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How to Export MSG Files to PDF Format Folder Wise?

Published By Mohit Jha
Tej Pratap Shukla
Approved By Tej Pratap Shukla
Published On December 31st, 2021
Reading Time 5 Minutes Reading

Exporting MSG files to PDF is the most common query of many users. Therefore, in this blog, we have explained the most reliable and secure ways to export MSG files to PDF format folder-wise in a hassle-free manner.

MSG file consists of an email message, contact, appointment, and task saved within Microsoft Outlook. These files are used to store single as well as multiple emails, which includes the date, sender, recipient, subject, and the message body, or contact information, appointment details, and one or more task descriptions. It contains plain ASCII text for the header and main message body including hyperlinks and attachments.

Whereas PDF is the widely used format to store important documents and content. It has a lot of successive attributes than the MSG files. PDF is the most secure, usable, and comfortable file format that enables users to view and share documents, regardless of the operating system, hardware, and software application they use. Due to the efficient features of PDF, many users are migrating MSG file to PDF format.

Both MSG and PDF are the most used file format, but sometimes it becomes necessary to save MSG files to PDF documents due to many reasons.

Why do Users Export MSG Files to PDF Format Folder Wise ?

A few reasons to save MSG messages file to PDF document are mentioned below:

  1. When users need to reduce the size of the email client by deleting the .msg files from the server.
  2. Error occurred when accessing the MSG file in an email client.
  3. To take the backup of precious MSG files.
  4. MSG file is a simple file format that is not capable to secure the data.
  5. Deletion of configured account.
  6. Users can use the .msg file as the legal document in PDF format.

So, without wasting any more time, let us discuss the secure methods that you can use to export MSG files to PDF document folder wise.

Simple Ways to Export MSG File to PDF Format Folder Wise

Lets discuss some methods that will help you save folder wise MSG files in PDF.

Method 1. Save MSG Files to PDF Format Manually

Step 1. Select any .msg file and open it in MS Outlook or select any email of Outlook and then go to File menu.

Step 2. Now, click on the Save As option.

Step 3. Save the file at any desired location in HTML format.

Step 4. Navigate to that location and right click on the .htlm file and then select Open with MS Word.

Step 5. Go to the File menu of the MS Word and select Save As option.

Step 6. Click the drop-down arrow next to the File Format option. Under the Export Formats, and select PDF format.

Drawbacks of Manual Method

  1. Although this method is free and easy but when it comes to saving several files then it won’t work.
  2. Lengthy and required too much time.
  3. Cannot export attachments and metadata of emails.
  4. Data loss is a significant issue with this method.

Method 2. Automated Way to Export MSG files to PDF Format Folder Wise

As the manual method have several limitations then the only solution left is to use an automated tool i.e PCVITA MSG to PDF Converter. It is designed with advanced features to export .msg files with attachments to PDF format folder wise. It has such a simple interface that a novice user can also operate it easily without any prior knowledge.  This software is embedded with the advanced algorithms that enables the conversion task to be performed very quickly and without any data loss.

Download Tool Purchase Now

One can easily export any number of .msg file to PDF folder wise by following the steps discussed below:

Step 1. Download and Install the software on your Windows machine.

Step 2. Choose the folder containing MSG files from the left pane of the software.

Step 3. Preview MSG file messages with attachments in the software interface and click on the Export button to save MSG files to PDF format.

Step 4.Click the radio button corresponding to PDF option to transfer MSG files and then finally click on the Export button.

Done! In just simple 4 steps, you can export MSG files to PDF format folder wise.

Note: All Attachments within the resultant PDF file are embedded in the same PDF file in its original format. Attachments are not saved into PDF but they are embedded in the same PDF File in their native file format. So, you can easily open them by clicking on the “Attachment paper clip” from the left pane of the Adobe Reader.

Final Words

This blog will deal with the eternal and supposedly unanswerable question- How to export MSG files to PDF format folder wise. In the above write up we have explained both manual and automated solution to perform this conversion task, you can use any of the solutions but the manual method have some limitations. So, the best approach for conversion is by using a professional utility. It allows you to save MSG files to PDF format with all attachments in a couple of moments without causing any alteration to the original content.


By Mohit Jha

Mohit is a Microsoft-certified expert who has assisted thousands of clients with Outlook & Microsoft Office 365 issues. He enjoys writing on email clients as well as data migration. He is always excited about giving troubled readers the most up-to-date knowledge, explanation, and refinements.