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How to Extract Attachments from Exchange Mailbox Server?

Published By Ashwani Tiwari
Tej Pratap Shukla
Approved By Tej Pratap Shukla
Published On April 4th, 2024
Reading Time 5 Minutes Reading

Are you one of those users who have trouble dealing with large attachments? You are trying to extract attachments from Exchange mailbox. So, this article is helpful for you to solve your technical queries.

Too many large email attachments are one reason why users want to export attachments from a live Exchange server. Someone sent you an email without attachments, which may not take up much storage space. But today’s work is going on the Digit platform. Therefore, many users send email messages with attachments like documents, images, etc.

I am using Exchange Server 2019 and the exchange server is working very slowly. My data is huge and contains emails and attachments. To work quickly, I want to extract attachments from the exchange mailbox. This is not an easy task for me because I don’t know the full path. So, is there any solution to export attachments from an Exchange Server mailbox easily? “

As more messages with huge attachments are sent and received, the Exchange mailbox increases in size. These attachments might increase the size of the mailbox to several Gigabytes. Finally, it may have an impact on the performance of Exchange Server and result in the corruption of Exchange mailbox files.

Smart Solution to Save Attachments from Exchange Mailbox

Many IT experts and Exchange Admins prefer using the EDB File Repair Tool that permits users to extract attachments from Exchange mailboxes. This advanced application permits users to load an offline EDB file into the tool and perform the extraction in simple steps. Not just extraction, the utility is loaded with many other smart features as well like in-depth recovery, permanently deleted data recovery, 7+ export options, and much more.

There is also an option to download attachments from Exchange mailbox within a specific time range. It means that if you want to extract attachments from emails that were received in January 2021 to June 2021, then you just need to mention that specific period in the date filter and leave the rest of the task to the software. You can also use it to repair corrupt Exchange mailbox.

Additionally, if you have accidentally deleted/lost a couple of emails that had some crucial attachments, then you use the advanced scan mode of this application and get all those emails and attachments back. 

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Steps to Extract Attachments from Exchange Mailbox

  • Step 1. Firstly, Download and install the setup of the software on your computer.
  • Step 2. Secondly, click on the Add File option to add the Exchange Database (.edb) file.
  • Step 3. Now choose the “Select File” or “Search File” options as per requirement.
  • Step 4. Select the EDB file by clicking the 3 dots and hitting the Open button.
  • Step 5. All the EDB database files will appear on the software panel. Click on the Export tab.
  • Step 6. Choose the HTML export option as it will save all the email attachments in a separate folder.
  • Step 7. Click on the Advanced Settings option and you will get three unique settings.
  • Step 8. Choose a Naming Convention and sort your emails accordingly.
  • Step 9. Choose the Date Filter option. It will help you to prevent unnecessary attachments. If you want to extract attachments from your Exchange mailbox within a specific period, then choose this.
  • Step 10. Choose the Mail option under the Categories field and hit the Save button.
  • Step 11. Now, click the Browse option to choose the destination location and press the Export option to begin the attachment-extracting process of Exchange Server.
  • Step 12. After completing all the steps, you will get all the Exchange mailbox attachments saved in the folder.

Unique Features of the Tool

  • Successfully recover emails, calendars, contacts, and other items
  • Dual Scanning Mode available for in-depth Exchange Mailbox Recovery
  • Generate a preview of the mailbox including attachments before extraction
  • A date filter is offered to help extract attachments within a specified date range
  • Extract Attachments from Exchange public and private folders as well
  • Compatible with Exchange 2016, 2013, 2010, 2007, and 200

Complex and Manual Solution to Extract Attachments from Exchange Mailbox

There is an alternate method through which you can download attachments from Exchange mailbox. To make use of this method, you need to be well-versed in the PowerShell commands. Additionally, you need to have all the permissions to access the mailboxes. 

First of all, assign the rights using the below command

New-ManagementRoleAssignment –Role “Mailbox Import Export” –User Administrator

After that extract attachments and save them to another folder.

Get-Mailbox | New-MailboxExportRequest -ContentFilter {Attachment -like “*.DOC”} -FilePath “\\SERVER01\PSTShare\Attachments.pst


In the above section, we address the user’s concerns like how to extract attachments from Exchange mailbox. And we also discussed the reasons for the withdrawal. We recommend you the best Exchange Attachment Extractor tool to save attachments from Exchange mailbox server without any damage.

Frequently Asked Questions

Q1. How Do I assign the permissions to the user before extracting attachments from the Exchange mailbox?

Ans – Before going to extract the attachment from Exchange using PowerShell. You need to assign the permissions using the below commands:-

New-ManagementRoleAssignment –Role “Mailbox Import Export” –User Administrator

Q2. What are the simple steps to save attachments from the Exchange mailbox?

Ans – For an efficient and simple process, you can use the above-elaborated tool.

  • Step 1. Download and Launch the tool.
  • Step 2. Add the EDB File.
  • Step 3. Export the File and apply Advanced Settings.
  • Step 4. Browse the Final location for the resulting file.

By Ashwani Tiwari

I am an Expert Technical Analyst, specialized in assisting users with complex technological challenges. Through my blogs and articles, I offer expert guidance to help tackle these technical issues effectively. My true passion lies in providing valuable insights and simplifying complicated technicalities, enhancing user understanding and confidence.