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How to Move Files from One Teams Channel to Another? – Comprehensive Guide

Published By Ashwani Tiwari
Tej Pratap Shukla
Approved By Tej Pratap Shukla
Published On April 22nd, 2024
Reading Time 8 Minutes Reading

This tutorial explains the best way to answer the user’s question, “How to move files from one Teams channel to another?” If you’re looking for anything similar operation, you’ll find the most effective and error-free solution towards the conclusion of this article.

List of Topics Explained in this Article:

But before jumping into the solution, let’s have a look at the user query:

Hello everyone

Is it possible to migrate the full Team channel chat to a different channel? I’d want to make a private channel and move the chat history and files from another public channel to it. Please let me know if there is any reliable way offered by Microsoft, or what you are people using out there for the same operation.

Thank you in advance.

Here is the quick solution to move Teams from one tenant to another that can follow to instantly perform this operation with maximum data security and integrity.

How to Move Files from One Teams Channel to Another in 5 Quick Steps?

  • Step 1. Install & Run Utility on Your PC.
  • Step 2. Choose Teams & Groups from Workload.
  • Step 3. Log in with Office 365 Admin Credentials.
  • Step 4. Create Mapping for Users, Teams, & Groups.
  • Step 5. Validate Permissions & Click on the Start Button.

Since its release, Microsoft Teams has swiftly become one of the most popular and reliable services in the company’s history, with over half of a million businesses globally using it for communication and collaboration purposes. 

Microsoft Teams aren’t only for company-wide real-time communication; they also allow you to seamlessly share files within the chat with complete integration with business apps rather than jumping from one tool to another.

Organizations are using Teams channels to keep conversations structured by specific subjects, projects, or specialties. Businesses are developing to keep up with the recent surge in online collaboration. 

And despite Microsoft’s rich capabilities and ongoing improvements, users continue to request a few enhancements. The often-asked query is “How to move files from one Teams channel to another?” As we have seen in the user query above.

But before getting into the solution to move Teams from one tenant to another, let’s go through the reasons behind this operation.

What Could be the Possible Reasons for Moving Files from One Channel to Another in Teams?

There could be several reasons why someone may need to move files from one channel to another in Microsoft Teams. Here are some of the most common ones:

  • The channels in Teams are designed to help organize conversations, files, and other content around specific topics or projects. Sometimes, as a project evolves, the Team may find that they need to move files from one channel to another to better reflect the new structure of the project.
  • Members of different channels in Teams might need to access files for their respective work, hence, knowing how to move files from one Teams channel to another would increase collaboration.
  • Over time, channels may become cluttered with outdated or irrelevant files. Moving these files to an archive channel can help keep the active channels clean and organized.
  • Teams allow administrators to set different levels of access for different Teams channels. Moving files to a channel with more restrictive access can help ensure that sensitive information is only available to those who need it.
  • There might be various scenarios where the user accidentally shared the files to the wrong Teams channels. Moving them to the correct channel can help ensure that the team is working with the right information.

Let’s discuss the modern way to move Teams from one tenant to another with zero errors.

Also Read: How to Migrate OneDrive Data from One Tenant to Another? Complete Guide

How to Move Files from One Teams Channel to Another With the Most Trusted Solution?

Using the manual approach users might get stuck with technical PowerShell scripts, and further, it is not possible manually to copy Teams files from various locations without any error encounter. As Teams data is stored in various locations with different file formats.

As a result, many IT professionals recommend that using a reliable and automatic Microsoft Teams Migration Tool is always the right approach.

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The Most Remarkable Feature of This Utility That Sets It Apart from the Crowd

Several useful features make this tool the primary option for Office 365 administrators when migrating files from one channel to another in Teams. The following are a few of them which help to resolve the query “how to move files from one Teams channel to another”:

  • Easily transfers Microsoft Teams, Groups, Files, Channels, & Channels Chats to the destination.
  • Support for various types of Teams migration including Private, Public, and Organizational Teams.
  • Maintains the Structure of file folders and the integrity of file Timestamps: Created and Last Modified during the Post-Migration stage.
  • Includes a Delta Migration feature for migrating newly arrived data from the source Teams.
  • Provision to automatically create Teams and Channels at the Destination
  • Supports Windows 10 (64-bit) and Windows Server 2012 & 2016 versions.

You may find it helpful: How to Archive Office 365 Email Account? A Comprehensive Guide

Detailed Working Steps to Transfer Files from One Channel to Another in Teams

Follow each step carefully to execute this process i.e. how to move files from one Teams channel to another without any errors:

Step 1. Download and install the program, then choose the migration platform like Office 365 for the source and destination to copy files from one channel to another in Teams.

how to move files from one Teams channel to another

Step 2. In the workload selection, enable the Teams check-box and activate the Teams and Channel creation options. Furthermore, if required, activate “groups workload migration.”

choose the options

Step 3. Enter the source and destination Office 365 admin credentials such as Admin Email and Application ID to log in. Then click the validate button to validate the appropriate permission validation and click next to move Teams from one Tenant to another.

insert the required credentials

Step 4. Add and validate the appropriate permission for O365 User IDs, Teams, and Groups using the Fetch Users, Import Users, or Download Template options.

select from the mapping options

Step 5. To verify Teams, you must first create the destination Teams. Then navigate to the permissions validation to ensure a successful transition(how to move files from one Teams channel to another).

make the destination Teams

Step 6. After successfully validating the Teams, click the Start Migration option.

click Start to move Teams from one tenant to another

Step 7. Once the migration is complete click on the Mark Teams Complete option.

Step 8. Now, go to the Groups Tab and add groups using the Fetch Groups or Import Groups options.

Step 9. Enter the destination group and then click on the Validate button and Start Migration to move Teams from one tenant to another.

press the Start migration button

Final Verdict

Despite Microsoft’s incredible features and support for the Office 365 business productivity suite, users still encounter a variety of technical issues when transferring data from one tenant to another.

Users can quickly & securely proceed with the task i.e. how to move files from one Teams channel to another by following this step-by-step, informative guide. Even a naive user with no prior technical skills can use this tool to complete the procedure without losing any data.

Related: How to Perform Office 365 Tenant to Tenant Migration?

Frequently Asked Common Queries

  • Can I move multiple files at once between Teams channels?

Yes, one can move multiple files simultaneously between Teams channels by acquiring the specified solution and following the abovementioned steps.

  • What happens to the file permissions when I move a file between channels?

The file permissions remain the same when you move a file between Teams channels. 

  • Will moving a file between channels affect its version history?

No, moving a file between channels does not affect its version history. The software maintains the version history of the Teams data remains intact during the transition.

  • How to move files from one Teams channel to another if I’m not the owner of those files?

As long as you have the required Admin credentials for both source and destination, you can move the file even if you’re not the owner.

  • Are there any limitations on the size or type of files I can move between channels?

No, there are no limitations on the size of the files to be migrated with this tool.

  • Is there a way to track or see a log of file movements between channels?

Yes, the solution provides functionality to keep track of file movements by monitoring the channels and files involved. After completing the transition, this utility provides a detailed report about the procedure. 


By Ashwani Tiwari

I am an Expert Technical Analyst, specialized in assisting users with complex technological challenges. Through my blogs and articles, I offer expert guidance to help tackle these technical issues effectively. My true passion lies in providing valuable insights and simplifying complicated technicalities, enhancing user understanding and confidence.