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How to Merge Multiple Archive PST Files in Outlook – An A to Z Guide

Mohit Jha ~ Modified: September 6, 2022 ~ 5 Minutes Reading

Archiving is the process to store data for future use. And when it comes to the terms of Outlook, then Outlook provides its own features to archive the Outlook data file or Outlook PST file.

Now, the archiving process is a very important process and you can easily do this but merging the Outlook archive file is quite difficult. And if you start finding the process to merge multiple archive PST files in Outlook, then barely you will find the process to complete this task.

But before going towards the process to merge the archive Outlook data file, let’s talk about the need of merging the Outlook archiving.pst file.

Why Users Need to Merge PST File

There are multiple users who archive PST files, but when it comes to terms of merging the Outlook archive file, then are various reasons for the same.

  • The very first reason is after merging the files access to data is quite easy and you can easily access them.
  • Merging the archive PST file is help to save space.
  • Now, after knowing the reasons for the Outlook data the question is how to complete this task without losing the data items.

Professional Way Merge Multiple Archive PST Files in Outlook

If you are searching for the manual method to merge the Outlook archive file, then before trying the manual method have a look at the automated tool. PST Merge Tool is the tool that provides you the option to archive the PST file easily. The tool comes with a specific feature that gives you the special option to merge Outlook folders without duplicates emails.

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Along with this, the tool gives the option to merge network PST files or corrupted PST files. Including this the software support UNICODE and ANSI PST into a single PST file.

Let’s see the working of the tool

1. Download the tool on your machine and once it is completed install the tool.

2. Choose the Add Files or Add Folder option to add the archive PST file.

3. Select the Merge option to merge the archive PST file.

4. Select the Merge All Folders option.

5. Choose the Merge in Existing PST file option.

6. After this choose the destination folder to save the Outlook.

7. Now, select the Items Types that you want to merge.

8. After all this click on the Skip Duplicate Items option to remove the duplicate from the resultant file.

9. At last click on the Next button to start the merging task.

Free Method to Merge Multiple Archive PST Files in Outlook

Yes, you read it right here in this section we are going to discuss the free method to merge the archive .pst file in Outlook. Now if you do not want to spend money, then go for the below steps to complete the merging process.

Note: This method is for those users who want to merge two PST files but one PST file is opening in the Outlook application.

1. First, open the Outlook application on your machine.

2. Now, click on the File option and choose the Open & Export option.

3. After that click on the Import/Export option.

4. From the Import and Export Wizard window choose the Import from another program or file.

5. After this click on the Outlook Data File(.pst) option.

6. Now, from the next window select Do not import duplicates and click on the Browse button to add the PST file.

7. Once the PST file is added click on the Open button.

8. After this choose the option Import Items Into Same Folder and specify the PST that you want to merge.

9. At last click on the Finish button to complete the task of merging of archive.pst file in Outlook.

Now, the above method is free of cost but it has some limitations and in the upcoming section we are going to discuss the limitations

Limitation of the Manual Method

  • The very first limitation of the above method is it only applicable when you have opened one PST file in Outlook.
  • It only merges two PST files at a time.
  • Using the above process you may lose the data integrity after the merging process.

Now, to avoid this limitation most professionals advise users to go with automated tools. And the tool we have mentioned in this write-up is one of the most trusted tools by professionals because of the features it provides.

Why the Automated Tool is the Best Solution

As we said the comes with some amazing features and here in this section, we are going to discuss some of the major ones.

Facilitated option to merge and join the multiple PST files.

Merge Archive, password protected, active, and network pst files.

Option to remove duplicate data items from PST file.

Support UNICODE and ANSI PST files.

Merge PST into New PST File, Existing PST File, and Outlook Profile

Final Words

Well, it’s time to wrap up the write-up, so if you looking for a solution to merge multiple archive PST files in Outlook, then go through the blog and choose the right solution for your need. Or if you want to try the tool, then download the demo of the tool to test the features.