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3 Ways to Export Data From MS Access to Excel

“Summary: Are you confused about how to export data from MS Access to Excel? You will get all of your questions answered in this blog as we have provided several ways to help you.”

Access and Excel are the two most powerful tools developed by Microsoft with each one of them having their specialties. MS Access is great for data management, displaying data subsets & common queries, automation for common events, and other such information management activities.

MS Excel on the other hand cracks up when working with hundreds or thousands of spreadsheets. However, it is brilliant for data analysis, calculations, statistical comparison, chart management, etc. Users go for the application that suits their requirements the most.

“In our department, we use Access and Excel, both. I am a long time user and prefer to store my data in Access databases but my immediate senior prefers to work with Excel. I am now supposed to export data from MS Access to Excel but when I tried to do so, my data went corrupt. How do I recover the file and migrate it?”

If you have similar queries, then keep up with the upcoming sections to help you find a solution.

How to Export Data From MS Access to Excel?

You can execute this task manually as well as with the help of a software. But keeping in mind the limitations of a manual method, we highly recommend a trustworthy tool option i.e., Access to Excel converter tool.

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Features of the Software:

• Export complete data from Access to Excel with a user-friendly interface.
• Quickly scans and repairs corrupt Access database before converting.
• Provides dual options to save .mdb file: Excel per table and Excel per Database.
• No size limitations imposed on the source file when converting to Excel.
• Option to migrate only the selective tables from Access to Excel.

Must Read:
How to Recover Data From Corrupt Excel File?

Steps to Export Data From MS Access to Excel:

1. Download the software, install, and launch it.

2. Browse Access file that you need to move to Excel. You can load a corrupted file here as well.

3. Next, the software provides you a preview of the entire data before converting it.

4. At last, provide a destination location, select an export option, and click on the Export/Save button.

Done! It’s that easy to do it. On the plus side, you can move all of the data from the former application to another one which is not possible with the manual method as described below.

Method 2: How to Export Data Manually?

When you export data from MS Access to Excel, the former application creates a copy of your data & stores it in a file that can be used by Excel. You can export query, form, report, or a table into an Excel file.
Perform the following given manual steps:

1. Launch MS Access and open the file to export.
2. Click on the External Data tab and choose Excel.
3. Now, provide a location to save the file.
4. Apply settings and click on OK.

Limitations of Manual Method:

• You cannot export modules or macros to Excel.
• If the form, report, or the datasheet you’re trying to export contacts subform, subreport, or subdatasheet, then you can only export the main forms, report, or datasheet.
• You’ll have to repeatedly export the subreport, subform, and subdatasheet individually.
• In a single manual export operation, you cannot export more than one database object.
• You can export reports only in .xls format and not in newer .xlsx format.

You can directly import an Access file in Excel by clicking on the Data tab and selecting Get Data (from the Get & Transform Data section). Select “From Database“, then click on “From Microsoft Access Database“, and select the required Access file. You can go for any of these two manual methods, however, both of them are limited to only a few features as discussed above.
If you have a corrupted source file, these methods will not work for you and you’ll need to install the software.

Frequently Asked Questions