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PCVITA software to convert ICS calendar files for Windows and Mac
ICS Converter Tool
PCVITA ICS Converter Tool converts ICS calendar files to PST, PDF, MSG, HTML, TXT and CSV on Windows and Mac. You add a single file or a folder, set a date range or a naming rule and export in one batch with your folder structure kept. ICS converter software has no file size limit and the free demo converts 10 calendar items before you buy the $29 licence.
- Input
- ICS (iCalendar) files, one by one or as a folder
- Output
- PST, PDF and four other formats
- Filters
- Date range and naming convention
- Editions
- Windows and Mac, own download
Mac users download ICS Converter for Mac and follow the Mac Software Guide. See all features. Converted PST files merge with the PST Merger Tool and contacts in VCF files move with the VCF to PST Converter.
How ICS Converter Tool Converts Calendar Files
Your ICS files go in on one side. Readable calendar data comes out on the other, in the format you select, with the folders kept.
ICS Calendar Files
Single files or folders
- One ICS file or many at once
- Folders that hold ICS files
- No file size limit
PCVITA ICS Converter
Built for Windows and Mac
- Scan of every added file
- Date range and naming filters
- Remove a wrong file before export
Readable Calendar Data
PST for Outlook, PDF for print, CSV for sheets
- Folder hierarchy kept on request
- Export report with item counts
- Opens in the app that handles the format
- 1AddSelect ICS files or a folder that holds them.
- 2ScanWait while the files load, then select an export type.
- 3ExportSet the options and save the converted files.
How to Convert ICS Files in 6 Steps
Six screens of ICS Converter from the first click to the export report. Click a step tab for its screen or follow the full walkthrough in the Software Guide.
Step 1. Launch the Tool and Add Files
Download and install ICS Converter Tool on Windows, then open it. Click Add File on the main screen.
Step 2. Choose the ICS File or Folder
Choose File to load one ICS file or Folder to load a folder of them. Click the three dots to set the path, highlight your calendar file and click Open.
Step 3. Add and Scan the Files
Click Add and wait while ICS Converter scans the file. Click OK when the scan completes.
Step 4. Select the Export Type
Click Export to list the export types. Select PST for an Outlook data file and PDF for print. Choose MSG, HTML, TXT, CSV or Print ICS for other needs.
Step 5. Set the Export Options
Open Advance Settings to split a PST file by size, name files by Subject or set the PDF page layout. Click Browse to set the destination, tick Maintain Folder Hierarchy or Ignore System Folders if you need them and click Export.
Step 6. Check the Export Report
Wait while the export finishes and click OK to see the export report. Save the report if you want a record, then open the destination folder to find the converted files.
Free demo, no licence needed for 10 calendar items.
ICS Converter Software Features
What PCVITA ICS Converter does with your calendar files, grouped by task.
Add ICS Files One by One or as a Folder
Load a single calendar file or a full folder and convert everything in one batch.
Add File and Add Folder Modes
File mode loads one ICS file. Folder mode loads a folder of ICS files for bulk conversion.
Remove Wrong Files Before Export
Use Remove to drop one file or Remove All to clear the list. You do not add the right files again.
No ICS File Size Limit
Large calendar files convert without a size restriction.
Combine Several ICS Files Into One
ICS file converter software merges many ICS files into a single output ICS file without data loss.
Convert ICS Files to PST, PDF, CSV and More
Calendar data goes to the format your next app needs, with the source folders kept.
Convert ICS Files to PST
Save calendar items as a PST file. Advance Settings splits the PST after a size limit you set.
Convert ICS to PDF, MSG and HTML
Export the same events as PDF, MSG or HTML files for sharing, printing or archive.
Convert ICS to TXT and CSV
TXT and CSV files open in a text editor or a spreadsheet.
Maintain Folder Hierarchy
ICS conversion software rebuilds your source folder structure in the destination folder on request. Ignore System Folders skips the system ones.
Mac Edition With iCal Output
Mac edition covers the same formats and adds iCal.
PDF Page Layout, Attachments and Numbering
PDF export carries its own settings, so calendar prints look the way you plan.
Page Layout Controls
Set margins from 2.0 to 10.0 mm, portrait or landscape and A4, A3 or Letter size.
Header and Footer Text
Add header and footer text, then set the font, size and colour.
Bates Number and Date Stamp
Number pages by start number, increment and position. Add a date stamp if you need one.
Attachment Options
Choose Attachment on Pin, Append Attachment or Save Attachment, with a naming convention for saved files.
Filters and Reports for Clean Output
Name the files, limit the dates and check the result before you share it.
Naming Convention
Name output files by Subject or by Subject plus Start Date. Mac edition adds an Autoincrement option.
Date Filter
Enter a start date and an end date and export only the events in that range.
Export Report
Report lists the output path, the calendar count and the fail count when the conversion ends.
Mac Edition With Its Own Guide
Mac users get the Mac edition download and follow the Mac Software Guide. Add File(s), Add Folder(s) and Export work the same way.
See these options on your own calendar files. Free demo covers 10 calendar items.
Why Outlook Import Alone Falls Short for ICS Files
Four limits from Microsoft documentation and what PCVITA ICS Converter does instead.
- 1
Imports Stay Snapshots
Microsoft states that an imported .ics file gives you a snapshot of the events at the time of import and the events do not update afterward. PCVITA tool saves converted copies in PST, PDF or CSV files that you keep.
- 2
Outlook Steps Select One File
Outlook.com steps tell you to browse to an .ics file, select it and click Open. PCVITA tool adds a folder of ICS files and converts them in one batch.
- 3
Outlook for Mac Takes One Format
Microsoft notes that Outlook for Mac imports events and to do items from the Export (.ics) format only and cannot import the iCal Archive (.icbu) format. Mac edition exports seven formats, iCal among them.
- 4
Export Code Saves ICS Only
Microsoft documents SaveAsICal, a VBA method that saves one calendar folder as an .ics file. PCVITA tool goes the other direction and saves ICS data as PST or CSV files.
Prepare Before You Convert ICS Files
Six checks before the first conversion. Work down the list, then open the converter.
- Collect your ICS files in one folder so the Folder option loads all of them in a single step.
- Check your system. Windows needs 100 MB free disk space and 4 GB RAM is recommended. Mac edition works on Intel and Apple M1 Macs.
- Decide the export type. Select PST for an Outlook data file, PDF for sharing or printing and CSV for a spreadsheet.
- Create a destination folder with free space before you click Browse.
- Note the date range if you need only part of a calendar, so your start and end dates are ready.
- Try the free demo on your own file before buying. Download the ICS Converter Tool demo and test 10 calendar items.
Numbers above match the Specifications table below.
Free Demo and Full Edition Pricing
Free demo first, then one licence. Item count is the difference between the two editions.
Demo Edition
Free
Test 10 calendar items on Windows or Mac
- Item limit10 calendar items
- EditionsWindows and Mac
- LicenceNot needed
Version 3.0, 59.51 MB, Windows
Full Edition
$29 one licence
Convert every calendar item in every ICS file you add
- Item limitNone
- EditionsWindows and Mac
- DeliveryElectronic delivery
30 Days Money Back*, Safe & Secure checkout. Mac buyers use the Mac edition order page.
Included in Both Editions The demo and the full edition share the same options, only the item count differs
- Add ICS Files or a Folder
- Remove and Remove All
- Date Filter With From and To Dates
- Naming Convention for Output Files
- PST Split by Size
- PDF Page Layout and Bates Number
- Maintain Folder Hierarchy
- Export Report With Counts
Version, System Needs and Conversion Limits
Versions, supported systems and export settings in one place.
| Windows edition | Version 3.0, 59.51 MB |
|---|---|
| Mac edition | Version 4.1, 161 MB |
| Windows versions | Windows 11 (64 bit), 10, 8 and 7 (32 and 64 bit), Windows Server 2008, 2012 R2, 2016, 2019 and 2022 |
| macOS versions | macOS Big Sur 11, Monterey 12, Ventura 13, Sonoma 14 and Sequoia 15 on Intel and Apple M1 Macs |
| Hardware | 100 MB free hard disk space, 4 GB RAM recommended, Intel Core 2 Duo E4600 2.40 GHz processor on Windows |
| Free demo limit | 10 calendar items in both editions |
| Delivery | Electronic delivery |
| Input files | ICS (iCalendar) files, added as files or as folders |
|---|---|
| Windows output | PST, PDF, MSG, HTML, TXT, CSV and Print ICS |
| Mac output | PST, PDF, MSG, HTML, iCal, TXT and CSV |
| File size limit | None |
| PST options | Split by size, Maintain Folder Hierarchy, Ignore System Folders |
| PDF options | Margins 2.0 to 10.0 mm, orientation, A4, A3 or Letter, header, footer, Bates Number, Date Stamp, attachment options |
| Filters | Date range, plus a naming convention by Subject or Subject plus Start Date |
| Export report | Output path, calendar count and fail count |
ICS Converter Tool vs Outlook Import and Export
What Microsoft documents for ICS files next to PCVITA tool, so you can decide which route fits your files.
| Point | Outlook (Microsoft documentation) | PCVITA Tool |
|---|---|---|
| Purpose | Imports .ics events into a calendar or subscribes to one | Converts ICS files to PST, PDF, CSV and more |
| Copy of events | An imported file is a snapshot at the time of import | Saves a converted copy in the format you select |
| Files per job | Outlook.com steps select one .ics file | Adds several files or a folder in one batch |
| Mac formats | Outlook for Mac imports .ics events and to do items, not .icbu | Mac edition exports seven formats, with iCal added |
| Saving ICS | VBA method SaveAsICal saves a calendar folder as .ics | Converts ICS in and combines several ICS files into one |
| Calendar in PST | New Outlook does not support calendar items saved in .pst files | Saves ICS calendar items as a PST file |
| Date range | SaveAsICal takes StartDate and EndDate properties | Date filter with From and To dates |
| Skills needed | Menu steps for import, VBA code for export | Add, scan and export in the tool window |
Import facts come from Import or subscribe to a calendar (Microsoft Support) and Import iCal items into Outlook for Mac (Microsoft Support). Export facts come from CalendarSharing.SaveAsICal method (Microsoft Learn) and Export Outlook items to a .pst file (Microsoft Support). Product facts match the Features and Specifications sections on this page.
ICS File Facts to Check Before You Convert
- An .ics file stores calendar events and Outlook for Mac additionally imports to do items from it as tasks.
- Importing gives a snapshot. Subscribing to a calendar keeps it linked to the source.
- iCal Archive .icbu is not an ICS file format and Outlook for Mac cannot import it.
- Outlook exports a calendar folder to .ics through SaveAsICal, with StartDate and EndDate to limit the date range.
- Calendar items in a .pst file are not supported in new Outlook at this time and importing a .pst file needs classic Outlook.
Open the Software Guide for the date filter and export options.
Sources for ICS File Facts Microsoft pages behind the facts on this page
- Microsoft SupportImport or subscribe to a calendar in Outlook.com or Outlook on the web
- Microsoft SupportImport iCal items into Outlook for Mac
- Microsoft LearnCalendarSharing.SaveAsICal method (Outlook)
- Microsoft SupportExport Outlook items to a .pst file
ICS Converter Tool FAQs
Answers to the questions users ask before and during an ICS conversion, grouped by topic.
Working and Limits How the tool behaves during the conversion
How does the ICS Converter Tool work?
Six steps convert ICS files.
- Step 1. Open PCVITA ICS Converter Tool and click Add File.
- Step 2. Choose File or Folder and select your ICS files.
- Step 3. Click Add, then OK after the scan.
- Step 4. Click Export and select the export type.
- Step 5. Set Advance Settings and the destination, then click Export.
- Step 6. Click OK and open the export report.
How do I convert an ICS file to PST?
Select PST as the export type. Add your ICS file, click Export and select PST. Open Advance Settings if you want to split the PST file by size, browse to a destination folder and click Export. PST files from ICS Converter keep your folder hierarchy when you tick Maintain Folder Hierarchy.
Can I convert several ICS files at once?
Yes. Click Add File and choose Folder to load a folder of ICS files or add files one after another. PCVITA tool converts all of them in one batch and the Remove option drops a wrong file before the export.
How do I export an Outlook calendar to an ICS file?
Save the calendar as an .ics file in Outlook first, then convert it. Microsoft documents SaveAsICal, a VBA method that saves a calendar folder as an .ics file and limits the export with StartDate and EndDate. Load that file into PCVITA ICS Converter to get PST or PDF files.
Can I export calendar data from a certain time period?
Yes. Set a From date and a To date in the date filter. PCVITA tool then exports only the events inside that range.
Is there a file size limit on the ICS files?
No. PCVITA tool converts ICS files of any size without a file size restriction. Free demo limits the number of calendar items, not the file size.
Does the conversion keep the data and the folder structure?
Yes. PCVITA tool does not change the data or the structure during conversion. Tick Maintain Folder Hierarchy and the destination folder mirrors your source folders.
Demo and Price What the demo covers and what a licence costs
What does the free demo of the ICS Converter do?
It handles 10 calendar items. Demo edition follows the same steps as the full edition, so you test the export type, the filters and the folder options on your own ICS files.
What is the price of the ICS Converter full edition?
$29. Full edition converts every calendar item with no item limit. Your download and licence arrive by electronic delivery after payment.
Can I get a refund on the ICS Converter?
Yes, within 30 days. PCVITA backs the purchase with a 30 day money back guarantee*, so test the demo first and ask for a refund if the full edition does not fit your files.
Compatibility and Formats Windows and Mac versions, export formats and other calendar apps
Which Windows versions does the ICS file converter support?
Windows 11 (64 bit), 10, 8 and 7, plus Windows Server 2008, 2012 R2, 2016, 2019 and 2022. ICS Converter Tool needs 100 MB free disk space and 4 GB RAM is recommended.
Is there an ICS converter for Mac?
Yes. Download ICS Converter for Mac, version 4.1. Mac edition works on macOS Big Sur 11, Monterey 12, Ventura 13, Sonoma 14 and Sequoia 15, on Intel and Apple M1 Macs. Open the Mac Software Guide for the screens.
Which formats can ICS Converter export to?
Six main formats. Select PST for Outlook, PDF for print, HTML for a browser, MSG for message files, TXT for plain text and CSV for a spreadsheet. Windows adds Print ICS and Mac adds iCal. PDF export brings page layout, header and footer, Bates Number, Date Stamp and attachment options.
Can I convert an ICS file exported from Tradify or another calendar app?
Yes, if the file is in ICS format. PCVITA tool loads .ics files from your drive. Add the file you saved from Tradify or another calendar app and export it to PST or CSV.
Can the tool combine several ICS files into one ICS file?
Yes. PCVITA tool merges multiple ICS files into a single output ICS file without data loss, so one calendar file replaces a folder of them.
Question not answered here? Ask on Live Chat or write to us from the Contact Us page.
Customer Ratings and Reviews
Ratings collected on pcvita.com and what customers wrote after converting their ICS files.
The ICS File Converter Tool is one of the best working tools that I have ever come across. The user-friendly interface, the date-filter, and folder hierarchy maintenance are a few of the features that I was impressed with the most. I have been suggesting all my employees and friends to use this wizard for every ICS file conversion they require.
There are various methods and tools performing the same task that I have used. Although, this ICS Converter Software is by far the best one. It was so easy to convert all my ICS files to my choice of file format and save it locally. I have to say, there is no better way to export the ICS files than this one. Hats off and a big thanks to the development team!
GearDownload: 100% clean badge, no spyware, adware or viruses found in PCVITA software.
DownloadAtoZ: 5 star award badge for PCVITA software. See every badge on the PCVITA awards page.
Key Takeaways on ICS File Conversion
The short version of this page.
- PCVITA converts single ICS files or full folders in both editions with no file size limit.
- Export types include PST, PDF and CSV and the Mac edition adds iCal.
- Date filter, naming convention, PST split and PDF page layout keep the output the way you plan it.
- Windows edition is version 3.0 and Mac edition is version 4.1, with its own download and guide.
- Free demo covers 10 calendar items and the full edition costs $29 with a 30 day guarantee.
Test ICS Converter Tool on Your Calendar Files
Download the free demo, add your ICS files and convert 10 calendar items before you buy the full edition.
Safe & Secure · 30 Days Money Back*