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A Solution to Restore Individual Mailbox from Exchange 2010 Backup

Published By Mohit Jha
Tej Pratap Shukla
Approved By Tej Pratap Shukla
Published On April 3rd, 2024
Reading Time 5 Minutes Reading

Nowadays, no organization wants to take the risk of not having proper backups. Simply imagine the kind of information (data) loss an email application crash could cause. This is enough to give an idea of what an Exchange administrator has to go through if an Exchange Server crashes without a Backup file. So it is no surprise that the market is flooded with numerous backup and restore solutions that allow the restoration of individual mailboxes from Exchange 2010 Backup.

Although in most cases, the Exchange administrator restores an entire database from its backup file, there could be instances wherein it is needed to recover single mailbox in Exchange 2010. For example, a user might accidentally delete some important emails from their mailbox and send a request to the administrator to restore the mailbox from the backup file. In such cases, what is the best strategy to employ? In this blog, we will focus on this particular situation and provide some insights.

Table of Content 

Learn More on How to Restore a Single Mailbox in Exchange 2010 Backup

Before going to restore single-user mailbox Exchange 2010 process, let us familiarize ourselves with some basics.

  • Usually, individual mailboxes recovery from the backup is not required. After being deleted, a mailbox can be found in Disconnected Mailboxes under Recipient Configuration. From there, it can simply reconnected and restored. Therefore, we will explain the situation where a deleted mailbox has been purged from disconnected mailboxes.
  • Convert Exchange database file EDB to Outlook-supported format enables individual mailbox data access through MS Outlook.
  • The recovery procedure mentioned below assumes that the readers are familiar with the backup and restore process and that a full backup of the database exists.

How to Restore Individual Mailbox from Exchange 2010 Backup?

In recent dates, several applications have been available, that restore a single mailbox in exchange 2010. Here we recommend one of the best software entitled as EDB Repair Tool. This software is specially designed to recover the individual items from the Exchange 2010 backup. Also, the software can recover permanently deleted emails from Exchange mailboxes. It is compatible with Exchange Server 2019, 2016, 2013, and all other below versions. This utility allows to export by category Contact, Calendar, Mail, Task, Journal, etc. Here are the steps to use this tool for Exchange mailbox recovery:

Steps to Restore Single Mailbox in Exchange 2010 Backup

Step 1. Download and Run the tool.

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Step 2. Now, click on the “Add File button to select the EDB file.Add File

Step 3. Click on the Select File button and Browse the EDB file to select it.

browse edb file

Step 4. Hit on the Export button in the preview section to migrate the EDB files.


Step 5. Choose Enter Destination Mailbox where you wish to add the exported EDB file.
Step 6. Now, Successfully Export your Individual Exchange Mailbox.

Restore Individual Mailbox from Exchange 2010 Backup Manually

Let’s see the manual process to complete the process. Although it has some limitations which will also be discussed in the upcoming section.

Step 1. Windows Server Backup

1. Open the Windows Server Backup > Actions

2. Choose Recover to start the Recovery Wizard

3. Select the source location of the backup and then Next

4. Choose the date and time to create the backup for restore and move to Next.

5. Choose ‘Applications’  as the Recovery Type.

6. Select Exchange as the application to recover. Choose not to perform a roll forward of the database. Click Next

7. Select ‘Recover to another location’, and provide the destination path to store the resulting file. 

8. Hit on the ‘Recover’ to start the process of restoration.

9. After the completion of the process, make it a clean shutdown.

10. Take the restored database to a clean shutdown state with the help of ESEUTIL

11. In the last create a recovery database using EMS and Restore individual mailbox in Exchange Server 2010.

Also Read: How to restore Exchange database to different server?

Step 2. Backup Exec 2010 to Restore Single Mailbox in Exchange

1. Make use of EMS and create a recovery database, execute the below commands:-

New-MailboxDatabase -Recovery -Name RDB -Server mailboxServerName -EdbFilePath fullPath -LogFolderPath fullPath

2. After the completion of the Recovery Database (RDB), choose the target mailbox database from the store selections in the Backup Exec console.

3. From the Microsoft Exchange Redirection, choose the Redirect Exchange sets. Specify the Exchange server name.

4. Now choose ‘Redirect using Volume Shadow Copy Service (VSS) snapshot provider’.

5. Select ‘Redirect to storage group or Database. Make sure to specify the name of the Recovery database under ‘Restore to database’.

6. Finally, submit the restore job.

Negative Aspects of Manual Approach

1. It does not restore individual mailbox in Exchange 2010 backup
2. The method to restore single Exchange 2010 mailbox in a lengthy and time-consuming
3. The technique is complex and inexperienced users face trouble while executing it
4.  Mishandling of any step leads to data loss, data corruption, system damage, etc.

Summing Up

It is often a tricky situation for Exchange users to get back their deleted mailbox data from Exchange 2010. We hope that one of the above-mentioned methods will be able to help you restore individual mailbox from Exchange 2010 backup. Users can avoid all the hassle and risks by using the mentioned automated application to perform EDB to Outlook-supported file format conversion and extract desired data easily.

Frequently Asked Questions

Q can we restore the complete data from the Exchange 2010?

Ans – Yes, by using the tool mentioned above, you can restore all of the data such as emails, contacts, calendars, and others.

Q How do we create a recovery database using PowerShell?

Ans – Execute the below command

New-MailboxDatabase -Recovery -Name RDB -Server mailboxServerName -EdbFilePath fullPath -LogFolderPath fullPath

By Mohit Jha

Mohit is a Microsoft-certified expert who has assisted thousands of clients with Outlook & Microsoft Office 365 issues. He enjoys writing on email clients as well as data migration. He is always excited about giving troubled readers the most up-to-date knowledge, explanation, and refinements.