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Export Gmail Emails to PDF with Bulk Conversion Tips!

Published By Ashwani Tiwari
Tej Pratap Shukla
Approved By Tej Pratap Shukla
Published On March 18th, 2024
Reading Time 5 Minutes Reading

Summary:- PDF file extension is a versatile yet portable file format to save documents. Moreover, saving the emails as PDF files allows users to have more convenience and security from data tampering. In this article we will explore multiple solutions to export Gmail emails to PDF format with all attachments & data attributes. So, lets begin…

Several file extensions are available to keep data safe and secure, and one of the popular ones is the PDF format. This format is a universally accepted and portable file format for locally archiving emails and their attachments. Additionally, converting Gmail emails to this file extension adds significant restrictions while preventing the data from unauthorized modification.

This write-up will explain methods to batch convert Gmail to PDF files with all emails & attachments, Here are the topics that we will discuss throughout the post…

Why Users Want to Batch Convert Gmail to PDF

In the following section, we will highlight the common reason to export Gmail emails to PDF with attachments. Now, let’s delve into them briefly.

  • Emails Archiving:- One of the most prominent reasons to save multiple emails as PDF Gmail includes archiving the email data. With this, users can easily secure and retrieve the data without any internet connectivity.
  • Wide Compatibility Factor:- The mere advantages of using the PDF file format include being easy to open, view, and access the file. Accessing Gmail messages in PDF format enables users to share the data with different platforms without any risk.
  • Preserve Originality:- Another reason to batch convert Gmail to PDF includes the factor of preserving the text originality. In addition, it allows users to secure the email attributes and text styling from any changes.

Overall, these are the most prominent reasons to download Gmail email as PDF. Besides this, it offers other benefits including password protection for files. In addition, users can encrypt the confidential data of emails and attachments while adding the intuitive features of PDF file format.

Manually Save Multiple Emails as PDF Gmail

Previously, we have addressed the reasons to export Gmail emails to PDF format. In this section, we will highlight the steps and guidance to batch convert Gmail to PDF. So, follow the steps mentioned below:

Use the Save as PDF Option to Download Gmail as PDF

  1. Open your Gmail account and then, open any email.
    click on three dot and then, print
  2. Select the three vertical dots and go to Print from the drop-down list.
    click on save as pdf
  3. In the pop-up window, click on the Save as PDF from the Destination option.
    select Print to save Gmail emails as PDF
  4. Lastly, hit the Save button.

Print All Method to Batch Convert Gmail to PDF

  1. Login to your Gmail and click on email.
  2. After opening the mail, select the Print All icon from the top.
  3. “Destination” and choose Save as PDF.
  4. Now, press the Save button.

Export Gmail Emails to PDF Manually

  1. Sign in to Gmail > select emails having the attachments.
  2. Go to the attachments and click on the Download.
  3. Once the downloading is completed, users can open the attachment in PDF file format.

In a nutshell, follow these steps to Save Gmail Emails with Attachments as PDF. However, implementing these steps for saving one or two emails is quite easy. If you have thousands of emails then, the manual solution won’t work for you. So, let’s explore the automated approach to complete this task.

Expert Way to Batch Convert Gmail to PDF

In the earlier section, we have uncovered the manual solution and its limitations for batch conversion. Therefore, opt for the expert-favoured advanced utility i.e. PCVITA Gmail Backup Sofware one of the seamless yet intuitive solutions to save Gmail emails with attachments as PDFs. In addition, the optimal features of this tool include a user-centric interface and secure utility for accessing Gmail emails with attachments.

The software also comes out with a robust email filter and preserves the originality of the folder. In addition, this tool is compatible with both Mac and Windows machines. Using this tool, users can delete Gmail emails at once without any data loss. Therefore, users can easily download this software to convert Gmail emails to PDF. Now, let’s delve into learning step guidance.

Follow the Steps Guidance of Automated Software

Prerequisite:- Before launching the tool to export Gmail emails to PDF format, generate the app password and enable the IMAP protocol in your Google Mail account.

  1. Download and launch the above tool on your computer.
    enter the login details
  2. Insert the Username & Password > press Login.
    select PDF as export option
  3. Now, choose the export type i.e. PDF.
    select categories
  4. Choose the required data while selecting “Select Categories”.
    choose destination path
  5. Select “Destination Path” and press OK.
    click on the Start button
  6. Lastly, hit the Start button.

Implementing a few steps, users can errorlessly export Gmail emails to PDF with attachments. In addition, it is considered the secure and robust solution to quickly save multiple emails in PDF file format with attachments.

Concluding Words

In summary, we have addressed the two ways to export Gmail emails to PDF. Speaking about the manual one, it brings unfavourable challenges to the users to batch convert Gmail to PDF. However, counting on the advanced utility enables users to easily archive and download the Gmail emails in PDF format as required.


By Ashwani Tiwari

I am an Expert Technical Analyst, specialized in assisting users with complex technological challenges. Through my blogs and articles, I offer expert guidance to help tackle these technical issues effectively. My true passion lies in providing valuable insights and simplifying complicated technicalities, enhancing user understanding and confidence.