How to Transfer Data from Lotus Notes to Google Apps

Before Getting Started with NSF Database Migration to Lotus Notes Ensure that you have Lotus Notes 6.5, 7.0, 7.5, 8.0, 8.5, 9.0 installed on your machine and should not be connected with Domino Server during migration

step 1

Go to Start menu » Programs » Lotus Notes to Google Apps Migrator » Lotus Notes to Google Apps Migrator.

step 2

Select NSF File(s)

On choosing ‘Select NSF File(s)’ radio button, you get the following options to load NSF file(s)
Add File(s): Click on Add File(s) to add single or multiple NSF file(s); individually or collectively
Add Folder: Click on Add Folder to select a folder of NSF files collectively
Remove: Click on Remove to deselect the selected NSF files.

step 3

Select Domino User(s)

Selecting this option enables you connect with the Domino server and select users via administrative login.

step 4

Add File

Click on Add File(s) button to add NSF file(s).

step 5

Browse NSF File(s)

Browse and select the desired file(s) and click on Open.

step 6

Click on Next button to continue.

step 7

Select Single User Export to export NSF file to a single Google account (Gmail)
Select Domain User Export to export NSF file to a Google Apps Domain based account.

step 8

Add the desired Google User ID and click on Authenticate to begin with the account verification process and Allow access.

NOTE: Make sure that the respective Google account is, logged in on the web browser for authentication purpose.

step 9

Select Catagories

Select the Categories that you wish to Migrate data from. Select Apply Filter(s) to filter data of the respective category.
Click on Set… to define the date range.

step 10

Select the Include Date checkbox to enable the date selection. Select the From and To date range.

NOTE: The filter is only application on Received Date.

step 11

You can remove the duplicate contacts by selecting the option: "Exclude Duplicate Contacts" & click on "Set" button to specify criteria for detecting duplicates.

step 12

Select the checkbox to choose criteria defining duplicate contacts for removal based on First Name, Mail Address, Mobile Number, etc.

step 13

Select the Calendar Date filter & click on "Set" button to define the date range.

step 14

With the Calendar date filter option, you can migrate calendars of a particular interval.

step 15

Select the Apply Advance Options checkbox and click on Settings to apply Advance Settings:

step 16

On the Options tab of Advanced Settings window apply the following settings:
HTML Formatting - The option enables maintaining the HTML formatting of emails during migration.
Internet Header – The option maintains sent or received email header.
Remove Encryption - The option enables removal of message level encryption.
All Documents – Allows All Document view mail items to be migrated.
Doclink – Allows maintenance of Doclink of mails.

step 17

To migrate the canonical name defined in Lotus Notes into SMTP format, select the required naming convention.

step 18

Enter the domain name for the SMTP translation with respect to the canonical name.

step 19

You can also map the Lotus Notes default folder names with names of your choice.

step 20

Click Save once done and click on Apply to save all the Advance settings made.

step 21

Click on Export button to start the Migration process.

step 22

Tool provides live status of the migration in percentage ratio: Mail Counts, Contacts Counts, Time Duration, etc.