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How to Move Duplicate Outlook Emails into a Separate Folder?

Published By Ashwani Tiwari
Tej Pratap Shukla
Approved By Tej Pratap Shukla
Published On April 4th, 2022
Reading Time 4 Minutes Reading

In this article we are going to discuss the method on how to  move duplicate Outlook emails into a separate folder instead of deleting it? So keep reading the blog because you are very close to know the solution.

Duplication of emails is more often than we think in Outlook. It becomes quite irritating for the users to work with duplicates because it slows down the productivity of the program. Also, lead to multiple problems such as system crashes, storage issues, or even lead to corruption due to large file size.

Therefore, it will become a necessity for users to remove duplicate emails from the MS Outlook. But in many cases, these duplicate items might found helpful for the users when they lost their original content. Hence, to deal with such a scenario it is better to Move Duplicate Outlook emails into a Separate Folder instead of deleting them.

However, before going to know the solution let’s have a look at how these duplicate emails come in Outlook mailbox.

Possible Causes of Duplicate Emails in Outlook

  • Incorrect Configuration of Rules: It happens most of the time that the rules are incorrectly configured, this return duplication in email items.
  • Incorrect mailbox setup: While setting up your email account, you might have put in some wrong parameters and hence same emails are showing up over again.
  • Short Send or Receive Interval: If the emails are coming too fast and cannot be synchronized then it will result in a number of duplicate emails.
  • Incorrect Account Setting: Configure the same account more than once, which will result in multiple synchronizations due to which there will be duplicity of emails.
  • Other Issues: Antivirus could also result in duplication of emails. Hence, check your anti-virus setting before installing MS Outlook.

How to Check the Duplicity of Emails in Outlook?

It is not possible to determine the duplicity of an Outlook email in a single glimpse. You need to check several properties of a message, you can use the following field for comparison:

  • Subject
  • Text
  • Attachment
  • Sender
  • Recipient

If you run a search using such fields and noticed the same emails multiple times. Then it means duplicate items are present in your mailbox.

How to Move Duplicate Outlook emails into a Separate Folder?

Users can delete duplicate Outlook messages manually, but it is a hard and time-consuming process. For doing so users will need to compare many messages using several criteria. Perhaps comparing a fewer number of messages in one Outlook folder is feasible.

However, if there are tons of duplicates in different folders, this becomes a difficult task to solve. Most likely, users will miss some duplicate to delete or delete some important emails. So to tackle such problems, managing duplicates into another folder will be the only solution, but it will be a complex process to perform manually.

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So, the most convenient method to move duplicate Outlook emails into a separate folder is PCVITA Outlook Duplicates Item Remover. It is the best software that will easily draw-out duplicate emails from multiple PST/OST/BAK files and move them into a separate folder. Being a safe solution, it does not cause any alteration to the original file and keeps them intact. And also capable to delete duplicate contacts, tasks, journals, and Notes.

Steps to Move Duplicate Outlook emails into a Separate Folder

Follow the below steps to remove duplicate emails and move all duplicate items into a separate folder of resultant PST:

Step 1: Download and Run software on your machine

Step 2: Click on Add File(s) or Add Folder to add PST/OST/BAK files.

Step 3. Check any option to delete duplicate items: Within and Across Folder

Step 4: Choose the categories that you want to delete.

Step 5:  Tick the checkboxes provided under the Select filter and duplicate criteria option and select Move to Folder option to move all duplicate items, then provide folder name.

Step 6. Click on the Next button to start the process of de-duplication of emails Once the duplication process is done, then click on the OK button.

Now, all the duplicate email items are moved to a separate folder in the resultant PST file.


As we said above duplication of emails in Outlook is very annoying and deleting it one-by-one is a very complex and tedious task. Thus, to make the task easy in the above write-up we have discussed the method on how to move duplicate Outlook emails into a separate folder. Along with consequences of duplicate emails, causes of duplicate emails, and how to check the duplicity in MS Outlook


By Ashwani Tiwari

I am an Expert Technical Analyst, specialized in assisting users with complex technological challenges. Through my blogs and articles, I offer expert guidance to help tackle these technical issues effectively. My true passion lies in providing valuable insights and simplifying complicated technicalities, enhancing user understanding and confidence.