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Kerio Mail Backup Solution- Protect Your Data From External Threats

Published By Ashwani Tiwari
Tej Pratap Shukla
Approved By Tej Pratap Shukla
Published On October 12th, 2023
Reading Time 7 Minutes Reading
Kerio Mail Server is a great messaging and collaboration platform used by many organizations. However, it’s a webmail client, and just like others, it’s also not safe from external cyber threats. That’s why, it’s suggested to keep the webmail server data safe from malicious attacks and create offline copies of data by taking Kerio mail backup. So, keep up with the article till the end to find various backup solutions.

Briefly, Kerio consists of a business-class email, texting, shared schedules, managing contacts, etc. This is a low-cost & all-in-one email message functionality.

All your data is stored on the server by Kerio which is why you do not have to worry about maximizing the storage space. There is no file size limitation.

However, when you take Kerio mail server backup, it is usually because of the fact that even though there are no size restrictions, users might still find issues.

For instance, there are some users who do not erase previous data from their mailbox, or even if they do, they do not organize their data properly. As a result, after some time the server will not find any empty space to keep the newly arrived message. And, that could create an issue.

Hence, backup is the only solution and here, we will be helping you find a convenient solution.

Let’s explore the topic in detail.

Are There Any Manual Ways for Kerio Mail Server Backup?

If you want a manual method, there is one but it is not that useful. We will be listing the steps in the section next to this.

For those users who want to take backup in another file format and keep the data safe during the process, use the IMAP Backup Email Software.

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This tool can help all Mac OS users to download their data in the desired format.

You can easily overcome all the drawbacks of the manual method with the help of this software.

Read More: Use the Kerio Migration Tool to transfer data to another email client.

Manual Steps for Kerio Mail Backup Explained Below

Go through these steps:

1. Log into your Kerio account and click on the Configuration >> Archiving & Backup >> Backup option in the admin interface.


2. Mark the checkbox beside the Enable message store & configuration recovery backup option.

3. Hit the Add Enter description for the backup.

4. After that, you have to choose the time and the type of export. Click on OK.


5. Then, click on the Advanced option and provide the maximum size & number of backups. Press the OK button.

6. Now, choose the folder to store the backup in the Target Backup Directory for Kerio mail backup.

Remember: You cannot add special characters in the folder name.

7. If there is a need for authentication in the network drive, click the Specify option and enter the username & password.

8. Provide your email address in the Notification section to receive notifications on backups.

9. Tap on Apply and hit the Start Now button.


The procedure will be completed in a while.

New to this process? Having trouble understanding it? Do not find it feasible?

Quick Glance at the Alternative Solution to Backup Data

While applying the manual solution for Kerio mail server backup, a lot of users were found confused and stuck. It didn’t quite help them which is why they couldn’t move further with it.

In order to make things easier, use the backup tool to:

  • Choose any format: PST, EML, MSG, PDF, MBOX, HTML, TXT, CSV, MHT, EMLX
  • Make use of the Date-filter & Email-Filter to save data files selectively
  • Use the Delete after Download feature to export & remove the data from the mailbox
  • Select the pattern you want from the Naming Convention feature
  • Go for the option to divide big PST files into smaller parts of GB or MB

Kerio Mail Backup With the Help of the Software

Follow the instructions:

1. Run the tool and launch it. Go to the IMAP Host section and click on the Other Then, enter the username, password, IMAP Server & Port Key No. to Login.

viewing modes

2. In the next window, you will have to select the file format of your choice. We are going for EML Mark the radio button beside it and click on the Advance Settings.

Note: It is also possible for users to export Kerio mailbox to PST.


3. From the Naming Convention feature, choose the pattern to save emails in. Go to the Date-filter and set the dates for a specific time period to take a selective Kerio mail server backup. Hit Save.


4. Here, if there is a requirement, you can use the Delete after Download feature to make space in the mailbox. Press on the Yes button for confirmation.


5. Click on the Change button to add the destination location for your data.


6. Tap on the Start Backup option to initiate the process.


Whenever there is a need to perform a second backup, you can apply the Incremental Backup feature.

It will be enabled then. This feature will avoid taking a backup of all the previous data and export only the new files received after the first transfer.

User Reviews

“I recently used the software by PCVITA for Kerio mail backup. I’m surprised to see the tool in action. I had around 300 emails to backup and I can’t believe that I did it all on my own. This is a remarkable and easy-to-use tool that I would gladly recommend to all.”

“I was trying to find a tool that would let me download my emails in PDF format. Such that I could submit them for compliance purposes. Luckily, one of my friends recommended this tool and saved the day. Coming to the tool, it’s highly loaded with amazing features. The Date Filter option and the Incremental backup option were my favorites. You can trust this tool without any doubts.”


Taking Kerio mail backup is important because the server cannot always keep the data safe from data loss or other technical issues. The manual technique for the same is a quite difficult operation to execute & needs full security.

So, the tool is given to make things swift for users going through the backup for the first time. It is a good practice to keep copies of your files along with the availability of data offline. Choose the process you think is the best suited for your requirements.


Q- Why you should take frequent Kerio Mail backup?

In this digital world, you never know the next target of hackers. Moreover, in the cloud, you don’t know the exact location where your data is saved. Thus, it’s wise to take regular backups of your Kerio emails to be on the safer side.

Q- Where my backups are stored?

When you use the tool for backup, it asks for the location where you want to save your emails. So, you will find the backed up Kerio emails on the path you chose at that time.

Q- When I download my emails from Kerio, is it automatically deleted?

No. Until and unless you choose the Delete After Download option, you’ll find your emails as it is in your account. The tool just keeps a copy of your emails on your Mac device.


By Ashwani Tiwari

I am an Expert Technical Analyst, specialized in assisting users with complex technological challenges. Through my blogs and articles, I offer expert guidance to help tackle these technical issues effectively. My true passion lies in providing valuable insights and simplifying complicated technicalities, enhancing user understanding and confidence.