MS Outlook

How to Print Multiple PDF Attachments in Outlook for Seamless Access

In Abstract: If you are looking for a solution to print multiple PDF attachments in Outlook without opening them. But due to there being more solutions on the internet, if you are not able to understand which solution is the best then do not worry. Today, through this technical guide, we will tell you how to save multiple PDF attachments in Outlook. So, read the blog guide till the end to know the solution and other information to solve the problem.

Microsoft Outlook, a popular email software, offers a variety of capabilities to manage emails and files efficiently. On the other hand, printing multiple PDF attachments directly from Outlook may not be obvious to users.

So, there can be many reasons behind saving PDF attachments. So let us try to know some reasons before knowing the solutions.

Print Multiple PDF Attachments in Outlook – Main Motives

As we mentioned, it is not easy to print PDF attachments at once in Outlook. There are various reasons why users should print email attachments in Outlook. Some of the most important commons are:

• Users may need to store attachments in hard copy for future use.
• If someone has to transfer hardcopy attachments from one computer to another, they must print Outlook multiple attachments.
• Users wish to download attachment files in Outlook so they can access them without an internet connection.
• Users want to print all attachments in MS Outlook so that they can be used as proof.

There are many other reasons mentioned above. Well, after knowing all the reasons, let us move further below and know what it means to print attachments.

Also Read: Save Outlook Email Attachments

What Do Print Attachments Indicate?

Print attachments are additional items, usually supplemental documents or photographs, that go along with the main body of printed material. These attachments serve a variety of functions, such as providing additional details, supporting evidence, or graphic aids to improve understanding. Print attachments in a professional setting may include graphs, charts, or tables that explain complex data cited in a report or presentation.

They may be notes, references, or images supplementing an article or essay for personal use. Print attachments serve an important role in increasing readers’ understanding and depth of information, providing a more comprehensive knowledge of the original text. These supplementary materials are important in providing a holistic and detailed perspective on the topic at hand, whether in an academic, professional, or casual context.

Read More: Download All Attachments from Multiple Emails in Office 365

After knowing and understanding all the important things. Now it’s time for us to know all the methods that will help us to print all PDF attachments at once in Outlook.

There are two types of solutions to do this, first is the automatic method and second is the manual method. Both solutions are effective, so go ahead and consider the first method.

Print Multiple PDF Attachments in Outlook – Automated Solution

You should try the Outlook Attachment Extractor Software, which allows users to print all email message attachments in PDF format into MS Outlook. Additionally, the software allows you to save attachments separately into a particular folder to print them effectively and safely.

Also, you can export attachments from numerous email files to PST, OST, and BAK files in bulk. Apart from this, this software is ever reliable and valuable which is beneficial for both tech and non-tech users. Apart from this, this software also provides users with advanced features.

So, let’s move further down to see how this software works.

Print All PDF Attachments in Outlook Using Simplified Steps

1. Download, install, and run the software on your system.
2. Then, hit on the “Add Files” and “Add Folders” button.
3. Choose the “Folder Hierarchy” option and the “Destination Path” to print multiple PDF attachments in Outlook.
4. After that, select the “Mailbox Items” which you want to print.
5. Finally, apply the filters and then click on the “Extract” button.

With the help of this application’s steps, you can print your data very easily, and that too without any data loss. Because this software is a one-time investment and is also tested by experts.

Now if you are looking for a completely free solution, then you do not need to worry about that either. We have also described the manual method below.

Print Multiple PDF Attachments in Outlook Without Opening – Manual Method

There are various human techniques available for printing attachments from Outlook. We have, however, investigated the two best solutions for printing all attachments in Outlook 2021, 2019, 2016, 2013, 2010, 2007, and Outlook. To print attachments received in email messages, follow the steps for each method exactly.

Method 1: Use the Quick Print Option

In this method, we will use the Quick Print option provided by Outlook. So, follow the steps given below to Print PDF attachments from multiple emails in Outlook.

1. Navigate to the email message you wish to print in Outlook.
2. Only one attachment from the Outlook email should be selected here.
3. Navigate to the Attachments tab.
4. In the Actions section, select the Quick Print option.
5. The Opening Mail Attachments pop-up will appear here; click the Quick Print button.
6. You must now click the Open button.
7. The selected attachments will open; try to print them all at the same time.

Method 2: Use the Print Command

In this method, we will use the Print command. So, follow the steps given below.

1. Open the email that contains the attachment, you want to print.
2. Using the keyboard, press “CTRL + P” simultaneously.
3. ​After that, Manage the printing options as needed to Print PDF attachments from multiple emails in Outlook.
4. Finally, select Print Options > Print from the menu to print multiple PDF attachments in Outlook without opening.

You can print attachments in Outlook using these two classic techniques. However, these tips are easy to implement and allow you to print your Outlook attachments as needed.

However there are many shortcomings of the manual method, so let us move further and look at the shortcomings of the manual method and the advantages of the automated method.

Manual Method Restrictions

• Printing thousands of emails would be a hard task.
• You must meet the printer requirement every time, which is also impossible.
• Maintaining a printer is an expensive option.
• Your Outlook attachments are not available in higher resolution.
• It is difficult to keep the messages in the hierarchy.

After knowing the drawbacks of the free method, let us look at the advanced features of the smart method below. to print multiple PDF attachments in Outlook

Advantages of Automating with a Tool

• Multiple attachments can be downloaded from Mac Outlook. New OLK data files and folders
• Capable of extracting attachments from Outlook Profile PST and OST files new
• Allows you to extract attachments from all Outlook email folders as well as a specific folder.
• Effective way to extract Inline Images and Inline Attachments from Outlook.
• There are two ways to add Outlook Data Files: Add File(s) and Folder(s)
• Supported running the utility as a Standard/Guest account without requiring Admin privileges.
• Attachments can be extracted from Deleted Items and Junk Folders.
• The date filter feature for downloading files from MS Outlook has been improved.

Finally, we have learned all the methods behind printing multiple PDF attachments in Outlook without opening them. But our advice is that you should not choose the manual method and choose the smart and expert solution mentioned in the first method.

Time to Wind Up

We have described all the possible methods to print multiple PDF attachments in Outlook without opening them in this technical and informative guide. Also, we have told you the manual and automated solutions to save multiple PDF attachments in Outlook. Now it depends on you which solution you will choose to print all PDF attachments in Outlook at once. If you want to save PDF attachments from multiple emails in Outlook without data loss, then you should choose the professional way.

Frequently Asked Questions

Q 1: Can I print attachments from Outlook?
A: Using the print option, you can easily print all attachments from Outlook email messages. This is an Outlook built-in function that allows users to print only attachment files.

Q 2: Can I print a PDF attachment without opening it in Outlook?
A: You can print multiple PDF attachments without opening each one in Outlook. Simply open the email with PDF attachments, select the ones you want to print, then right-click and select “Print” from the context menu. The PDF files specified in this step should be sent to the printer instantly without the need to open them individually.

Q 3: Is it possible to print all files at once, including PDF, in an Outlook email?
A: Yes, Outlook allows you to print all attachments in an email. Open the email, go to the “File” tab, select “Print,” and then select “Print Options.” Check the box that says “Print attached files” or something similar, depending on your Outlook version. All attachments including PDFs attached to that email will be printed.

Q 4: Can I change the printing settings in Outlook for multiple PDF attachments?
A: Printing settings for multiple PDF attachments can be changed in Outlook. After selecting the PDF attachments, right-click and select “Print.” Before starting the printing process, you can change print options such as page orientation, paper size, number of duplicates, and more in the print dialog box to print multiple PDF attachments in Outlook without opening.