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How to Convert Excel Contacts to CSV? Best Solutions!

Published By Ashwani Tiwari
Tej Pratap Shukla
Approved By Tej Pratap Shukla
Published On April 12th, 2024
Reading Time 8 Minutes Reading

Excel is one of the most used programs that is developed by Microsoft and it comes with the Microsoft Office bundle Now, MS Excel by default saves its file in XLSX file format. But sometimes users want to convert Excel contacts to CSV format.

The above screenshot is the proof of the user query and this is not the single one during our research of this blog we have found there are many user queries regarding this issue on the various forums. Now, if you are one of them who save their contacts to Excel and want to convert them to the CSV file then you are in the right place, here in this blog we are going to discuss the methods that will help you complete the task of convert Excel contacts list to CSV.

Basically, Excel is the spreadsheet program where one can save data in the tabular form which is easy to analyze. Hence many users save the contacts list to Excel files so that they can easily analyze them. But the limitation of Excel files is that you need MS Excel to open the file and if you do not have then it is quite a difficult task to do. On the other hand, CSV which is also known as Comma Separated Value is OS and software independent file format and is widely used among many users.

Now, before going towards the solution part let’s have a look at the part of the reason!

Table of Contents:

  1. Why Users Want to Save Excel File to CSV Format?
  2. Manual Method to Convert Excel Contacts to CSV Format
  3. Drawbacks of the Manual Method
  4. Best Automatic Solution to Convert Multiple Excel Files to CSV
  5. Quick Steps to Save Excel Contacts to CSV Format
  6. Why Use Automated Solution to Convert Excel Contact List to CSV?
  7. Conclusion & FAQs

Why Users Want to Save Excel File to CSV Format?

Here in this section, we are going to discuss some major reasons that are responsible for this conversion.

  • CSV files are a better file format in comparison to an Excel file, as they are accessible through multiple applications and users can import it on different platforms without facing any compatibility issues. 
  • They consist of plain text data with comma-separated values which makes it very simple and easy to understand than an Excel file because they don’t include formatting, macros, etc. which sometimes cause complications while sharing. 
  • CSV file format is common for sharing or interchanging data between different applications or systems and serves as a universal format for transferring data. 
  • A CSV file typically has a smaller file size than an Excel file, especially while dealing with large datasets, making it a more suitable choice for storage purposes in situations where disk space is less. 

Now, we know the reason so let’s move toward the solution part!

Manual Method to Convert Excel Contacts to CSV Format

Yes, you read it right that there is a free method available that helps you convert Excel spreadsheet contacts list to CSV. But to complete this process there is a need for an MS Excel application. Because as we si above that to open Excel file you need software. Now, without further ado let’s jump to the steps:

  1. First Open the MS Excel applicationOpen Excel file
  2. Now, click on the File option and choose the Openclick on file
  3. After this Browse the Excel file that you want to openbrowse Excel file
  4. Once the Excel contacts file is open again click on the File option
  5. After this choose the Save As optionsave as options
  6. Select the destination location to save the file also choose Comma Separated Value (CSV) option from Save File as Typechoose Comma Separated Value

Once the file saving process is over go to the destination location to view files.

Drawbacks of the Manual Method

Well, the above process is a nice approach of convert Excel contacts to CSV but as we said that it is only feasible when you have MS Excel installed on your system. Also, the above process is a one-by-one process so in the case of multiple file conversion, this method is quite time-winded.

Now, the question is that what is the right way to achieve this result? Well to know the answer keep reading the blog because you are so close to knowing the right approach to complete the task.

Best Automatic Solution to Convert Multiple Excel Files to CSV 

As we said you are so close to knowing the answer to the question so here in this section we are going to introduce the tool that will convert Excel contacts to CSV. Try Excel Converter Tool, it is one the best tool and is suggested by many professionals.

This tool is capable to save any number of Excel files into various file formats such as PST, PDF, HTML, and TXT. Along with this the tool also converts excel contacts to VCF(vCard) and you using this feature users can easily import contacts from Excel to Android phones. The above amazing tool was also developed for Mac users. So if you are seeking a way to convert the Mac Excel contacts list to CSV, then you can try this tool.

Also Learn: Import Contacts from Excel to Google Contacts

Quick Steps to Save Excel File to CSV Format

  1. First, Download and Install the software on your machine
  2. Once the installation is over open the took and click on the Browse button to add the PST fileOpen Excel file
  3. After adding the file you will be able to view all the contact that is saved in an Excel spreadsheetview all the contact
  4. Now, choose the CSV option from the Export Option to convert Excel contacts to CSVchoose the CSV
  5. Choose the Standard CSV option under Apply Setting optionChoose the Standard CSV
  6. Select the Destination location to save the resultant fileSelect the Destination location
  7. After this Map the Fields manually or click on the Auto Map optionMap the Fields
  8. At last, after settings click on the Export button to complete the conversion.Click on Export button

Why Use Automated Solution to Convert Excel Contacts to CSV?

The above discussed automated solution has a lot of advanced and user friendly features that make it an ideal solution to save Excel file to CSV, we have discussed some of them in the below mentioned points. 

  • The tool can export XLS, XLSX, XLSM, etc. files into multiple file formats like PST, PDF, HTML, vCard, CSV, TXT, etc., and allows users to map the entire Excel contact fields with the resultant file. 
  • It has both Auto-Map and Manual Mapping option that allows users to map all the Excel file columns and match the Excel contacts field respectively. 
  • The tool provides users with an Add File(s) option in order to add single as well as multiple Excel contact files and can convert an unlimited number of Excel files into selected formats simultaneously. 
  • Users can export their Excel contacts with or without column mapping and also have the option to include or exclude the desired Excel file columns. 
  • After the conversion of Excel files users can also import it into various email clients as well as devices on both Mac and Windows devices or systems. 


Well, it is time to wrap up the write-up because we have discussed all the methods that will help you to convert Excel contacts to CSV. Here you will find both free as well as an automated method to complete the same. However, the manual methods pose many challenges to users to safely convert multiple Excel files to CSV, hence the best solution for users will be to use the software recommended by professionals discussed above in the article.

Frequently Asked Questions

Q.1 Is there a chance that I will lose data while converting from Excel to CSV?

Ans. While converting the Excel file to CSV format, it typically preserves the data in each cell of the Excel file, however, it removes any existing formatting or formulas, therefore, ensuring that your contacts are organized in a single sheet without complex formatting. 

Q.2 How can I convert Excel contacts to CSV file format?

Ans. You can convert your Excel contacts file into CSV format individually, by opening each and every file containing the contacts and then from the “File” menu, choosing “CSV” as file format, and then clicking on “Save”.

Q.3 Can I convert multiple Excel files into CSV format at once?

Ans. Yes, you can easily save Excel file to CSV format by using the above discussed automated solution recommended by professionals on both Windows and Mac OS.