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Export Office 365 Calendar to Outlook PST in Simple Steps

Aisha Winget | Modified: 2020-06-20T13:10:59+00:00

The following write-up elucidates the step by step procedure to export Office 365 calendar to PST file. The complete guide is basically divided into several segments so as to make the task easier. Users can achieve the task by avoiding any loss of data. In the end, the article will bring up an expert solution i.e Microsoft Office 365 eDiscovery Export tool to export calendar from Office 365 to PST.

“We have Office 365 E1 License for all of our users. I also know the In-Place hold is the premium feature which requires an Exchange Online setup to enable it for each of the user mailboxes. Is there a possibility to export Office 365 calendar to PST format without using Outlook? If we can do it manually or not? Thanks!”

Export Office 365 Calendar to PST Manually

In this section, we will discuss manual and an automated solution for migrating calendar from Office 365 to PST. The manual technique is very complex and lengthy. So it is recommended to transfer the data very carefully to avoid any loss of calendar data.

Step 1: Set-up Office 365 Account in Outlook

  • Launch MS Outlook & then Open Add Account tab.
  • Enter the credentials of the Office 365 account.
  • Wait till your Office 365 account gets properly configured in Outlook.
  • After that, Enter Office 365 password on the screen prompt.
  • Click OK button.
  • An account setup Wizard will be shown, in that hit ok button.
  • The Outlook will start retrieving the mailbox from Office 365 configured account.

Note: The data regain technique may take a long process but it all depends on the amount of O365 data.

After following the above-mentioned steps, your Office 365 account will get successfully configured in Microsoft Outlook.

Step 2: Export Calendar from Office 365 to PST

  • On the Outlook Toolbar, click on File tab option.
  • Now, select Open & then export >> Import / Export option.
  • From the following menu list, Click on Export to a file followed by Next option.
  • Choose Outlook Data .pst file >> Next.
  • Now, select Office 365 account >> Click Calendar >> And then Next option.
  • Click on the Browse button to select the location where a user wants to save the PST file.
  • Then, click on Finish.

Expert Solution for Exporting Office 365 Calendar to Outlook PST Easily

In the above section, we have discussed manual techniques, which has limitations like they are risky to perform & are very lengthy. Therefore, we recommend users a third-party tool like Office 365 export software. This utility will help users to easily export the Office 365 calendar to Outlook PST file format.

Explore its best features:

  1. Export O365 mailboxes to PST / EML / MSG file format.
  2. Transfer emails, contacts, task, calendars, etc.
  3. Provides a feature for “Login for Admin” for several Office 365 accounts.
  4. Allows to Move Office 365 Archive mailboxes or In-Place Archive Emails.
  5. Supports to regain limited & precise data within the following Date range.
  6. Provides support to the latest versions of MS Windows including Windows 10.

The user can try the demo version of the software before purchasing it. Follow the stepwise guide to easily export Office 365 calendar to PST in detail.

  • Launch & Run the software. Click the “Login” button.
  • Login

  • On the mentioned screen check the “Is admin” checkbox.
  • Is Admin

  • Now, provide the credentials & click on “Sign in” button
  • Sign in

  • After the above steps, all the user ID’s under the admin will get displayed.
  • Next

  • Now, select the necessary user ID & then click on the “Next” button.
  • Select the radio button “PST” from the labeled text
  • PST

  • The user can also select “Split option for Outlook file to choose the size of split PST file
  • Split

  • Select the categories from the Advanced filter option. The user can also hit on “date filter” & then click on “Set” button.
  • Date Filter

  • Likewise, the user can select the “calendar” option along with “date filter” & then click on “Set” button.
  • Calendar

  • After applying filters, click on the “Browse” button to select the destination location.
  • Browse

  • After clicking on the start button the Export Process will begin.
  • Start

  • The software will let users save the report by clicking on “Save report” option
  • Save Report

  • The user can traverse the final location by navigating to the destination.
  • Destination


The users who search for the best solutions to export Office 365 calendar to PST, will have no more doubts after reading this write-up. In the following blog post, all the possible solutions are discussed that can be easily performed to access calendars in Outlook PST file format. The Manual ways are also discussed which possesses high chances of data loss. Therefore, we suggest user to use an automated solution to extract Office 365 calendars into PST in few clicks. Users can now opt any of the technique as per their requirement & time.