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Save Zimbra Emails to Hard Drive – Step-by-Step Explanation

Published By Ashwani Tiwari
Tej Pratap Shukla
Approved By Tej Pratap Shukla
Published On February 28th, 2022
Reading Time 6 Minutes Reading

User Query: “My company just switched to the Zimbra program for regular business communication. Because of bad past experiences, we don’t want to take any kind of risk with the data this time. Therefore, we are looking for a dependable solution to help save Zimbra emails to hard drive. Please suggest a simple solution to this problem.”

Despite the fact that Zimbra is not the most used email client, it is not far behind. It is chosen by over 5000 enterprises and over 500 million customers in about 140 countries.

What separates it from other email clients? It is a lightweight email server that may be used both locally and remotely.

It makes it simple for users to store important files, messages, and data.

Exporting data files with attachments, contacts, calendars, tasks, and briefcase folders is available with Zimbra Webmail.

But, why do users want to save Zimbra emails to hard drive?

It is important to always keep an extra layer of protection when it comes to your most crucial data.

There is also the number of hacking and malware cases increasing day by day leading to the loss of data.

Therefore, you should not take the risk of not having a copy of your data stored somewhere safe like your hard drive.

Having your data stored on the hard drive also helps in accessing them wherever you want, even if there is no internet connection.

Now, to storing your emails on a hard drive.

Different Methods to Save Zimbra Emails To Hard Drive

There are 2 techniques for saving your data files to hard drive.

The manual approach is the first option. This method will be completed in 3 stages. First stage requires you to export the data files from Zimbra Client (.tgz) after which, you need to convert the files to Outlook which is the second stage.

Then, the third stage requires you to export these files in Outlook supported format and then the procedure will be completed.

This is clearly a very time-consuming and difficult solution.

Another solution to save Zimbra emails to hard drive is the immediate approach, which allows you to store your emails to your hard drive without having to go through a lengthy process.

Let us go over them one by one.

Method 1: Save Emails to Hard Drive Using the Manual Approach

You must go through three stages before arriving at you goal.

The procedure is as follows:

If you do not want to go through all these mentioned stages and the procedure one-by-one, click here to jump to the instant solution.

It is only one stage and a few-steps long procedure which can easily be understood and complete by a novice user as well.

This will save a lot of time and effort at your end.

Step 1: Save Zimbra Emails to Hard Drive by Downloading TGZ Files

The methods outlined below will allow you to export your mailbox items straight to EML format on your system:

Follow the below-mentioned steps:

1. Open the Zimbra desktop client and navigate to the Preferences tab.


2. Select Import/Export from the left pane.


3. Select All Folders from the export window.


4. You may now pick any individual mailbox item or the entire mailbox. To proceed, click OK.


5. To begin the procedure, click on Export.


6. After that, specify where you want the mailbox items saved.

7. To save Zimbra emails to hard drive, you first need to unzip the ZIP file wherein the exported objects are packed. To unzip the file, use appropriate software such as WinZip/WinRAR.

8. Next, look at the length of the unzipped mailbox items. For the time being, Zimbra only supports EML format for exporting mailbox files.

Step 2: Convert Exported Files to Outlook

EML files can easily be accessed with the Outlook desktop client anytime.


As a result, it may appear to be overkill, but it is feasible to transfer exported files to your Outlook desktop client.

1. Start the process to save Zimbra emails to hard drive by opening your Outlook desktop client. Select the Folder tab from the ribbon and click on the New Folder tab.


2. Enter a new name for the folder.


3. EML files may be viewed at any time using the Outlook desktop client.

Step 3: Export Converted Files to Outlook Data File

Now you can export your emails from Outlook to your PC as Outlook supported file format.

1. Select Open & Export from the left pane after clicking the File tab. Select the Import & Export tab to save Zimbra emails to hard drive.


2. In the Import and Export Wizard, choose Export to a file from the list.


3. Then, choose Outlook Data File (.pst) option and hit Next.


4. Choose the folder that contains the Zimbra backup files.


5. To save the file, click the Browse option and navigate to the chosen destination.


6. Examine the previously given location for the stored PST file.

Your files have been saved to your hard drive in the Outlook accessible file format.

Method 2: Use an Instant Approach to Save Zimbra Emails to Hard Drive

As we have seen in the manual method, the process of exporting your emails to a hard drive is very long.

Thus, to avoid such hassle, a user can use the tool that is most recommended by professionals.

Using the Zimbra Converter Tool, you can save your data to the hard drive directly from the webmail without having to follow the long procedure.

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This tool helps to save the emails in many different file formats like PDF, MBOX, and EML and not only .pst.

In addition to that, while you save Zimbra emails to hard drive, it assures data structure and data security are maintained.

It stores all of your data, including email messages, attachments, contacts, calendars, and tasks.

The easiest method to export your data files can be completed following the given steps:

Note: If you have the .tgz files already exported on your local storage, you can insert the files to the software and convert to either .pst or .pdf format.

Step 1 – Download the tool and click on the Add File option. Choose the option Add Online Mailbox option.


Step 2 – Enter the login credentials for your Zimbra account and hit the Login button.


Step 3: Preview the data and hit Export to start the procedure.


Step 4: Click on the PST option in Select Export Type section and hit Advance Settings button to apply the filters.


Step 5: Choose the destination location for end result in the Browse field and hit Export to initiate the conversion.


Concluding Words

It is usually a good idea to back up your data in a secure location on a regular basis. As a result, this article discusses both manual and instant solutions to save Zimbra emails to hard drive.

It is recommended that customers utilize the professional approach since it saves time and efforts. You can also avoid the lengthy manual procedure and the complications involved.