • Select Add file / Add folder option to add the OLM file
Add file folder
  • Choose PST file format from Export type
PST file format
  • Browse the destination folder for the resultant file
Destination folder
  • Hit the export button to initiate the process
Export button

As the process completed navigate to the desired location to access the PST file.

Warping Things Up

If you want to import it into Windows Outlook follow the above steps. By using this tool one can export Mac Outlook data into PST file format and you can also convert the OLM file into 8+ file formats using this tool choose it accordingly.