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Extract Email Addresses from .msg File – One and Only Technique

Published By Ashwani Tiwari
Tej Pratap Shukla
Approved By Tej Pratap Shukla
Published On January 4th, 2024
Reading Time 7 Minutes Reading

Extract Email Addresses from .msg File

Overview – In this blog, you will find out how you can extract email addresses from .msg file with the help of a professional method. You will also be shown an example that can cause a user to look for answers to such a query. Let’s get started.

Table Of Contents:

It is a known fact by all that the MSG file (.msg) is a single message file that created by dragging an email from Outlook and dropping it on your desktop. The MSG file stores the subject, and header which includes properties like From, To, Cc, Bcc, etc., and the email body.

There are various situations where a user might need only the email body and not the other properties that MSG stores. There are also a lot of cases found where a user may be looking to get all email addresses from MSG files but is not able to. Take a look at such one query to make it more clear.

Extract Email Addresses from .msg File – Reasons

  • Users like to extract email addresses from many MSG files and save them in a single file. It greatly simplifies the management of contacts/email addresses for users.
  • Furthermore, extracting email addresses allows users to determine whether an email is essential or not. Users can refine the essential and unnecessary emails. It also aids in the collection of email addresses and the development of a subscriber list.
  • Moreover, email address extraction can also aid in the transfer of contacts from one email client to another. Users can export email addresses to CSV or TXT files, which they can then use to import email addresses into another application.

User Query – I have around 100 MSG files that I received from my boss. I’ve been asked to retrieve all the email addresses that it holds. Opening every email and copying and pasting the email IDs from there is something that is going to take a lot of time and I don’t want to go through that kind of trouble. Is there any other way to make it an easier task? If yes, please tell me how.

Just like the above user, there are many more who want to pull recipient addresses. Let’s find out the simple solution to this.

But, if you want a free solution. Then, no such solution exists here. You need to use a professional solution. Which we are going to describe below.

What Solution Can Extract Email Addresses from MSG File?

There are no successful methods that can help you get your email addresses. You can try to copy and paste the email addresses from each MSG file if there are only a few. But for a good amount of emails, you can’t go for this method as it won’t be feasible for such a task.

You can go for the Outlook Email Address Extractor Tool which can help you to take out the email addresses from the required Outlook file say PST, OST, BAK, and MSG.

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Here, since we require to get the addresses from MSG file, we will be showing you how to do so in this blog. But before that, let’s learn a bit more about the software to extract email addresses from .msg file.

Working Steps – Extract Email Addresses from MSG

1. Download and launch this software. Mark the radio button corresponding MSG file type, hit the Add File(s) option, and press Next.

add files

2. Then, click on the checkboxes you want to extract email addresses from under the Select Properties field and hit Next.

select properties

3. After that, choose the export type as CSV and click next.

choose csv

4. Finally, apply the filters as shown and hit Extract to get over with the process to extract email addresses from .msg file.

click extract button

That is the entire process of extraction using the software.

Points to Learn About the Application for Better Understanding

There are a good number of benefits that are offered by the software. We will be explaining a few of them:

  • Pull Out Email Addresses from MSG

This software has the capability of extracting email addresses by giving users the option to add files or folders as per their needs. Mark the MSG radio button to direct the software that you are adding MSG files and if you have added the wrong files by mistake, you can click on the Remove Files option to delete the specific files.

  • Different Options to Export Data in

3 different file formats are provided by the tool while you are extracting the email addresses. You can choose to save the recipient addresses in PST, VCF, and CSV file formats. Any one of these formats can be chosen as per your requirements to extract email addresses from .msg file.

  • Option to Include/Exclude Email Addresses

You get multiple options in this feature while taking out email addresses from MSG files. Mark the check boxes you want to include/exclude emails that contain some phrases. The options provided are:

  1. Domain Name: Emails from a specific domain name can be ignored.
  2. Exclude Emails Containing Phrases: Emails that consist of certain phrases such as www, root, denotreply, robot, mailer, daemon, etc. can be eliminated.
  3. Phrases from Subject: You have the liberty to extract addresses from emails that have a certain phrase in the subject.
  • Selective Extraction Using Filters

The tool has 2 types of filters that you can make full use of. Find these below:

  1. Date-Filter: This filter allows you to extract email addresses from a specified time range by giving the Start Date and End Date to the software.
  2. Select Properties: Choose if you want to extract the recipient addresses from a specific property like From, To, Cc, Bcc, etc.

That’s About It!

The process of extracting email addresses from .msg file is an easy-to-learn procedure only if you know what you are doing. With the help of this software, there is nothing more than just a few clicks here and there that the user has to extract email addresses from .msg file. The utility supports extraction in Outlook 2019, 2016, 2013, and below versions. Also, it is compatible with all the Windows OS versions.

Frequently Asked Questions

What exactly is an.MSG file?
An is the correct answer.MSG files are used by Microsoft Outlook to store individual email messages, including all of their components such as sender, recipient, subject, message text, attachments, and so on. It contains all of the information associated with a single email.

How do I manually extract email addresses from.MSG files?
Manually extracting email addresses from.MSG files may entail opening each file in Outlook and manually copying the sender and recipient email addresses. However, this procedure might be time-consuming, especially when dealing with many files.

Can the extracted email addresses saved in various formats?
Depending on the tool or method used, retrieved email addresses can often be saved in a variety of forms for your convenience, such as CSV (Comma-Separated Values), Excel, TXT (Plain Text), or other customisable formats.