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Import Outlook Calendar to Zimbra: Step-by-step Guide

Published By Ashwani
Tej Pratap Shukla
Approved By Tej Pratap Shukla
Published On March 4th, 2021

Summary: This blog explains the solution of how to import Outlook calendar to Zimbra. If you are looking for the same, this post will guide you through step by step.

Outlook is the most popular email program being used by all business users. Along with this, it is one of the best personal information manager, available as an application of MS Office suite. Although the desktop version of MS Outlook is not free. Due to this reason, many people are searching for a free email client to manage the mails just like Outlook. Therefore, Zimbra is one of the best desktop-based email applications. It is free of charge and open source email program. It is strong enough to provide a facility to manage and access mail account in offline or online environment.

The Zimbra email client supports many useful functionalities like it run on a variety of platforms, i.e., Windows, Mac, and Linux. Henceforth, users want to import calendars from Outlook to Zimbra email application. As everyone know, calendar is very important to manage all important events and meetings. Therefore, in this blog, we are going to discuss a complete solution to migrate data from Outlook PST to Zimbra application with an ease.

Suggestion: To directly convert PST calendar to Zimbra, use Outlook PST to ICS Converter Tool. This utility allows you to save calendar as ICS file which can be imported in Zimbra.

Import Outlook Calendar to Zimbra Using Manual Approach

Go through the following steps by which users can move calendar entries from MS Outlook to Zimbra. This method is classified into two different steps:

Step 1: Move Calendar From MS Outlook

  • Launch Outlook email client on your computer system
  • In MS Outlook, open Calendar that you want to import in Zimbra
  • After that, click on File tab and choose Save Calendar option from the menu bar
  • Select the destination location to save a resultant file and type the appropriate name for output iCalendar file under File Name box.
  • Now, you can see all details of calendar like Date Range, Name of Calendar etc. If you are satisfied now with details, then proceed to step 7. On the other hand, move to the next instruction.
  • Go to More Options to modify all the settings. At this point, you can set the particular date range in Calendar that you wish to import in iCal file.
  • In the last step, click OK button and press Save option.

The next step in this procedure to import Outlook calendar to Zimbra is to move the extracted .ics file in Zimbra application. Next, go through the below section to know the exact approach.

Step 2: Import ICS File in Zimbra

  • You can Exit the Outlook application and open the Zimbra account.
  • Then, you have to click on Preferences tab
  • Now, choose the Import/Export option
  • After that, browse the ICS/iCal file that was created in above step under an Import section
  • You must have an option to import file either in already existing calendar or creating a new calendar for it. Then, press OK button to continue the process
  • Finally, select Import option and press OK.

Outlook is capable enough to save all items such as contacts, calendars in PST format located on a local drive. So, whenever end users want to import Outlook PST calendar to Zimbra, there is a requirement of saving calendar in ICS file. This can also be done by a reliable and instant third-party solution.

Related Solution:

Professional Way to Move Outlook Calendar Entries to Zimbra

As we all know, there are multiple solutions available through which users can perform conversion process. The software, which helps to convert multiple PST files at the same time to an ICS file. It is capable enough to move Outlook mails, contacts, calendars and tasks without any data loss. It has a simple and user-friendly interface that even a novice user can use it without taking an expertise help.

Steps to Import Outlook Calendar to Zimbra are as follows;

Step 1. Download and Install Outlook PST Converter.

Step 2. Load PST files having calendar in the software.

add pst

Step 3. Preview PST data items with all information.

preview items

Step 4. Select ICS format from the Export options.

Import Outlook Calendar to Zimbra via ICS

Step 5. Choose location to save output and click Export.


Some of the extraordinary features of the tool are discussed below:

  • Exports multiple or single category i.e., mails, contacts, calendars & tasks at once
  • Allows the users to move bulk Outlook PST files with automatic search feature
  • Software helps to keep original date and subject in resultant file during conversion
  • Capable to move Outlook files from PST to different formats: PST to MSG / PST to VCF / PST to EML / PST to PDF
  • Application is compatible with MS Outlook 2013 (32-bit) and all other versions

Bottom Line

After considering the users demand of migrating calendar from MS Outlook to Zimbra application. Thus, in this blog, we have explained a manual solution to export Outlook calendar to Zimbra Desktop. But, users are unable to use this approach without the help of MS Outlook. So, we have also suggested an automated solution which helps to import Outlook calendar to Zimbra. Moreover, we have discussed the most interesting features of the tool in an absolute way.