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Save Zimbra Emails to Hard Drive – Step-by-Step Explanation

Published By Ashwani Tiwari
Tej Pratap Shukla
Approved By Tej Pratap Shukla
Published On April 16th, 2024
Reading Time 9 Minutes Reading

We User Query: “My company just switched to the Zimbra program for regular business communication. Because of bad past experiences, we don’t want to take any kind of risk with the data this time. Therefore, we are looking for a dependable solution to help save Zimbra emails to hard drive. Please suggest a simple solution to this problem.”

Despite the fact that Zimbra is not the most used email client, it is not far behind. It is chosen by over 5000 enterprises and over 500 million customers in about 140 countries. What separates it from other email clients? It is a lightweight email server that may be used both locally and remotely. It makes it simple for users to store important files, messages, and data. Exporting data files with attachments, contacts, calendars, tasks, and briefcase folders is available with Zimbra Webmail.

But, why do users want to download Zimbra mail on hard drive? It is important to always keep an extra layer of protection when it comes to your most crucial data. There is also the number of hacking and malware cases increasing day by day leading to the loss of data. Therefore, you should not take the risk of not having a copy of your data stored somewhere safe like your hard drive. Hence, in this article, we have provided users with a complete step by step guide to successfully save their Zimbra emails into the hard drive.

Table of Contents:

  1. Why Users Want Solution to How to Backup Zimbra Mailbox?
  2. How to Save Zimbra Emails to Hard Drive Using Manual Approach?
  3. How to Backup Zimbra Emails with Expert Recommended Solution
  4. Quick Steps to Save Zimbra Emails on Local System
  5. Eminent Characteristics of the Professional Software
  6. Conclusion & FAQs

Why Users Want Solution to How to Backup Zimbra Mailbox?

There are several reasons why users want to know the solution to download Zimbra Mail on hard drive, we have covered the most prominent ones in the below mentioned points.

  • One of the most common reasons among users is that they want to ensure that their email data including contacts, calendars, related attachments, etc. stored in their Zimbra mailbox are securely backed up to avoid data loss in unforeseen situations like hardware failure, piracy attack, etc.
  • Having a local backup of their Zimbra mailbox data ensures the recovery of important data quickly in cases such as server crashes, ransomware attacks, etc.
  • In many cases, users want to know how to backup Zimbra mailbox as they might want to migrate or transfer to a different email platform or a new version of Zimbra to get access to better features for email management.

Different Methods to Save Zimbra Emails To Hard Drive

There are 2 techniques for saving your data files to hard drive.

  • The manual approach is the first option. This method will be completed in 3 stages. First stage requires you to export the data files from Zimbra Client (.tgz) after which, you need to convert the files to Outlook which is the second stage. Then, the third stage requires you to export these files in Outlook supported format and then the procedure will be completed.
  • Another solution to download Zimbra mail on hard drive is the professional software, which allows you to store your emails to your hard drive without having to go through a lengthy process. Let us go over them one by one.

How to Save Zimbra Emails to Hard Drive Using Manual Approach?

Step 1: Backup Zimbra Emails to Hard Drive by Downloading TGZ Files

The methods outlined below will allow you to export your mailbox items straight to EML format on your system. Follow the below-mentioned steps:

  1. Open the Zimbra desktop client and navigate to the Preferences tab.preferences-tab
  2. Select Import/Export from the left pane.import-export-option
  3. Select All Folders from the export window.all-folders-option
  4. You may now pick any individual mailbox item or the entire mailbox. To proceed, click OK.choose-item
  5. To begin the procedure, click on Export.hit-export
  6. After that, specify where you want the mailbox items saved.

To save Zimbra emails to hard drive, you first need to unzip the ZIP file wherein the exported objects are packed. To unzip the file, use appropriate software such as WinZip/WinRAR. Next, look at the length of the unzipped mailbox items. For the time being, Zimbra only supports EML format for exporting mailbox files.

Step 2: Convert Exported Files to Outlook

EML files can easily be accessed with the Outlook desktop client anytime.


As a result, it may appear to be overkill, but it is feasible to transfer exported files to your Outlook desktop client.

  1. Start the process to save Zimbra emails to hard drive by opening your Outlook desktop client. Select the Folder tab from the ribbon and click on the New Folder tab.folder-tab
  2. Enter a new name for the
  3. EML files may be viewed at any time using the Outlook desktop client.

Step 3: Export Converted Files to Outlook Data File

Now you can export your emails from Outlook to your PC as Outlook supported file format.

  1. Select Open & Export from the left pane after clicking the File tab. Select the Import & Export tab to save Zimbra emails to hard
  2. In the Import and Export Wizard, choose Export to a file from the list.export-to-a-file
  3. Then, choose Outlook Data File (.pst) option and hit Next.outlook-data-file
  4. Choose the folder that contains the Zimbra backup files.choose-folder
  5. To save the file, click the Browse option and navigate to the chosen destination.browse-location
  6. Examine the previously given location for the stored PST file.

How to Backup Zimbra Mailbox? Use Expert Recommended Solution 

As we have seen in the manual method, the process of exporting your emails to a hard drive is very long. Thus, to avoid such hassle, a user can use the tool that is most recommended by professionals. Using the Zimbra Converter Tool, you can save your data to the hard drive directly from the webmail without having to follow the long procedure.

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This tool helps to save the emails in many different file formats like PDF, MBOX, and EML and not only .pst. In addition to that, in the process to solve how to backup Zimbra mailbox, it assures data structure and data security are maintained. Also, it stores all of your data, including email messages, attachments, contacts, calendars, and tasks.

Quick Steps to Save Zimbra Emails to Hard Drive

Note: If you have the .tgz files already exported on your local storage, you can insert the files to the software and convert to either .pst or .pdf format.
  1. Download the tool and click on the Add File option. Choose the option Add Online Mailbox option.add-online-mailbox
  2. Enter the login credentials for your Zimbra account and hit the Login button.enter-credentials
  3. Preview the data and hit Export to start the procedure.add
  4. Click on the PST option in Select Export Type section and hit Advance Settings button to apply the filters.filters
  5. Choose the destination location for end result in the Browse field and hit Export to initiate the conversion.filters

Eminent Characteristics of the Professional Software

The above-discussed professional software, recommended by experts has various eminent characteristics that make it an ideal option for users to save Zimbra emails to hard drive, we have discussed some of the most common ones in the below mentioned points. 

  • The tool has an advanced feature, that allows users to convert their Zimbra TGZ files into multiple file formats such as PST, PDF, EML, vCard, MBOX, etc. 
  • It provides users with a complete export of their Zimbra mailbox items such as emails, contacts, calendars, tasks, etc. hence, providing a convenient method to extract email data from Zimbra webmail. 
  • Users have the option to migrate their mailbox data in bulk mode with the help of Add File(s) or Add Folder(s) option and also convert these files to PST on the basis of file size. 
  • The tool has the capability to export all as well as selective Zimbra emails along with related attachments with the help of Advance Filter options like Date and Categories. 
  • It allows users to maintain the original folder hierarchy throughout the conversion process and is compatible with all versions of Zimbra Desktop: 7.3.1, 7.2.8, etc. 

Concluding Words

It is usually a good idea to back up your data in a secure location on a regular basis. As a result, this article discusses both manual and instant solutions to save Zimbra emails to hard drive. Therefore, we recommend to take the help of the professional software discussed above in this article to save your time and effort by avoiding avoid the lengthy manual procedure and its complications.

Frequently Asked Questions

Q.1 How to backup Zimbra mailbox to my hard drive with all email data?

Ans. There are several methods that can help you to successfully complete the process to backup your Zimbra mailbox into hard drive, you can use Zimbra’s built-in export function or a professional method discussed above in the article as per your convenience. 

Q.2 Can I save my Zimbra emails and access them offline without internet connection?

Ans. Yes, users can have offline access to all their Zimbra email data by exporting it to a file format supported by email clients such as Outlook, Apple Mail, or Thunderbird. 

Q.3 Is it possible to backup my Zimbra emails on a cloud storage?

Ans. Yes, you can easily backup and store your Zimbra emails on cloud storage by exporting them into a supported file format and uploading this file on a cloud-based email service such as Office 365, Gmail, Yahoo, etc., for your convenience you can check how to perform Zimbra to Office 365 migration


By Ashwani Tiwari

I am an Expert Technical Analyst, specialized in assisting users with complex technological challenges. Through my blogs and articles, I offer expert guidance to help tackle these technical issues effectively. My true passion lies in providing valuable insights and simplifying complicated technicalities, enhancing user understanding and confidence.