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PCVITA software to convert Lotus Notes NSF emails to PDF with attachments
NSF to PDF Converter
PCVITA NSF to PDF Converter exports Lotus Notes emails, contacts, calendars and tasks from NSF files to PDF with attachments. NSF to PDF software adds single files, folders or Domino server mailboxes and filters mail by date. Page layout, attachment and Bates number settings shape every PDF. Free demo converts 25 files per folder and the full edition costs $69.
- Input
- NSF files, folders and Domino mailboxes
- Output
- PDF files with attachments
- Converts
- Mail, calendars, contacts and tasks
- PDF settings
- Layout, attachments and Bates numbering
Date filter, naming rules and folder hierarchy come with every job. See all features. Need EML, MSG or MBOX instead? Open the NSF Converter. Moving Notes mail into Outlook? Try the NSF to PST Converter.
How NSF to PDF Conversion Works for Lotus Notes Mail
NSF files go in on the left. PDF files with attachments come out on the right, filtered and named your way.
Lotus Notes NSF Files
Notes client on the same PC
- Single NSF files and names.nsf
- Folders with many NSF files
- Mailboxes on a Domino server
PCVITA NSF to PDF Converter
Works on your Windows machine
- Category and date filter
- Page layout, attachments and Bates tabs
- Folder hierarchy kept
PDF Files for Archive or Print
Opens in any PDF reader
- Attachments saved, appended or pinned
- Bates numbers on the pages
- File names from your naming rule
- 1AddLoad NSF files, a folder or a Domino mailbox.
- 2SetSelect PDF, the data types, a date range and the PDF settings.
- 3ExportBrowse to a folder and click Export.
Convert Lotus Notes Emails to PDF in 6 Steps
Six screens take you from the Start menu to finished PDF files. Click a step to view its screen or open the full walkthrough in the Software Guide.
Step 1. Install and Open the Converter
Install PCVITA NSF to PDF Converter on Windows and open it from the Start Menu. Launch it with Run as Administrator on Windows 10, 8 or 7.
Step 2. Add NSF Files or a Folder
Choose Select NSF File(s), then click Add Files or Add Folder. Type the password in Provide Lotus Notes Password when the NSF file is protected.
Step 3. Select PDF as the Export Format
Select PDF in the Select Export Format list. EML, MSG, MBOX, vCard, ICS, HTML, CSV and TXT sit in the same list when you need another format.
Step 4. Choose Data Types and a Date Range
Tick Mail first, then add Calendars, Contacts or Tasks. Switch on the Date Filter to convert one period only.
Step 5. Style the PDF and Number the Pages
Use Page Layout for margin, layout, header and footer. Use Attachments and Bates Number for the attachment and numbering options, then choose a Naming Convention for the file names.
Step 6. Browse a Folder and Export
Open the Advance Conversion Options if you need them, Browse for the destination folder and click Export. Click OK when the conversion ends and open the PDF files from the destination.
Free demo, no licence needed to convert the first 25 files in a folder.
Lotus Notes to PDF Converter Features
What PCVITA does with your NSF files on the way to PDF, grouped by task.
Adds NSF Files, Folders and Domino Mailboxes
Load one file, many files or a server mailbox before you touch any setting.
Select File or Folder
Add one NSF file at a time or point to a folder and let PCVITA search the subfolders for NSF files.
Select Domino Server
Type the server IP address and your Lotus Notes password to fetch NSF files from the Domino mail server.
names.nsf Support
Load names.nsf next to your mail files to bring address book contacts into the job.
Password Protected NSF Files
Enter the password for a protected file, with a User ID file that is NSL disabled.
Handles Attachments and PDF Page Layout
Advance settings decide how every PDF looks and where the attachments land.
Page Layout Tab
Set the page margin, the page layout and the page header and footer of the PDF files.
Save Attachments in the Original Folder
Keep Lotus Notes attachments as separate files in their original folder.
Append Attachments as PDF
Convert email attachments into PDF and add them at the end of the email.
Attachment as Pin
Add an attachment inside the PDF as a Pin.
Adds Bates Numbers and Naming Rules
Number the pages and name the files before the first export.
Start Number and Digits
Choose the start number and the number of digits for the Bates number on the pages.
Increment by Value
Set the increment between one Bates number and the next.
More Bates Options
The Bates Number tab holds further numbering settings in one place.
Naming Convention
Select a naming option for the PDF file names so you find an email without opening it.
Selects Mail by Date and Keeps Folders
Convert the part of the NSF file you need and keep the Notes folder tree.
Four Item Types per Job
Select Mail, Calendars, Contacts or Tasks. Contacts go through a duplicate filter that skips repeated entries.
Date Filter
Tick the date filter, choose the dates and only those NSF items go to PDF.
Maintain Folder Hierarchy
Advance Conversion Options keep the Notes folder structure in the destination.
HTML Formatting, Header and Doclink
Further Advance options preserve HTML formatting, the Internet header, All Documents and Doclink.
See these settings on your own NSF file. Free demo converts the first 25 files in a folder. EML, MSG, MBOX, vCard, ICS, HTML, CSV and TXT sit in the same export list.
Why Lotus Notes PDF Export Needs More Than Save as PDF
Three points from the HCL Notes help page on PDF export, followed by the PCVITA response.
- 1
Notes Exports From an Open Email or Document
HCL help starts the export at the email or document you want, then File, Export, Save as Type, PDF. PCVITA loads every NSF file and folder you add in one job.
- 2
Windows Needs a PDF Printer
HCL says Windows machines require a PDF printer to support PDF exports. PCVITA lists Lotus Notes and Microsoft .NET Framework as prerequisites and names no PDF printer.
- 3
Email Threads Expand in the PDF
HCL says email threads expand automatically when exported as PDFs. PCVITA lets you filter by date and select folders, so you choose what reaches the PDF.
Prepare Lotus Notes and Your NSF Files Before Conversion
Seven checks before the first job. Mark them off, then open the converter.
- Install and configure the Notes client at version 9.0.1 or earlier. PCVITA reads NSF files through it.
- Collect your NSF files and names.nsf in a single folder.
- Find the password and the User ID file of any protected NSF file. Disable NSL in the User ID file.
- Replicate an encrypted NSF file without encryption and convert the copy, because encrypted NSF files are not supported.
- Compact the NSF file on the Domino server before you add it, if DOAS is on.
- Check your PC for Microsoft .NET Framework 4.6.1 or above, 150 MB free disk space (5 GB recommended for exporting) and 4 GB RAM. Keep an internet connection for licence activation.
- Test the free demo first. Download the NSF to PDF Converter demo and open it with Run as Administrator.
PC needs sit in the Specifications table below and the HCL facts link from Sources.
NSF to PDF Converter Price and Free Demo
Check the PDF pages in the free demo first. Buy the licence when they look right. Both editions share every setting and differ only in file count.
Demo Edition
Free
Check your PDF output on a small batch
- Convert limit25 files per folder
- FeaturesAll
- LicenceNot needed
Version 5.4, 52.3 MB, Windows
Full Edition
$69 one licence
Convert every NSF file you load to PDF
- Convert limitNone
- FeaturesAll
- DeliveryEmail after payment
30 Days Money Back*, Safe & Secure checkout
Included in both editions Same settings, different file count
- Add NSF Files and Folders
- Search NSF Files in Subfolders
- Mail, Contacts, Calendars and Tasks
- names.nsf Support
- Folder Structure Kept
- Naming Conventions for PDF Files
- Date Filter
- Three PDF Settings Tabs
NSF to PDF Converter Specifications
Version, system needs and PDF options in one place.
| Version | 5.4 |
|---|---|
| File size | 52.3 MB |
| Windows versions | Windows 10, 8 and 7 (32 and 64 bit), Windows Server 2016, 2012 R2 and 2008 |
| Prerequisites | Lotus Notes 9.0.1 or below, Microsoft .NET Framework 4.6.1 or above |
| Hardware | Intel Core 2 Duo E4600 at 2.40 GHz, 4 GB RAM recommended, 150 MB free disk space (5 GB recommended for exporting) |
| Free demo limit | First 25 files per folder |
| Delivery | Email with the download link and activation key after payment |
| Input | NSF files, folders with NSF files, names.nsf and Domino server mailboxes |
|---|---|
| Items converted | Mail plus tasks, contacts and calendars |
| PDF settings | Page Layout (margin, layout, header and footer), Attachments and Bates Number |
| Attachment options | Original folder, PDF appended to the email or Pin |
| Filters and naming | Date Filter, Naming Convention and Include Folder for Conversion |
| Advance options | HTML Formatting, Internet Header, Maintain Folder Hierarchy, All Documents and Doclink |
| Other formats | EML, MSG, MBOX, vCard, ICS, HTML, CSV and TXT from the same export list |
NSF to PDF Converter vs Lotus Notes Save as PDF
What HCL documents for PDF export in the Notes client next to what PCVITA adds for NSF files.
| Point | Notes Save as PDF | PCVITA Tool |
|---|---|---|
| What it exports | The email or document you open in the client | Mail, calendars, contacts and tasks from NSF files |
| Steps | File, Export, Save as Type, PDF | Add NSF files, select PDF, click Export |
| Many files | The page describes one email or document | Add Files, Add Folder and Domino server mailboxes |
| PDF printer | Windows machines require a PDF printer | No PDF printer in the listed prerequisites |
| Email threads | Threads expand automatically in the PDF | Date filter and folder choice decide the content |
| Attachments | The page says nothing about attachments | Original folder, appended PDF or Pin |
| Bates numbers | Not covered on the page | Start number, digits and increment |
| Notes version | The page is the HCL Notes 11 help | Lotus Notes 9.0.1 and below |
| Price | Part of the Notes client | Free demo, full edition $69 |
Notes export facts come from Export to PDF (HCL Notes help). PCVITA entries come from the Features and Specifications sections above.
What Limits Your NSF to PDF Results
- Free demo stops after 25 files in a folder. Full edition removes that cap.
- Notes data opens through the client, so install and configure the Notes client first.
- Encrypted NSF files are not supported, so make a copy without encryption first.
- Protected NSF files need an NSL disabled User ID file.
- Domino files with DOAS on need compaction on the server before you add them.
Open the Software Guide for every screen. Try the free demo on your own files before you pay.
Sources for Notes PDF Export Facts HCL page behind the points on this page
- HCL SoftwareExport to PDF in HCL Notes help
NSF to PDF Converter FAQs
Answers about attachments, Bates numbers, price and Lotus Notes support, grouped by topic.
PDF Output and Settings Settings that shape the PDF files
How do I convert NSF to PDF with attachments?
Six steps convert NSF emails to PDF.
- Step 1. Install PCVITA and launch it as administrator.
- Step 2. Load your NSF files, a folder or a Domino mailbox.
- Step 3. Select PDF in the export list.
- Step 4. Tick the item types and set the Date Filter.
- Step 5. Open the Page Layout, Attachments and Bates Number tabs.
- Step 6. Browse to a destination folder and click Export.
Can I convert many NSF files to PDF at once?
Yes. Add Files loads several NSF files and Add Folder loads every NSF file in a folder in one job. PCVITA searches the subfolders for NSF files too. Need to join files first? Open the NSF Merger.
What happens to attachments in the PDF?
You choose from three options. Attachments tab saves Lotus Notes attachments in their original folder. Another option converts them to PDF and appends them at the end of the email. Pin, the third option, adds an attachment inside the PDF.
Can I add Bates numbers to the PDF files?
Yes. Bates Number tab sets the start number, the number of digits and the increment. Further options sit in the same tab.
Can I convert only some Lotus Notes emails to PDF?
Yes. Tick the Date Filter, choose the dates and PCVITA converts only the NSF items from that period. Select the data types and use Include Folder for Conversion to narrow the job further.
Can I convert Lotus Notes contacts, calendars and tasks to PDF?
Yes. Tick Contacts, Calendars or Tasks next to Mail in the category screen. Duplicate filtering applies to contacts only, so repeated entries stay out of the PDF.
Does the converter keep my Notes folder structure?
Yes. Select Maintain Folder Hierarchy in the Advance Conversion Options and the destination mirrors your NSF folders. Choose a Naming Convention to set the PDF file names.
Demo and Licence Demo cap, price and activation
What does the free demo of the NSF to PDF Converter do?
Everything except a full export. Demo edition loads NSF files and applies filters and PDF settings. It converts 25 files from every folder to PDF.
How much does the full edition cost?
$69. Full edition removes the 25 file limit and comes with a 30 day money back guarantee. Your activation key arrives by email after payment.
Does the converter need an internet connection?
Yes, for the licence. PCVITA needs an internet connection to activate the full edition and check the licence. Conversion itself reads your local NSF files.
Lotus Notes and Windows Client versions, Windows and protected files
Do I need Lotus Notes installed to convert NSF to PDF?
Yes. PCVITA reads NSF files through the Notes client, so install and configure the client on your PC first.
Which Lotus Notes versions does the converter support?
Lotus Notes 9.0.1 and every version below it. Install the client on the same machine as PCVITA and launch the converter as administrator.
Which Windows versions can host the NSF to PDF Converter?
Windows 10, 8 and 7 in 32 and 64 bit, plus Windows Server 2016, 2012 R2 and 2008. Your PC needs Microsoft .NET Framework 4.6.1 or above and 4 GB RAM is recommended.
Can the converter open a password protected NSF file?
Yes. Type the password in the Provide Lotus Notes Password box and use a User ID file that is NSL disabled. Encrypted NSF files are not supported, so replicate the file without encryption first.
Can I add NSF files straight from a Domino server?
Yes. Choose the Domino server option, enter the server IP address and your password. PCVITA then fetches the mailbox. Compact the NSF file on the server first when DOAS is enabled.
Question not answered here? Ask on Live Chat or write to us from the Contact Us page.
NSF to PDF Converter Reviews
Ratings collected on pcvita.com and what customers wrote after their NSF to PDF jobs.
I used IBM Notes to PDF Converter for exporting some of my IBM Notes NSF files to PDF format. So, I can easily print that. Honestly speaking, this is the best tool and a safe way to export NSF to PDF.
We were looking for some reliable utility that can easily convert lotus notes email to PDF file format. Then, someone suggested me to use Lotus Notes Domino to PDF migration tool. I must say it is the perfect solution to export multiple NSF files to PDF format.
GearDownload: 100% clean badge, no spyware, adware or viruses found in PCVITA software.
DownloadAtoZ: 5 star award badge for PCVITA software. See every badge on the PCVITA awards page.
Key Takeaways on Converting NSF to PDF
The short version of this page.
- Input: NSF files, folders, names.nsf and Domino server mailboxes open in one job.
- Items: all four item types convert to PDF with a date filter.
- PDF settings: three tabs and three attachment options shape every file.
- Needs: the Notes client and Windows 10, 8 or 7.
- Demo and price: the free demo stops at 25 files and the full edition costs $69.
Convert Your Lotus Notes Emails to PDF With the Free Demo
Download the free demo, add your NSF files and check the PDF pages before you buy the full edition.
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