Move Files Between OneDrive For Business Accounts – An Ultimate Solution
Data migration is never been an easy task for users of Microsoft 365, to make it easier, this article provides you with the best and most automated solution to move files between OneDrive for business accounts. Just follow these simple instructions to accomplish the task with 100% data security and integrity. Before diving into the solution, let’s have a quick glance at the reasons behind it.
Reasons Behind Moving Files Between OneDrive For Business Accounts
There are several reasons why someone might need to move files between OneDrive for Business accounts. Here are a few possible scenarios:
- Exiting Employees: If an employee is leaving the current organization and now the firm need to move files from his OneDrive for Business account to another OneDrive for Business account to keep his data secure.
- Merging Companies: When two companies merge, their employees may need to consolidate their files from separate OneDrive for Business accounts into a single account.
- Sharing Files: Someone may need to move files from their own OneDrive for Business account to someone else’s OneDrive for Business account if they need to share the files with that person.
- Reorganizing Files: Over time, someone’s OneDrive for Business account may become cluttered with outdated or irrelevant files. They may need to move these files to a separate account or delete them altogether to keep their account organized and easy to navigate.
- Increasing Storage Space: OneDrive for Business accounts have a storage limit, and users might need to move files from one account to another to free up space or take advantage of a larger storage quota.
One-Stop Solution to Copy Files Between OneDrive for Business Accounts
We will use a third-party professional and reliable tool, that will automate all the manual and technical steps, and hence it will provide you with a seamless and error-free data transfer experience.
We suggest OneDrive to OneDrive Migration Tool, a tried and tested, most reliable software for various types of data migration projects in Microsoft 365. This software ensures maximum user data protection and keeps the data intact throughout the whole process.
Few Simple Steps to Copy Files Between OneDrive for Business Accounts
Step 1. In the very first step, you need to download this software and run it, on your computer. Now a window will open and you have to select Office 365 as the source and the destination migration platform.
Step 2. This is a powerful software, integrated with modern features that make it capable of carrying out various types of data migration projects in Microsoft 365. Hence, in order to move files between OneDrive for business accounts, you need to check the migrate document box and also enable document permissions.
Note: Date-Based filter is a remarkable feature integrated into this software for users to migrate selective data according to the desired date range.
Step 3. Now in this step, you need to log in with the source and the destination credentials of Admin ID & Application ID and then click on the validate button. This step will validate the required permissions. Then Click Next.
Step 4. In this step, you have to create user group mapping, and you can create it by using any of these three options integrated into this software i.e, Fetch Users, Import Users, and Download Template.
Step 5. After creating user group mapping click on the validate button, then it will automatically validate the associated required permissions.
Step 6. Now you have done all the required steps, just click on the start migration button, and the software will automatically copy files between OneDrive for business accounts.
Features Of This Software That Makes It Stand Alone
1. It preserves the document versions, hierarchy, and integrity of data throughout the whole process.
2. It provides a date-based filter for selective data migration according to the date range.
3. It comes with an option to prioritize the user accounts to migrate first.
4. It comes with three different types of Re-Run migration options, that enable users to migrate all the documents without creating duplicates.
5. It is a powerful software that can take place in multiple types of migration projects in Microsoft 365, including Mailbox migration, Shared mailbox migration, OneDrive migration, and many more.
What is the Other Alternative Of Tools to Transfer Files from one OneDrive Account to Another?
We can consider a manual download and upload of required data from the source account to the destination OneDrive account in order to move files between OneDrive for business accounts.
Follow These Guided Manual Steps to Move Files Between OneDrive For Business Accounts
1. Log in to your source OneDrive account with the username and associated password.
2. Now select the required documents folders and files and download and make a copy of these on your computer.
3. Now log in to your destination OneDrive account and upload all the downloaded data to this account. Perform this same procedure for all the OneDrive user accounts.
There are many limitations associated with the manual approach and therefore we have provided you with the most appreciated solution to copy files between OneDrive for business accounts.
Shortcoming of Manual Method to Transfer Files from One OneDrive Account to Another
The manual download and upload method to transfer files from one OneDrive account to another has some potential shortcomings, including:
- Time-consuming: This method can be very time-consuming, especially if you have a large number of files to transfer. You will have to download each file individually from the source account and then upload it to the destination account.
- Tedious: It can be tedious to manually transfer files one by one for a larger number of OneDrive accounts. This can lead to errors or omissions if you are not careful.
- Bandwidth Limitations: If you have limited bandwidth, it may take a long time to download and upload large files. This can also slow down your internet connection, making it difficult to use other online services. Moreover, you can also face download or upload failure in between the migration
- Risk of Data Loss: If you accidentally delete a file during the transfer process, or if there is a problem with your internet connection, you may lose your data at some point in time.
- Security Concerns: Transferring files manually can also raise security concerns, especially if the files contain sensitive or confidential information. If you are not careful, someone could intercept the files while they are in transit.
While the manual method of downloading and uploading, can be a useful method to transfer a small number of files, it is not an efficient or secure method for transferring a large amount of data through OneDrive accounts. There are other more efficient and secure methods available, such as using the above-mentioned tool
Benefits Of Using An Automated Software Over Manual Approach
Using automated software over a manual approach can offer several benefits, including:
- Automated software can perform tasks much faster than manual methods. This means you can save time and increase productivity by automating repetitive and time-consuming tasks.
- Moreover, it can perform tasks with a high degree of accuracy, reducing the risk of errors and data loss. This is particularly important for tasks that require data integrity maintenance.
- Additionally, it can also handle large volumes of data with ease, making it ideal for businesses or individuals who need to transfer or process large amounts of data.
- It performs tasks consistently, ensuring that the results are always the same. This is important for tasks that require a high level of consistency, such as data analysis or report generation.
- Using automated software can be cost-effective in the long run, as it can reduce the need for manual labor and increase efficiency, saving time and money.
- Automated software can provide an extra layer of security by ensuring that sensitive data is handled in a secure and controlled manner. This reduces the risk of data breaches and other security incidents.
- The software comes with 24/7 technical support for its users, in case you are stuck with something then we will get guidance from the team of professionals. On the other hand, you have to manage everything on your own with a manual approach.
Using automated software over a manual approach can provide numerous benefits, including increased productivity, accuracy, scalability, consistency, cost-effectiveness, and security. Moreover, these are only a few benefits, that make it a one-stop solution for users seeking to move files between OneDrive for business accounts in Microsoft 365.
Try It For Free
You can try this software by yourself for free by availing yourself of the free demo version. The free version of this tool allows you to migrate two user accounts for free. In this way can verify the working and performance of this tool. Try the Demo Version Now!
Bringing It All Together
In this detailed guide, we have shown you, how you can move files between OneDrive for business accounts in Microsoft 365, without putting yourself in a cumbersome situation by following the manual approach. However, the manual method may come into use, when the user has limited data to migrate.
Other than this, it is always advised to use a professional automated tool for this operation. Hence, by using the above-mentioned tool, users can make this tedious process into simple steps in order to carry out the whole migration.
Must Read: How to Increase Office 365 Mailbox Size in 2023? A Guide to Follow
Can we use our OneDrive accounts during the migration process?
Yes, this utility works in the background which makes this operation completely invisible, and hence, you can easily work on any OneDrive account without any hassle.
Does this software impose any data limitation to move files between OneDrive for business accounts?
No, there is no such limit on data size, this software allows users to migrate tons of Gbs of data without any extra charge.
Does this software supports Windows 7 OS or not?
This software supports all Windows OS starting from Windows 10, 7, XP, and so on without any complications.