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Extract Email Addresses from OST File – Expert-Recommended Guide

Lindsey Smith ~ Modified: September 3, 2022 ~ 5 Minutes Reading

Summary – In here, you will find a trusted solution to extract email addresses from OST file. We will also be giving a user query for you to understand what situations there can be to find solutions for extraction. Stick to the blog to learn all about extraction and its processes.

As we all know, Outlook stored all its data in either PST file or OST file. There are a few users that might be needing to extract the email addresses due to many reasons. You can find one of these reasons as mentioned below:

User Query – I had received various emails regarding a case from which a few contained some proofs on the case. Now, all these are stored in an OST file and I can’t find any solution to extract email addresses from OST file altogether. There are a ton of email messages and I can’t go looking to each and every email and extract the addresses from them one-by-one. Is there any solution that can make this work easy?

There are not many solutions to solve this query and others that are similar and regarding the extraction. Here, you have only one solution which can be used that is explained in the following section. Check it out.

Know About: Extract Email Addresses from .msg File.

How to Extract Email Addresses from OST File?

The solution to get the email addresses is quite easy to learn as there is not much that you have to do to complete the process. You just have to download a tool named Outlook Email Address Extractor and the interface of the tool will help you understand the steps.

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You can get the addresses from Outlook profile, PST, BAK, OST etc. file(s) and store them on your local storage. This tool is capable of extracting the email ids in PST, VCF, and CSV file formats.

There is a lot more that you should know about the tool which we will be explaining in details later. Let’s first take a look at the working of this software so that you understand how easy it is to be used.

Measures to be Taken to Extract Email Addresses from OST File

Follow these steps to get started:

1. Install and run the software. Select OST/PST/BAK radio button and choose the Add File(s) option.


2. Select the files from which you want to extract the addresses and hit Next. Choose the properties in the Select Properties field and press Next.


3. Choose the Export Type as VCF and select the Versions as vCard 4.0. Also, mark the Single vCard File for All Addresses option if required.


4. Apply the filters for selective extraction and hit the Extract button to finish off with the process.


This is how you can extract email addresses from OST file using the tool. There are other features provided to you such as Domain Name which you can mark if you want to include or exclude specific email addresses.

Mark the check box beside Exclude email addresses if contains any of the following so that the emails containing certain words can be avoided.

Select the Extract email addresses if contains following phrase in subject option which makes it easier for you to find the emails faster.

Let’s learn about the features in details now that you know how easy the tool is to handle.

Merits Offered by the Software for Extraction

As you have seen, there are a number of options that you can choose from while performing the task. Let’s now find out in details what this software actually offers to make the procedure easy and fast.

1. Filters Provided: The application offers two types of filters to the users:

  • Date Filter – Provide a time period to the software by setting the From and To date to selectively extract email addresses from OST file.
  • Select Properties – You have the option to choose the property from which you want to pull the email addresses like From, To, Cc, Bcc.

2. Exporting Options: Here you get three options to choose from to export your extracted addresses into which include PST, VCF, and CSV. You can choose any one of these formats as per your requirements.

3. Extraction Process Report: When the process finishes, you will be given an option to generate the report of the extraction process. This report consists of all the email addresses that you have extracted along with the failures, if any in a CSV file.

4. Compatibility – You can extract multiple or single email addresses using this tool in Outlook versions 2019, 2016, 2013, and below. Also, the tool is compatible with all the versions of Windows OS.

Ending Blog With a Note!

If you want to extract email addresses from OST file carefully and successfully, you should take the aforementioned tool under consideration. It is true that everybody wants a free solution but those come with a heavier price which is not a suitable condition for everyone. Understand how the software works and check out the features it offers.