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PCVITA software to save Outlook PST emails as PDF with attachments
Outlook PST to PDF Converter
PCVITA Outlook PST to PDF Converter converts emails, contacts, calendars, tasks and notes from Outlook PST files to PDF with attachments included. Outlook PST to PDF Converter works without Outlook, opens corrupt files with Advance Scan and exports many PST files together. You set page layout, file names and Bates numbers before you export. Free demo handles 25 items per folder.
- Input
- One or many PST files, Unicode or ANSI
- Output
- PDF files with attachments included
- Converts
- Mail, contacts, calendars and tasks
- Settings
- Page size, header, footer and Bates numbers
Three attachment modes decide how attachments sit inside your PDF. See all features. Need EML files instead? Open Outlook PST to EML Converter. Working on a Mac? Get the Mac edition.
How PST Emails Become PDF Files With Attachments
Your PST file goes in on the left. PDF files come out on the right with attachments handled the way you choose.
Outlook PST Files
Unicode and ANSI files from Outlook 2021 and earlier
- Healthy or corrupt files
- Many PST files together
- No file size restriction
PCVITA PST to PDF Converter
Installs on Windows and Mac
- Select File or Search File
- Advance Scan for damaged files
- Layout and Bates number settings
PDF Files With Attachments
Searchable PDF output for every item type
- Attachments pinned, appended or saved
- Folder hierarchy kept when you select it
- Opens in any PDF reader
- 1AddSelect PST files directly or find them on a drive.
- 2PreviewScan the file and open emails with their attachments.
- 3ExportSet PDF options and save your emails as PDF.
Convert PST to PDF in 6 Steps
Six screens take you from install to saved PDF files. Click a step to see its screen or open the full Software Guide.
Step 1. Install and Launch the Software
Install the converter in the language you prefer, out of 20 on offer. Launch Outlook PST to PDF Converter from Start, All Programs.
Step 2. Add Your PST Files
Click Add File. Select File opens a browse window. Search File looks through one drive or every drive for PST files. Highlight your PST files and click Open.
Step 3. Choose the Scan Options
Check the path shown for your file. For a badly damaged PST file tick Advance Scan. Tick Recover Permanently Deleted Items to bring deleted mail into the export. Click Add to continue.
Step 4. Preview Emails and Attachments
The scan screen lists the file name, its size in KB and when it was created. Select Yes to keep the scan or No to skip it. Once the PST file loads, open any email in Attachments, Message Header, MIME, Email Hop, Properties, Hex, HTML, RTF or Normal Mail view.
Step 5. Select PDF and Set the Options
Mark your emails, right click and choose Export. The Export Selected button does the same. Select PDF as the format and set General Settings (Date filter, Categories, Naming Convention), Page Layout (margins, orientation, page size, header and footer), Attachments (Attachment on Pin, Append Attachment or Save Attachment) and Bates Number (format and date stamp).
Step 6. Export and Check Your PDF Files
Browse to the folder that will hold your PDF files. Tick Create Single PDF for one file, then click Export and OK to view the report. The Success Count number links to the saved path. The report saves as CSV.
Free demo, no licence needed.
Features to Save Outlook Emails as PDF
What PCVITA Outlook PST to PDF Converter does with your mail, grouped by task.
Keeps Attachments With Your PDF Files
Attachments travel with your mail and you decide how they sit inside the PDF.
Three Attachment Modes
Select Attachment on Pin, Append Attachment or Save Attachment in the Attachments settings before you export.
Create Single PDF
Tick Create Single PDF on the destination screen to save the export as one PDF file in place of many.
PDF for Every Item Type
Emails, contacts, calendars, tasks, notes and journals all convert to PDF.
Message Header Included
PDF output keeps sender and recipient details from the message header.
Searchable PDF Output
PDF files you create stay searchable, so you find a word without opening mail in Outlook.
Sets Page Layout, Header and Bates Numbers
Format PDF files for filing, legal review or archive before a single page is created.
Margins, Orientation and Page Size
Set Top, Bottom, Left and Right margins, paper orientation and page size in Page Layout.
Header and Footer Text
Type your own header text and footer text in Page Layout.
Bates Numbers and Date Stamp
Select a Bates number format and add a date stamp to number pages in sequence.
File Naming Conventions
Name PDF files with Subject + Date, From + Subject + Date, Autoincrement or other naming patterns.
Opens Corrupt PST Files and Deleted Mail
A damaged file or a deleted folder no longer blocks your PDF export.
Advance Scan Mode
Tick Advance Scan and the converter works through a highly corrupt PST file to find the mail inside.
Recover Permanently Deleted Items
One checkbox adds mail that was permanently deleted to your PDF files.
Email Encryption Removed
The converter strips S/MIME and OpenPGP encryption from Outlook mail.
Unicode and ANSI PST Files
Both PST file types load, whatever size they have.
Save the Scan Result
Save the scan after it finishes. Select No to skip saving.
Selects, Filters and Reports in Bulk
Narrow a large PST file down to the mail you need, then check what the converter saved.
Select File or Search File
Browse to PST files in a window. Search File looks through your drives instead.
Several PST Files in One Job
Load a batch of PST files and send all of them to PDF in a single export.
Date Filter and Categories
Limit PDF output to a date range and select the item types you want.
Folder Hierarchy Kept
Tick Maintain Folder Hierarchy, skip empty folders and ignore system folders on the destination screen.
Export Report as CSV
The Success Count number opens the saved paths. The report saves to a CSV file.
Test these options on your own file. Demo edition stops at 25 items in a folder.
Why Outlook Needs Help to Save PST Emails as PDF
Four points from Microsoft Support show where Outlook stops and where PCVITA Outlook PST to PDF Converter keeps going.
- 1
New Outlook Has No PDF Save Type
Microsoft Support says new Outlook leaves PDF out of its default Save as types. PCVITA creates PDF files straight from a PST file and adds layout, header, footer and attachment settings.
- 2
Print to PDF Starts From One Message
Microsoft points you to Microsoft Print to PDF, which ships with Windows 10 and 11. You open a message, select Print and choose that printer. Outlook PST to PDF Converter handles selected emails, folders or several PST files in one export.
- 3
Attachments Are Not in the Steps
Microsoft’s PDF steps do not mention attachments. PCVITA gives you three attachment modes, so files that came with an email stay with its PDF.
- 4
PST Items Need Classic Outlook
Microsoft lists PST import as unsupported in new Outlook and says contacts and calendar items stored in PST files are unavailable there. PCVITA opens the PST file itself, so Outlook can stay closed or missing.
Prepare Before You Export PST Emails to PDF
Six quick checks save you a second export. Finish them and your first export goes smoothly.
- Back up your PST file in a safe folder first. Your original mail stays untouched while you test settings.
- Install Microsoft .NET Framework 4.5 or newer. Windows needs 500 MB of free disk space and 4 GB of RAM.
- Start the software with Run as Administrator on a Windows machine.
- Choose an attachment mode and a destination folder. The three modes give different results.
- Plan your file names and Bates numbers if the PDF files go to a legal team or an archive.
- Test the free demo on your own file. Download Outlook PST to PDF Converter demo and check the PDF files it creates.
Hardware lines repeat in the Specifications table and Outlook limits link to the Microsoft pages under Sources.
PST to PDF Converter Price and Demo Limits
Test Outlook PST to PDF Converter free, then buy one licence once your PDF files look right.
Demo Edition
Free
Convert the first 25 items of any PST folder
- Export limit25 items per folder
- FeaturesAll
- LicenceNot needed
Windows edition, 6.0, 36.3 MB
Full Edition
$49 one licence
Convert all items in any PST file you load
- Export limitNone
- FeaturesAll
- LicenceEmailed after payment
30 Days Money Back*, Safe & Secure checkout
Included in Both Editions Same options in both, only the item count differs
- Three Attachment Modes
- Create Single PDF
- Page Layout, Header and Footer
- Bates Numbers and Date Stamp
- Advance Scan Mode
- Several PST Files Together
- Naming Conventions and Date Filter
- Export Report as CSV
PST to PDF Converter Specifications
Versions, system needs and conversion limits in one place.
| Windows edition | Version 6.0, 36.3 MB |
|---|---|
| Mac edition | Version 7.0, 38.6 MB, 100 MB free disk space, 4 GB RAM, 2.4 GHz processor recommended |
| Windows versions | Windows 11, 10, 8 and 7 (32 and 64 bit), Windows Server 2019, 2016, 2012 R2 and 2008 |
| Prerequisite | .NET Framework 4.5 or newer. Windows 11, 10, 8.1, 8 and 7 need the software launched with Run as Administrator. |
| Windows hardware | 500 MB free hard disk space, 4 GB RAM and an Intel Core 2 Duo E4600 at 2.40 GHz |
| Free demo limit | 25 items in every PST folder |
| Installer languages | 20 languages, from English and Spanish to Japanese and Thai |
| Input files | Unicode and ANSI PST files, any size, in any number, healthy or corrupt |
|---|---|
| Outlook versions | Outlook 2003, 2007, 2010, 2013, 2016, 2019 and 2021 (32 and 64 bit) |
| Items converted | Emails, contacts, calendars, tasks, notes and journals |
| Attachments | Three modes, selected in the Attachments settings |
| PDF settings | Date filter, categories, naming convention, margins, orientation, page size, header, footer, Bates number, date stamp, Create Single PDF |
| Scan options | Advance Scan and deleted item recovery |
| Outlook installation | Not needed |
Outlook Print to PDF vs PST to PDF Converter
Microsoft’s own steps for new Outlook next to PCVITA Outlook PST to PDF Converter, so you can choose the route that fits your mail.
| Point | New Outlook | PST to PDF Converter |
|---|---|---|
| PDF save type | Missing from default Save as types | PDF is the output format |
| Attachments | Microsoft’s PDF steps do not mention them | Three attachment modes |
| Many emails | Microsoft describes one open message | Emails or folders in one export |
| Page settings | Choose a printer and a file name | Margins, header, footer and Bates numbers |
| PST files | PST import unsupported | Opens PST files directly |
| Outlook installed | Required | Not required |
The New Outlook column draws on Save an Outlook Message as EML, PDF or Draft (Microsoft Support) and Export Emails, Contacts and Calendar Items Using a PST File (Microsoft Support). Converter facts come from the Features and Specifications sections.
Sources for Outlook PDF Facts Official pages behind the Outlook limits
- Microsoft SupportSave an Outlook Message as EML, PDF or Draft
- Microsoft SupportExport Emails, Contacts and Calendar Items Using a PST File
PST to PDF Converter FAQs
Answers on PST to PDF conversion, grouped by topic. For one email at a time, see the Convert Outlook Email to PDF with Attachments guide.
Working and Limits How the converter behaves during the export
How do I convert a PST file to PDF with attachments?
Follow six steps and your PDF files land in the folder you choose.
- Step 1. Install the software and launch it from Start.
- Step 2. Click Add File and load your PST files.
- Step 3. Tick Advance Scan if the file is damaged, then click Add.
- Step 4. Check emails and attachments in the preview.
- Step 5. Mark emails, select PDF and set the Attachments options.
- Step 6. Browse to a folder and click Export.
How do I save Outlook emails as PDF from a PST file?
Add the PST file and select PDF at the export step. Outlook PST to PDF Converter opens the file without Outlook and saves chosen emails as PDF. Microsoft’s own route prints one open message at a time with Microsoft Print to PDF.
Can I export many Outlook emails to PDF at once?
Yes. Select several emails, folders or several PST files and click Export. Outlook PST to PDF Converter creates the PDF files in one job. Only the free demo caps the count, at 25 items a folder.
Which attachment options does the PDF export offer?
Three. Attachment on Pin, Append Attachment and Save Attachment sit in the Attachments settings. Select one before you click Export and preview the Attachments view first to see which files an email carries.
Can I convert a corrupt PST file to PDF?
Yes. Tick Advance Scan before you click Add and the converter digs through the damaged data for mail it can export. When Outlook cannot open the file at all, Outlook PST Repair Tool repairs it first.
Can I convert only selected emails or a date range to PDF?
Yes. Mark the emails you want in the preview and export just those. Date filter keeps mail from one period and Categories limits the job to Mails, Contacts or Calendars.
Can I save many emails as one PDF file?
Yes. Tick Create Single PDF on the destination screen before you export. Leave it unticked to get a separate PDF for every email.
Can I add Bates numbers, a header and a footer to the PDF files?
Yes. Page Layout holds header text, footer text, margins, orientation and page size. Bates Number settings add a number format and a date stamp.
Demo and Price What the demo covers and what a licence costs
What does the free demo of Outlook PST to PDF Converter do?
All features work and the export is capped. Demo edition loads PST files, scans them, previews emails and converts 25 items from every folder to PDF.
What does Outlook PST to PDF Converter cost?
$49. Full edition lifts the 25 item limit and carries a 30 day money back guarantee. Payment brings an email with your download link and activation details.
Compatibility and Formats Outlook, Windows and Mac versions, Outlook installation and other formats
Which Outlook versions work with the PST to PDF converter?
PST files from Outlook 2021, 2019, 2016, 2013, 2010, 2007 and 2003. Files from 32 bit and 64 bit Outlook both load.
Which Windows versions does Outlook PST to PDF Converter support?
Windows 11, 10, 8 and 7, plus Windows Server 2019, 2016, 2012 R2 and 2008. Install .NET Framework 4.5 or newer first. Keep 4 GB RAM and 500 MB of disk space free.
Do I need Outlook installed for PST to PDF conversion?
No. PCVITA opens the PST file itself, so conversion works on a machine with no Outlook.
Is there a PST to PDF converter for Mac?
Yes. Mac edition is version 7.0 and 38.6 MB. Use the Mac download and open the Mac Software Guide for its steps.
Can I convert a PST file to EML, MSG or other formats?
Yes. PCVITA PST software exports to 12 formats. Open Outlook PST to EML Converter for EML files or PST Extractor Tool to extract PST data in every format.
Question not answered here? Ask on Live Chat or write to us from the Contact Us page.
Outlook PST to PDF Converter Reviews
Ratings collected on pcvita.com and what customers wrote after their PST to PDF conversion.
I was tensed with the corrupted Outlook PST files and then I have decided to convert them into Adobe PDF file format. Later, I realized it is not so easy. PST to PDF converter tool helped me out in that critical situation and exported Outlook emails to PDF. I have completed the migration procedure in almost no time as I have used the bulk conversion mode of the software. Thank you, developers for designing such an amazing software.
The PST file to PDF Converter is one of the best tools I have come across ever throughout my entire career. I simply launched and used the application in my machine to convert PST to PDF. The interface is so easy that even a non-technical user can operate it without any technical expertise. The tool ensures the safety of the data. I would like to say thanks to the whole team for such an innovative creation.
Software Informer: 5 star rating from the experts for efficient performance and a feature rich interface. Other PCVITA badges are listed on the PCVITA awards page.
Key Takeaways on PST to PDF Export
The short version of this page.
- Attachments inside PDFs. PCVITA Outlook PST to PDF Converter gives you three attachment modes for every export.
- Bulk export. Select emails, folders or several PST files and convert them to PDF in one job, with Create Single PDF if you want one file.
- Print ready PDFs. Margins, page size, header, footer, Bates numbers and a date stamp are set before the first page is created.
- Corrupt and deleted mail. Advance Scan opens highly corrupt PST files and deleted items join the export when you tick the option.
- Demo and price. Demo edition stops at 25 items a folder and full edition costs $49 with the money back guarantee.
Save Your PST Emails as PDF With Attachments
Try the free demo on your PST file, check the PDF output and buy full edition after you approve it.
Safe & Secure · 30 Days Money Back*