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Software from PCVITA to convert Outlook MSG files to PDF with attachments
MSG to PDF Converter Tool
PCVITA MSG to PDF Converter converts Outlook MSG files to PDF in bulk and keeps attachments and folder structure. MSG to PDF converter software loads single files or full folders, previews every message and saves one PDF per MSG file without Outlook installed. Free demo converts 10 MSG files per folder on Windows, and a separate Mac edition is available.
- Input
- Single MSG files or full folders, no Outlook needed
- Output
- PDF files, with 10 more formats on the same screen
- Attachments
- Pin them, append them as pages or save them separately
- Page setup
- Letter, A4 or A3, margins, header, footer and Bates numbers
PCVITA keeps the folder structure and lets you name every PDF by subject or date. See all features. On a Mac, download MSG to PDF Converter for Mac. For another target, open the MSG to PST Converter or the MSG to EML Converter.
How MSG to PDF Converter Works on a Folder of MSG Files
Your MSG files go in on one side. PDF files come out on the other, with attachments handled your way and the folder structure kept.
MSG Files or Folders
Saved from Outlook, in any number
- Single files and full folders
- Folders with MSG files found automatically
- Messages with their attachments
PCVITA MSG to PDF Converter
Works on your Windows or Mac machine
- Preview in six views before export
- Naming convention and date filter
- Three attachment options
PDF Files With Attachments
A PDF for every message, or one per folder
- Folder structure matches the source
- Page size, margins, header and footer set
- Opens in any PDF reader
- 1AddSelect MSG files or the folder that holds them.
- 2SetPreview messages, select PDF and set the PDF options.
- 3ExportBrowse to a destination folder and click Export.
Convert MSG to PDF in 6 Steps
Six screens take you from the first click to the finished PDF. Select any step to see its screen. Software Guide holds the same walkthrough.
Step 1. Add MSG Files or a Folder
Install the software on Windows and open it from the Start Menu. Select your language from the Select Language drop down, then browse to the folder that contains your MSG files.
Step 2. Preview Your Messages
Open a message in the preview panel and switch between Normal Mail View, Hex, Properties, Message Header, MIME and HTML views. Change the panel to a horizontal or vertical layout if you want more room.
Step 3. Select PDF as the Export Type
Click Export to convert every MSG file or Export Selected to convert only the files you selected. Select the PDF radio button under Export Type.
Step 4. Set the PDF Options
Click Adv Settings. General Settings holds the naming convention, date filter, categories and the Include Internet Message Header box. Page Layout, Attachments and Bates Number menus hold the rest. Click Save when the options are set.
Step 5. Browse the Destination and Export
Browse to the destination folder. Tick the option that creates a single PDF file for every folder of MSG files if you want folder level PDFs, then click Export. Export progress shows on screen.
Step 6. Save the Report and Open the PDF
When the export ends, click Save to keep the export report as a CSV file and select where to store it. Open the converted PDF files from the destination folder.
Free demo, no licence needed to preview every message and convert 10 files a folder.
MSG to PDF Converter Software Features
What PCVITA MSG converter does with Outlook MSG files, grouped by task.
Converts MSG to PDF With Attachments
Every MSG file becomes a PDF, and you decide what happens to its attachments.
Batch Conversion of MSG Files
Select many files or a full folder and convert them in one job, with a PDF for every message.
Attachment on Pin
Embeds the attachments in the PDF as pin icons. They stay in their original formats, so you open them from the PDF.
Append Attachment
Converts attachments into PDF pages and appends them after the email, so message and attachments read in one sequence.
Save Attachment
Saves attachments in a separate folder in their original file format, next to the converted email.
No Outlook Needed
MSG converter reads MSG files on its own, so Outlook stays closed or uninstalled.
Previews and Selects Before You Convert
Read the messages on screen, then convert all of them or only the ones you need.
Six Preview Views
Normal Mail, Hex, Properties, Message Header, MIME and HTML views show a message from six angles.
Horizontal or Vertical Layout
Switch the preview panel layout to fit your screen.
Folder Detection
MSG converter detects the folders that contain MSG files, so a deep folder tree needs one selection.
Export Selected
Select the messages you need and click Export Selected to convert only those.
Folder Structure Kept
Folders and sub folders stay as they were. PCVITA creates the same root folder and saves the PDF files inside it.
Sets Page Layout for Your PDF Files
Page layout, header, footer and numbering are set before the export starts.
Paper Size and Layout
Select Letter, A4 or A3 in Portrait or Landscape.
Margins
Set the top, left, bottom and right margins from 2.0 mm to 10.0 mm.
Header and Footer
Add header and footer text and set its font, size and color.
Bates Numbers
Set the Bates number format with a starting number and a position on the page.
Date Stamp
Print a date in the PDF at the position you select.
Names, Filters and Export Formats
General Settings decide which messages convert and what the PDF files are called.
Naming Conventions
Name PDF files by subject, which is the default, or by subject plus date, auto increment, DD-MM-YY or DD-MM-YYYY.
Date Range Filter
Convert only the messages that fall inside the date range you set.
Categories
Select mails, contacts, calendars and other components to convert.
Internet Message Header
Tick Include Internet Message Header to add the header data to the PDF.
10 More Export Formats
The same screen exports to PST, MBOX, EML, EMLX, vCard, HTML, NSF, TXT, CSV and Office 365. Installer languages number 20.
See these options on your own MSG files. Free demo previews everything and converts 10 files in every folder.
Why Outlook Print to PDF is Not Enough for a Folder of MSG Files
Four points from Microsoft’s own pages, and what PCVITA software does instead.
- 1
One MSG File Holds One Item
Outlook stores an individual email message, appointment, contact or task in one .msg file, as Microsoft’s file format specification describes. Many messages mean many files, and PCVITA software loads the folder that holds them in one job.
- 2
Print to PDF Starts Inside Outlook
Classic Outlook saves a message as PDF through File, Print and Microsoft Print to PDF, as Microsoft documents. Steps start from an open message, so Outlook must be installed. PCVITA converter reads MSG files without Outlook.
- 3
You Name and Save Every PDF by Hand
You choose a folder, type a file name and click Save for every PDF in Microsoft’s steps. Naming conventions in PCVITA software name the files by subject or date during the export.
- 4
Attachments and Page Setup Stay Open
Microsoft’s article skips attachments and page formatting. PCVITA converter adds Attachment on Pin, Append Attachment and Save Attachment, plus Letter, A4 and A3 pages, margins, headers, footers and Bates numbers.
Prepare Your MSG Files for PDF Conversion
Seven checks come before the first job. Work through them, then launch the software.
- Copy your MSG folder to a safe place, so the source files stay untouched while you test the settings.
- Check for Microsoft .NET Framework 4.5 or above on a Windows 11, 10, 8.1, 8 or 7 machine with 100 MB free disk space and 4 GB RAM.
- Open the software with Run as Administrator on Windows.
- Choose an attachment option in advance. Attachment on Pin embeds files, Append Attachment adds them as PDF pages and Save Attachment stores them in a folder.
- Decide the page setup and naming you need, from paper size and margins to the naming convention and date range.
- Mac users install Java JDK 1.8.0 and JRE 8 and set the system region to United States and the language to English before the first launch.
- Try the free demo on a sample folder before you buy. Download the MSG to PDF Converter demo, preview your messages and convert 10 MSG files in a folder.
System lines follow the Specifications table, and the Outlook lines follow the Microsoft pages in the Sources.
MSG Converter Pricing
Start with the free demo, then buy one licence. Demo and full edition offer the same options and differ only in file count.
Demo Edition
Free
Preview every message, convert 10 files in every folder
- Export limit10 files per folder
- FeaturesAll
- LicenceNot needed
Version 11.0 for Windows
Mac user? Get MSG to PDF Converter for Mac
Full Edition
$39 one licence
Convert every MSG file in every folder you load
- Export limitNone
- FeaturesAll
- DeliveryElectronic, after payment
30 Days Money Back*, Safe & Secure checkout
Included in Both Editions Same options in both, only the file count changes
- Batch Conversion of MSG Files and Folders
- Preview in Six Views
- Three Attachment Options
- Naming Convention and Date Filter
- Paper Size, Margins, Header and Footer
- Bates Number and Date Stamp
- Folder Structure Kept
- Eleven Export Formats Including PDF
MSG to PDF Converter Specifications
Version, system needs and platform details for Windows and Mac.
| Version | 11.0 for Windows |
|---|---|
| Windows versions | Windows 11, 10, 8.1, 8 and 7, Windows Server 2008, 2012 R2 and 2016 |
| Prerequisite | Microsoft .NET Framework 4.5 or above, software opened with Run as Administrator |
| Hardware | Intel Core 2 Duo E4600 at 2.40 GHz, 4 GB RAM recommended, 100 MB free hard disk space |
| Free demo limit | Preview of every message, conversion of 10 MSG files per folder |
| Delivery | Electronic delivery of the licence after payment confirmation |
| Mac edition | Separate download with its own Mac MSG Converter Software Guide |
| Input files | MSG files and folders of MSG files, single or in bulk |
|---|---|
| Output formats | PDF, PST, MBOX, EML, EMLX, vCard, HTML, NSF, TXT, CSV and Office 365 |
| Attachment options | Attachment on Pin, Append Attachment and Save Attachment |
| Page setup | Letter, A4 and A3, Portrait or Landscape, margins from 2.0 to 10.0 mm, header, footer, Bates number and date stamp |
| Outlook installation | Not needed for the conversion |
| Mac needs | 100 MB free disk space, 4 GB RAM recommended, Java JDK 1.8.0 and JRE 8, system region United States, language English |
| Mac versions | Mac OS X 10.8 Mountain Lion to 10.15 Catalina |
MSG to PDF Converter vs Outlook Print to PDF
Microsoft’s own route next to PCVITA software, so you can decide which one fits your files.
| Point | Outlook Print to PDF | PCVITA Software |
|---|---|---|
| Where it starts | Inside classic Outlook with File, then Print | On its own, MSG files open without Outlook |
| Messages per job | The steps cover the message you opened | Many files or a full folder in one job |
| File names | You type a name in the Save dialog | Naming conventions by subject, date and auto increment |
| Attachments | Not covered in Microsoft’s article | Pinned, appended as PDF pages or saved in the original format |
| Folders and filters | Not covered in Microsoft’s article | Folder structure kept, date filter and categories |
| Page setup | Not covered in Microsoft’s article | Paper size, margins, header, footer and Bates numbers |
| Price | Part of classic Outlook | Free demo, full edition $39 |
Print to PDF facts come from Save a message as PDF in classic Outlook (Microsoft Support). MSG file definition comes from [MS-OXMSG] Outlook Item (.msg) File Format (Microsoft Learn). PCVITA facts come from the Features and Specifications sections.
Print to PDF or a Converter for Your Job
- One or two messages already open in classic Outlook save fine with File, Print and Microsoft Print to PDF.
- Folders of MSG files convert in one job with PCVITA software, so you skip opening every message.
- Attachments in the PDF need a choice between pins, appended pages and a separate folder, and PCVITA software offers all three.
- Naming rules and date ranges belong in the export settings, not in a Save dialog.
- Mac users follow a different route, because Microsoft’s steps cover classic Outlook and PCVITA offers a separate Mac edition.
Adv Settings screens sit in the Software Guide, and the page for the MSG Converter covers other formats.
Sources for Print to PDF and MSG Facts Microsoft pages behind the Outlook points on this page
- Microsoft SupportSave a message as PDF with the Print tool in classic Outlook
- Microsoft Learn[MS-OXMSG] Outlook Item (.msg) File Format
MSG to PDF Converter FAQs
Quick answers on conversion, price and compatibility, grouped by topic.
Working and Limits How the converter behaves during a job
How do I convert MSG to PDF in bulk?
Six steps take you from a folder of MSG messages to finished PDF files.
- Step 1. Open PCVITA converter and add the folder with your MSG files.
- Step 2. Preview the messages in the panel.
- Step 3. Click Export and select PDF under Export Type.
- Step 4. Open Adv Settings and set the naming, filter, page layout and attachment options.
- Step 5. Browse to the destination folder and click Export.
- Step 6. Save the CSV report and open the PDF files.
Can I convert MSG to PDF with attachments?
Yes. Adv Settings holds three attachment options. Attachment on Pin embeds the files in the PDF in their original format, Append Attachment adds them as PDF pages after the email and Save Attachment stores them in a folder in their original format.
Can I save MSG as PDF without Outlook?
Yes. PCVITA software is an independent application, so Outlook does not need to be installed. Add the MSG files, select PDF and click Export.
Can I convert many MSG files to PDF at once?
Yes. Add a folder and PCVITA converter detects the folders that contain MSG files, then converts the messages in one job. Full edition sets no limit on the file count, and the demo stops at 10 files in a folder.
Does the converter keep my folder structure?
Yes. Folders and sub folders stay as they are in the source. PCVITA creates the same root folder at the destination and saves the PDF files inside it. Folder level PDFs are available as an option.
How does the converter name the PDF files?
By subject, unless you select another pattern. Naming Convention in General Settings lists subject plus date, auto increment, DD-MM-YY and DD-MM-YYYY.
Can I convert only some messages or a date range?
Yes. Select the messages and click Export Selected to convert only those, or set the Date Filter in General Settings to convert one date range. Categories let you choose mails, contacts, calendars and other components.
Demo and Price What the demo covers and what a licence costs
What does the free demo of MSG to PDF Converter do?
Everything except full conversion. Demo edition adds MSG files, previews them, applies naming conventions, keeps the folder structure and applies the date filter. PDF conversion stops at 10 files in a folder.
How much does MSG to PDF Converter cost?
$39 for the Windows edition. Full edition removes the 10 file folder limit and comes with a 30 day money back guarantee. Your licence arrives by electronic delivery after payment.
Can I get a refund on the full edition?
Yes. Full edition carries a 30 day money back guarantee, and the terms sit on the Refund Policy page. Test the free demo on your own MSG files first.
Compatibility and Formats Windows, Mac, Outlook import and other export formats
Which Windows versions does the converter support?
Windows 11, 10, 8.1, 8 and 7, plus Windows Server 2008, 2012 R2 and 2016. PCVITA converter needs 100 MB free disk space, and 4 GB RAM is recommended.
How do I open and convert MSG files on a Mac?
Download the Mac edition. Get MSG to PDF Converter for Mac, add your MSG files, select PDF and export, then open the PDF files in Preview. Install Java JDK 1.8.0 and JRE 8 first, and set the system region to United States and the language to English. Open the Mac MSG Converter Software Guide for the screens.
How do I import MSG files into Outlook?
Convert them to PST first. Select PST under Export Type in the PCVITA MSG converter, or open the MSG to PST Converter page. In Outlook, use File, Open & Export and Import/Export, then choose Import from another program or file and Outlook Data File (.pst).
Which formats besides PDF can the converter export to?
Ten more formats. Export Type lists PST, MBOX, EML, EMLX, vCard, HTML, NSF, TXT, CSV and Office 365. Dedicated pages for MSG to EML Converter, MSG to MBOX Converter and MSG to HTML Converter cover those targets.
Does the converter need .NET Framework or administrator rights?
Yes to both on Windows. Windows needs Microsoft .NET Framework 4.5 or above, and you launch the software with Run as Administrator.
Question not answered here? Ask on Live Chat or write to us from the Contact Us page.
MSG Converter Reviews
Ratings from pcvita.com users and the words customers sent after converting their MSG files.
For the last few weeks, I have been trying to batch convert MSG files to PDF with attachments. I used an automated tool, but it fails to do so. Moreover, my data was also lost. Then, I heard about this Outlook MSG to Adobe PDF migration tool. The accuracy and speed of the utility are worth comprehending.
Multiple utilities are available to transfer Outlook item (.msg) to PDF but none of them were reliable. Then, I found this tool, I must say it is the efficient and most reliable solution to transfer MSG to PDF file format. It has very simple and easy to use graphical user interface. Thanks for such an application.
Amazing utility. No doubt, this tool to create PDF from .msg application is great. I would like to congratulate you on the development of such a marvelous product. It migrates and save MSG as PDF within a few minutes. But, I would also like to thank the support team. They are ready to solve the queries of customers as soon as possible.
GearDownload: 100% clean badge, no spyware, adware or viruses found in PCVITA software.
DownloadAtoZ: 5 star award badge for PCVITA software. See every badge on the PCVITA awards page.
Key Takeaways on Converting MSG to PDF
Short recap of the page.
- Files and output: PCVITA converts single MSG files or full folders to PDF, with a PDF for every message and no Outlook installation.
- Attachments: Attachment on Pin, Append Attachment and Save Attachment decide how attachments reach the PDF.
- Page setup and names: Letter, A4 or A3 pages, margins, header, footer, Bates numbers, naming conventions and a date filter are set before the export.
- Formats and platforms: the same screen exports to 10 more formats, and a separate Mac edition covers macOS.
- Demo and Price: the free demo handles 10 files a folder, and the full edition costs $39 with a 30 day guarantee.
Test MSG to PDF Converter on Your Own MSG Files
Download the free demo, preview your messages and test the PDF conversion on your own files before you buy the full edition.
Safe & Secure · 30 Days Money Back*