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Convert Excel File to WhatsApp Contact List & Add All Contacts

Published By Mohit Jha
Tej Pratap Shukla
Approved By Tej Pratap Shukla
Published On February 29th, 2024
Reading Time 6 Minutes Reading

Are you searching for how to convert Excel contacts to WhatsApp? If so, then, stop your search. In this blog, we have come up with a simple and reliable approach to convert Excel file to WhatsApp contact list.

As we all know, WhatsApp is a popular messaging service for billions of people around the world. It is used for sending text, videos, gifs, photos, files, and even for making daily calls using a smartphone. Furthermore, it works seamlessly on various mobile and desktop operating systems such as Android, iOS, Windows, Mac, and more.

Even with such a robust feature set, it still can’t add contacts that are in the form of an Excel sheet. Moreover, due to the excessive use of Excel files in a professional environment, especially to store and share client data, this seems to be a major lapse in functionality on the part of WhatsApp.

However, don’t worry; even if WhatsApp lacks any such ability, we are here to help you out. Read this article, and by the end, you will have all that it takes to solve the problem of adding contacts.

Let’s look at a few queries to understand the needs of different users:

  • How to import Excel contacts into WhatsApp?
  • How to add contact from Excel to WhatsApp?
  • Is there any technique to import Excel contacts to WhatsApp?
  • What’s the best way to copy contacts from Excel to WhatsApp?

Table of Contents

Considering these scenarios, we will first start by understanding the need to export Excel to the WhatsApp contact list.

Why You May Need to Convert Excel File to WhatsApp Contact List?

  • It allows users to send text messages, images, documents, user location, audio/video, other files, etc.
  • Yan can send messages for free, all it needs is a good internet connection.
  • This program is easy to use and has an interactive interface.
  • Provides information about your contacts who use the WhatsApp application.
  • You can easily share your location, photo, and status with your friends.
  • It provides end-to-end encryption, making your WhatsApp communications extremely secure.

Automatic Solution to Export Contacts from Excel to Whatsapp

Unfortunately, there is no direct way to add contacts to WhatsApp from Excel. But you can export Excel contacts to vCard files and then import VCF files to WhatsApp. We recommend this to Excel Contacts to VCF Converter Tool. It is an excellent solution for converting Excel files to vCard format with all contacts details.

In addition, the software has many technical features to make the business faster and more efficient. In addition, the utility has a simple interface so that anyone can access it without any technical skills. This application  provides a simple and easy solution to transfer Excel file link to WhatsApp and other platforms. The best thing about this program is that it allows you to preview all the Excel data while converting. It offers multiple mapping filters to easily organize your WhatsApp contacts in the process. You can follow the below flow to understand the process:

Complete Guide to Convert Excel File to WhatsApp Contact List

This overview is to make you aware of the strategy we are about to move forward with. The main reason why many find this task challenging is the multifaceted nature of the problem. Neither Excel has a WhatsApp-compatible export mechanism, nor can WhatsApp add Excel content directly to its contact list. So to bypass it we will do the following.

    1. Convert Excel Contacts to vCard (.vcf)
    2. Import vCard to WhatsApp

So without further ado let’s start with the first step.

Step 1: Change Excel Contacts into a vCard File Before Importing Them to WhatsApp

  • To import contacts from Excel to WhatsApp first, download and Install Excel Contacts to VCF Converter on your machine

  • After that, you need to Browse the Excel data file

add Excel file

  • Now, a list of matching attributes is shown on the window screen

mapping Options

  • Click on Convert button start the conversion process.

start the process

Step 2:  Move vCard Contacts to WhatsApp

After exporting the Excel contact list to the VCF file, users can import the Excel address book to their smartphone by using the Import option on Android (iOS currently lacks such functionality more on that later). Below are the steps for the same:

  • First of all, click on the Contacts icon on your Android phone.

click on contacts

  • This will display your contact list click on the three vertical dots icon or go to Settings

go to settings

  • From the opened menu list, select the Import option to convert excel to WhatsApp

import button

  • Highlighted .vcf file option from the Import/ export contacts wizard

click on vcf file

  • Go the the location where you have saved the output VCF file and select the contact VCF to import excel contacts to WhatsApp

select file

  • Finished importing vCard .vcf’ notification will prompt in your screen once contacts gets imported in your contact list

process complete

  • After this, you can access all the imported Excel file contacts from your android contact list

open file

With this approach, you can easily convert an Excel file to a WhatsApp contact list. Users who operate an iOS device can check out this guide on how to convert Excel spreadsheets to iPhone contacts for more in-depth guidance.

Wrapping It Up

Despite being a service used worldwide, WhatsApp still lacks the feature to convert Excel file to WhatsApp contact list on its own. So, in the above post, we have explained the best solution to import contacts to WhatsApp from Excel spreadsheet professionally. Furthermore, users can download a free trial version to evaluate how well the software works.

Frequently Asked Questions on How to Convert Excel File to WhatsApp Contact List

Q. Can I directly import contacts from Excel to WhatsApp in bulk?
Ans. Unfortunately, WhatsApp lacks the native feature of bulk contact addition from an Excel sheet. However, this does not mean that it is impossible to import contacts via some other workaround. One of which is using vCard, where the above-mentioned utility is your best assistant.

Q. What happens to my existing contacts when I add new ones via this method?
Ans. If all the contacts that you import are different/new, they will appear as any other with no effect on your previous contacts. However, if there is a contact that is already present, then this task overwrites the existing contact altogether. This is a limitation of WhatsApp itself, so we suggest that you go through your contact list before making any permanent changes.

Q. Does the WhatsApp scanning feature play any role in this mass contact transfer from Excel?
Ans. That depends on what is present in your source data. If the source Excel file has a WhatsApp-acceptable QR code, then you may scan it and add the contact. However, most of the time, this is not the case. Moreover, even when a QR code is available, it does not reduce the manual tasks enough. So one cannot justify its use over the alternative.