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Export Office 365 Contacts to Outlook Quickly Step by Step

Prabhjot Kaur | Modified: 2021-09-25T10:07:57+00:00
Export Office 365 Contacts to Outlook

Data is crucial for an organization especially contacts. With the help of Office 365, users can access their contacts from anywhere and at any time. However, it is a famous web-based email client that provides various additional features such as file sharing, working with mobile phones, cloud services, etc. Despite having lots of features, people still want to export Office 365 contacts to Outlook. Because MS Outlook can store the address book on the local machine as a backup. Hence, people are looking for a solution to export contacts from Office 365 to Outlook PST file format. So, we are going to explain here the best technique for this conversion.

How to Export Contacts from Office 365 to Outlook PST File?

In order to transfer Office 365 address book to Outlook, you can use the inbuilt feature of Microsoft i.e. eDiscovery PST Export tool. But, manually it is hard to perform due to its very long and complex procedure. Thus, you should try to use an effortless solution like Office 365 Export tool for conversion. This proficient tool can easily export Office 365 contacts to Outlook. However, it is designed for the safe and secure migration of contacts. It does not require any strong technical skills to perform the conversion. Moreover, this software overcomes all the limitations and compatible to work with all latest versions of Windows.

Steps to Export Office 365 Contacts to Outlook PST File

The Office 365 Export tool allows you to perform the migration of contacts either using an admin account or without using the admin account. Here, we will discuss both procedures one by one:

With the Help of Admin Account

1. First of all, download, install and open the Office 365 Export tool, then click on the Login button.
2. After that, check the Is Admin option and enter all the valid credentials for an admin account. Then, click on Sign in button.
3. Now, you can see all the user id’s under the Admin Id. Now, choose the id that you need and hit on the Next button.
4. Then, choose the Microsoft Outlook (PST) from the list to Export Office 365 Contacts to Outlook.
5. Next, click on the checkbox next to Split options for Outlook data file & select the size after dividing the PST file.
6. In this step, go to the Categories & select Contacts checkbox to add the contacts in the export process.
7. Now, hit on Browse button to select the destination location and click on the Start button.
8. After that, the migration process will start now.
9. When this is migrated successfully, then click on the Save Report button.
10. Then, the migration report will be saved successfully.
11. Finally, your Office 365 contacts are successfully migrated into Outlook and you can access the report by navigating to the file location.

Without Using the Admin Account

1. At first, download, install and launch the Office 365 Export application, then click on the Login button.

Office 365 Login

2. Then, provide the valid credentials for the Office 365 user account and hit on the sign in button.

Office 365 Credentials

3. Now, you can see the folder hierarchy for the particular id that has been added to the tool and then hit on the Next button.
4. Then, choose the Select Email Format option and click on the radio button next to the Microsoft Outlook (PST).

Select PST format

5. In the next step, you can also select the checkbox next to split options for Outlook data file.
6. Further, hit on the checkbox next to Contacts option to format. export Office 365 contacts to PST.

select Contacts option to format

7. Now, click on the Browse button to select the destination location and click on the Start button.
8. After that, the migration process will start now.
9. When this is migrated successfully, then hit on the Save Report button.
10. Then, the migration report will be saved successfully.
11. At last, the Office 365 contacts are successfully migrated into Outlook & you can access the report by navigating to the file location.

Conclusion

Here we have discussed the procedure to export Office 365 contacts to Outlook. However, it is known that contacts play an important role in any business or personal use. So, Office 365 users need to transfer their address book in Outlook. For this, we have discussed here a step by step method to export address book from Outlook 2016, 2013, 2010 and 2007 to Office 365.