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How to Export Gmail Emails to PDF with Attachments? [Solved]

Published By Ashwani Tiwari
Tej Pratap Shukla
Approved By Tej Pratap Shukla
Published On February 29th, 2024
Reading Time 6 Minutes Reading

Summary:- PDF file extension is a versatile yet portable file format to save documents. Moreover, saving the emails as PDF files allows users to have more convenience and security from data tampering. Now, read this article to export Gmail emails to PDF with attachments. Moreover, we will explain the best go-to approaches for saving email messages in PDF file format.

There are several file extensions available for keeping the data safe and secure. Compared to file format, PDF is one of the universally accepted yet portable file formats for archiving emails and their attachments locally.

In addition, converting the Gmail emails in this file extension significantly adds restrictions while preventing the data from any modification. In this write-up, we will explain methods to convert Gmail emails to PDF files.

Reasons for Saving the Gmail Emails as PDF

In the following section, we will highlight the common reason to export Gmail emails to PDF with attachments. Now, let’s delve into them briefly.

  • Emails Archiving:- One of the most prominent reasons to save Gmail as PDF includes archiving the email data. With this, users can easily secure and retrieve the data without any internet connectivity.
  • Wide Compatibility Factor:- The mere advantages of using the PDF file format include being easy to open, view, and access the file. Accessing Gmail emails in PDF files enables users to share the data with different platforms without any risk.
  • Preserve Originality:- Another reason to convert Gmail emails to PDF includes the factor of preserving the text originality. In addition, it allows users to secure the email attributes and text styling from any changes.

Overall, these are the most prominent reasons to save Gmail email as PDF. Besides this, the other benefits of exporting Gmail emails to PDF include applying password protection for files. In addition, users can encrypt the confidential data of emails and attachments while adding the intuitive features of PDF file format.

Manual Approaches to Convert Gmail Emails to PDF Files

Previously, we have addressed the advantages of saving the emails in PDF file extension. In this section, we will highlight the steps and guidance to export Gmail emails to PDF with attachments. Now, follow the below steps for the same:-

  • Use Save as PDF Option
  1. Open your Gmail account and then, open any email.
    click on three dot and then, print
  2. Select the three vertical dots and go to Print from the drop-down list.
    click on save as pdf
  3. In the pop-up window, click on the Save as PDF from the Destination option.
    select Print to save Gmail emails as PDF
  4. Lastly, hit the Save button.
  • Print All Option to Download Gmail emails as PDF
  1. Login to your Gmail and click on email.
  2. After opening the mail, select the Print All icon from the top.
  3. “Destination” and choose Save as PDF.
  4. Now, press the Save button.
  • Save Attachments as PDF
  1. Sign in to Gmail > select emails having the attachments.
  2. Go to the attachments and click on the Download.
  3. Once the downloading is completed, users can open the attachment in PDF file format.

In a nutshell, follow these steps to convert Gmail emails to PDF files. However, implementing these steps for saving one or two emails is quite easy. If you have thousands of emails then, using these solutions you fall into trouble. Now, move ahead to discover more limitations of manual solutions.

Why Manual Methods Aren’t Secure for Exporting Gmail Emails to PDFs?

  • The manual approach holds changes of error due to the repetitive process. In addition, users need to perform the same step to export Gmail emails to PDF with attachments.
  • These free solutions don’t add convenience for users to download the bulk emails with attachments. Unfortunately, users need to save emails and attachments separately in the PDF file format.
  • Lastly, it is a time-consuming task for users which can take hours or even days to convert Gmail emails to PDF files format. Due to these major challenges, implementing these solutions isn’t recommended for any professionals.

Batch Export Gmail Emails to PDF with Attachments

In the earlier section, we have uncovered the manual solution and its unprecedented limitations. Therefore, opt for the expert-favored advanced utility named PCVITA Gmail Backup Sofware; one of the seamless yet intuitive solutions to save Gmail as PDF file. In addition, the optimal features of this tool include a user-centric interface and secure utility for accessing Gmail emails with attachments.

Another feature of this resilient software includes a robust email filter and preserving the originality of the folder. In addition, this tool is compatible with both Mac and Windows machines. Using this tool, users can delete Gmail emails at once without any data loss. Therefore, users can easily download this software to convert Gmail emails to PDF. Now, let’s delve into learning step guidance.

Follow the Steps Guidance of Automated Software

Prerequisite:- Before launching the tool on your system, generate the app password and enable the IMAP protocol.

  1. Download and launch the above tool on your computer.
    enter the login details
  2. Insert the Username & Password > press Login.
    select PDF as export option
  3. Now, choose the export type i.e. PDF.
    select categories
  4. Choose the required data while selecting “Select Categories”.
    choose destination path
  5. Select “Destination Path” and press OK.
    click on the Start button
  6. Lastly, hit the Start button.

Implementing a few steps, users can errorlessly export Gmail emails to PDF with attachments. In addition, it is considered the secure and robust solution to quickly save multiple emails in PDF file format with attachments.

FAQ [You Question, We Answer]

Q1. Can I save Gmail emails as PDF file format using a manual solution?
Yes, you can save Gmail as PDF using the manual approach. For the same, follow these steps; access your Gmail account > open any email > Print All > Save as PDF > Print.

Q2. How do I save attachments as PDFs in Gmail?
Yes, users can export Gmail emails to PDF with attachments. Since using the free solution, users can’t download all attachments at once. Therefore, use the aforementioned software to save attachments. Now, learn the steps:-

  • Launch the tool on your machine.
  • Choose PDF as the export type and then, categories.
  • Now, browse the Destination Path and click on Start.

Q3. How would I proceed if I lost internet access while making the backup?
You can quickly ‘Resume’ the operation and continue to export Gmail messages to PDF format whenever your internet gets connected.

Q4. Does the tool allow the export of emails from multiple Gmail files?
Yes, the tool allows you to export emails from multiple Gmail accounts. There are no such limitations to take backup and export.

Concluding Words

In summary, we have addressed the two ways to export Gmail emails to PDF with attachments. Speaking about the manual one, it brings unfavorable challenges to the users for saving the emails in PDF file format. However, counting on the advanced utility enables users to easily archive and download the Gmail emails as PDF file format.