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How to Export Outlook Calendar to Google Calendar? Free Ways!

Published By Mohit Jha
Tej Pratap Shukla
Approved By Tej Pratap Shukla
Published On April 24th, 2024
Reading Time 7 Minutes Reading

Summary: In this blog, you will understand how you can export Outlook calendar to Google calendar in few easy steps. Make sure to read the entire write-up to learn all the methods that you can use to perform the migration. Let’s jump right into it.

In this digital arena, no one is satisfied using one application to maintain their daily workflow. Moreover, people always look for a new application in order to have a better work environment. Likewise, people who are using Outlook calendar for managing their appointment and meeting, presently, either want to switch or transfer their Outlook calendar into Gmail. Hence, they can also use appointments, meetings of Outlook along with Google Calendar app while working on it. Therefore, in this article, we will provide you with the best available solutions to export Outlook Calendar to Google Calendar. 

Table of Contents:

  1. Why Users Want to Transfer Outlook Calendar to Gmail?
  2. Manual Technique to Export Outlook Calendar Data
  3. Professional Method to Transfer Outlook Calendar into Google Calendar
  4. Step-by-Step Guide to Export Outlook Calendar to Google Calendar
  5. Outstanding Attributes of the Expert Recommended Solution
  6. Conclusion & FAQs

Why Users Want to Transfer Outlook Calendar to Gmail?

Transferring Outlook calendar data into Gmail has a lot of advantages and thus many users want to learn this process, we have mentioned a few of them in the below-discussed points. 

  1. Having a unified calendar with all data from Gmail as well as Outlook allows users to easily consolidate as well as manage their events, appointments, etc. in a single place. 
  2. Google Calendar is accessible from all devices and platforms, for example, smartphones, desktops, tablets, etc. which allows users to access their schedule from anywhere with a stable internet connection. 
  3. Integrating data into Google Calendar allows users to take the help of other Google Services as well for example Google Meet and Google Maps, to schedule their video calls and get location-based reminders respectively. 
  4. Users can share and coordinate their schedules with others who use Google Calendar and take advantage of such integration to enhance their overall productivity. 
  5. It has the ability to automatically sync all data across all logged-in devices thus, providing a reliable backup of their schedule and ready availability of the latest information.

Manual Technique to Export Outlook Calendar to Google Calendar

So, the very first workaround is to download a copy of Calendar in iCalendar format from Outlook Application. Because this file format is supported by Google Calendar application so, user can easily import the converted file to desired Gmail Calendar. To clarify, read further and know more about the procedure to transfer Outlook calendar to Gmail.

  1. Initially, login to your Outlook account, here we are using Microsoft Outlook 2013 / 2016 program. After this, you need to open the calendar that you want to export. Then, click on File and go to the Save Calendar option.
    click on save calendar
  2. Now, you can save the file with a customized name at desired path, on the local system. After that, a window will appear where, you can preview the content of Calendar. Once you are satisfied with the report, click on OK >> Save and move forward with the process to import Outlook calendar to Google calendar.
    specify calendar information
  3. Subsequently, to open Google Calendar app, you need to login via. Browser.
    sign into Gmail account
  4. Once, the Google Mail gets opened, go to the top-right corner of screen. Then after, click on the solid Menu button and choose Calendar program as shown in the screenshot.
    choose calendar option
  5. Then, in Calendar tab, select Settings option using Gear icon.
    click on settings
  6. Here, to import items from Outlook Calendar, you need to select Import & export option.
    select import and export option
  7. Next, in Import window, click on Select file from your computer option and choose the Calendar file that was exported from Outlook application.
    select file from your computer

In conclusion, that’s all about how to export Outlook calendar to Google calendar using a manual workaround. Though, it is a hassle-free way to export Outlook meetings, appointments in Google Calendar. Still, there are various situations where the user needs to transfer appointment meeting entries from Outlook calendar to Gmail account. Like the need to move data to multiple Gmail accounts of a domain (Google Workspace). In such situations, you need to refer to the following approach.

Note: If you want to Export Office 365 Calendar to Google Calendar, here is a quick guide for it.

Professional Method to Transfer Outlook Calendar to Gmail

Sometimes, user do not have Outlook installation in the system, but Outlook Data file i.e., PST. Typically, this .pst file comprises emails, contacts, calendar and other items also. So, you can extract the calendar files from the Outlook supported file and import them in desired Google Calendar. For this, you need to use Outlook to Gmail Migration Software. Above all, this is a trustworthy solution to migrate Outlook calendar entries even without using MS Outlook application.

Download Now Purchase Now

Moreover, the free version of this software is also available that can import data to 2 accounts without any issues. For more, you will need the corresponding license.

Step-by-Step Guide to Export Outlook Calendar to Google Calendar

  1. Download the software and launch it on your desktop.Main Screen
  2. Next, you have to add Source as Outlook and Destination as G Suite.Export Option
  3. Select Calendar from the Workload selection.
  4. Create folders in the root directory like “C:/PST Files/ all PST files of user1)” and select “C:/PST Files” as the pst file path
  5. Complete the pre-requisites and add information as required.add gmail information
  6. Fetch users to automatically fetch the account name as per the folders.fetch user account
  7. At last, click on Start Migration button to start the Calendar.Start Migration

Outstanding Attributes of the Expert Recommended Solution 

The above-mentioned expert-recommended software has multiple outstanding attributes that allow users to transfer Outlook calendar to Gmail in an easy and secure way, let us have a look at the prominent ones discussed in the below-mentioned points. 

  • The tool allows users to export all their Outlook email data such as calendars, emails, contacts, as well as other documents into their Gmail account in one go. 
  • Users can move data from single as well as multiple Outlook data files simultaneously and can take the help of a date filter to transfer only selective data from their Outlook file. 
  • It allows users to add CSV files containing the path of their Outlook files and destination mailboxes, users just have to keep a list of the storage location path and then enter the user address of the adjacent mailbox to migrate data. 
  • The tool has the capability to maintain the original folder hierarchy throughout the export process and also provides users with a Delta migration option to transfer the newly arrived data in Outlook to Gmail. 
  • Users can track the migration process from its in-built dashboard on their Windows 10 (64-bit) as well as Windows Server 2012. 

Final Say!!

In this write-up, we have explained a free method on how to export Outlook calendar to Google Calendar Via. Outlook interface. Although, if you only have a .pst file, then the tool which we have explained in the above section, is best to migrate the calendar appointments and meetings. So, after reading this article, the user gets to know about the best two workarounds for migrating calendar of Outlook. So, choose wisely!!

Frequently Asked Questions

Q.1 How can I export my Outlook calendar to Google Calendar?

Ans. In order to export your Outlook calendar into Google Calendar users first need to export it as an ICS file and then import the same into their Google calendar, this is explained in detail in the above-discussed manual method. 

Q.2 What happens to the alerts and reminders set in Outlook after exporting it to Gmail?

Ans. The reminders as well as alerts that are set in Outlook may not transfer directly into Google Calendar, this means that you have to set these reminders and alerts again after completing the export process. 

Q.3 Can I use Outlook after exporting my calendar data into Gmail?

Ans. Yes, after you export Outlook calendar to Google calendar it doesn’t affect a user’s ability to use Outlook for emails as well as other tasks. 


By Mohit Jha

Mohit is a Microsoft-certified expert who has assisted thousands of clients with Outlook & Microsoft Office 365 issues. He enjoys writing on email clients as well as data migration. He is always excited about giving troubled readers the most up-to-date knowledge, explanation, and refinements.