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How to Save Outlook Emails as PDF on Mac: An Ultimate Guide

Aisha ~ Published: November 22, 2021 ~ 4 Minutes Reading

“One of the clients of our company has sent me some emails in my Outlook for Mac 2016. As these emails hold my company’s crucial information So, I want to make these emails or the documents as read-only. However, I do not know how to save Outlook emails as PDF on Mac system. I will be happy if my email attachments could also be saved. Can anybody suggest me any solution to resolve this problematic situation? Thank You!.”

I recently read the above query from one of the best forum sites. Hence, find out that there are ample of users who are searching for solutions to save their Outlook emails in PDF file format but have not found the correct or accurate solution. Therefore, through this article users will get to know the best solutions both manual and automated. They can choose any of the methods according to the requirement.

Merits of Converting Outlook 2016 Emails to Adobe PDF Format

  1. PDF file exhibits documents in electronic format which is independent of hardware, software, and the Operating System.
  2. PDF is a free application compared to Outlook
  3. The users can secure their PDF files by protecting the user and owner-level passwords.
  4. The security settings of PDF files do not remain constant so users can permit the users to edit, print, etc.

Manual Steps to Save Outlook Emails as PDF on Mac

There are many manual solutions that are available to users that they can use to convert Outlook 2019/2016 emails to PDF on Mac. But, there is a high risk of data loss while performing these manual tricks. Also, these solutions are quite technical, which makes it difficult for non-technical users to follow them. Still, we have mentioned these methods below you can follow the steps to save multiple Outlook emails as PDF on Mac.

  • Open Outlook, and select the email which you want to save as a PDF.

Outlook emails 2016

  • Now, right-click on that email and then select the Print option

Click Print option

  • Choose PDF option and then click on Save as PDF. This will save Outlook emails as PDF in your Mac.

Save email as PDF

  • Provide the destination location to save the PDF emails.

Browse the destination location

  • In the end, the user can traverse to the location where they have saved the PDF file.

Open Outlook emails in PDF format

The above-mentioned process is appropriate for exporting a few Outlook emails to PDF only, as it takes one-by-one processing of emails. But if in case, you want to save multiple Outlook emails as PDF on large scale, then it is recommended to use any automatic software solution as this will not be possible with the help of this manual method. Moreover, this process is not 100% safe as there are chances of data loss and data corruption.

Automated Solution to Export Outlook Emails to PDF format

If users are looking to save all Outlook mailbox to PDF in batch without any data alteration & corruption, then you must try Mac OLM Converter. This software can bulk export Mac Outlook emails to a different file format like PDF, PST, MBOX, EML, HTML, etc.

Download Now Purchase Now

It supports bulk OLM file conversion without resulting in any kind of loss of data. Along with emails the tool also converts OLM contacts to vCard, calendars, tasks, notes into PDF format. While exporting Outlook emails into PDF format, the utility provides various advanced options to set PDF file margin, page layout, page size, bates number, and date stamp. It supports the Outlook OLM files of versions 2019, 2016 & 2011.

Traverse the short working on how to save Outlook emails as PDF on Mac is discussed. Find out the steps:

Step 1: Click the Add File button to add the Mac Outlook OLM file.

add olm file

Step 2: After that, select the PDF radio button, the user can select the Maintain Folder Hierarchy option also.

select file format

Step 3: After clicking on the Advance setting button, the user can choose the settings according to his/her requirement. Click the Save button.

apply settings

Step 4: After selecting the destination location, click on the Export button.

browse detination

Step 5: A message will appear showing the export process completed successfully.

process complete


Here in the above article, we have discussed how to save Outlook emails as PDF on Mac providing both manual and automatic solutions. The users can opt for any of the suggested solutions at their convenience. If a user wants to opt third-party tool, then they can test it by downloading the free or the trial edition of the software which is suggested above. After getting satisfied with the utility, they can further proceed with the purchasing of the software so that they can easily convert multiple Outlook emails to PDF with attachments.