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How to Export Lotus Notes Documents to PDF in a Trouble-free Way?

Published By Ashwani Tiwari
Tej Pratap Shukla
Approved By Tej Pratap Shukla
Published On August 28th, 2018

Lotus Notes is the proficient email client that let users to communicate or share information with others. It uses NSF file format to store mailbox data like emails, contacts, calendars, etc. But, when it comes to access documents stored in NSF, it cannot be opened or read without Lotus Notes. In such situations, it becomes difficult for a user to access Lotus Notes data. To overcome such situations, PDF comes into account, it stores documents in a secure way. Therefore, to have the better accessibility of mailbox data, users are searching for how to export Lotus Notes documents to PDF easily. PDF files become the standard format and legally accepted also. Moreover, PDF is a portable document format and can be used on any platform and anywhere without any restriction. Apart from all this, Adobe Acrobat Reader allows users to save data using password protection also. Due to multiple advantages offered by PDF used demand to migrate IBM Notes database to PDF, some of them are given below.

Why Do Users Want to Convert Lotus Notes Email to PDF Format?

There can be any possible situation that let users export lotus notes message to PDF file format. For example, a user is switching from an organization using IBM Notes and he or she wants to have some documents for the future use also. At that point in time, there is a need to export Lotus Notes documents to PDF. Apart from this, Lotus Notes has some disadvantages also that forces users to convert emails from IBM Notes to PDF format. However, major ones of them are discussed below:

1- In order to save Lotus Notes documents on the local machine or at some other location.

2- One cannot access Lotus Notes files on any other platform without changing its format.

3- IBM Notes is really expensive and cannot be affordable by some small-scale organizations.

4- Lotus Notes is not much user-friendly when compared with many other emails clients.

After considering all such points in mind, it is clear that lotus notes export email to PDF is the need of users.

How to Export Lotus Notes Documents to PDF Manually?

In order to save lotus notes document as PDF, a user can take help of PDFMaker feature offered by Adobe Acrobat. To do the same, follow the steps mentioned below:

1. First of all, install Adobe Acrobat application on the local machine
2. After that, you have to use PDFMaker to convert Lotus Notes email to PDF file
3. As you done with Acrobat installation, PDFMaker appears in Lotus Notes automatically. You can easily move the Lotus Notes file into it
4. After that, open Lotus Notes and choose the files that you want to save in PDF format. You are allowed to choose multiple files also
5. Then, simply move to Action tab and choose Convert Selected Messages to Adobe PDF option
6. Now, its time to choose the location for the exported file
7. If you want to create a particular folder then, simply click on the Save button to continue. The process of lotus notes convert email to PDF will be started.
8. As the process completed successfully, you will view the list of messages and each message displayed on a separate page.

This way a user can export Lotus Notes documents to PDF format in an efficient manner. But, there is one major disadvantage of using this method. Adobe Acrobat is not a free application, a user needs to purchase it first.

A Professional Way to Convert or Save Lotus Notes Email as PDF

As discussed above, the manual solution has some drawbacks or limitations. Therefore, a user is advised to take help of a third-party tool named as Lotus Notes Email to PDF Converter software. It is a simple and reliable application to convert Lotus Notes messages to PDF file format. The software has some advanced features that let users to batch convert NSF file to PDF format easily. The application saves emails with all attachments in PDF format without any hassle. In addition, it keeps all metadata like to, cc, bcc, sent items, etc., intact as original even after the conversion process. Moreover, a user can run this application on any version of Microsoft Windows OS.


To export Lotus Notes documents to PDF is not so easy. A user can take help of both manuals as well as an automated solution to convert lotus notes message to PDF format. However, its common problem faced by the IBM Notes users facing problem whenever they try to migrate Lotus Notes email to PDF file format. Thus, to make this task easy for the users, the above blog discussed the best solution i.e. Lotus Notes to PDF Converter software for conversion.