PCVITA Office 365 Backup Tool

First Choice of Office 365 Administrators Who Choose this Microsoft 365 Backup Solution Over Others.

(Average Rating 4.3 Based on 195 Reviews)

Best O365 backup Tool



  • Best Solution to Backup Office 365 Mailboxes Data into PST Format
  • Automatically Schedule Office 365 Backup on Regular Intervals (On Demand)
  • Download this Software for free to Create export in Bulk
  • Single Utility to Save All Items like Emails, Calendars, Contacts & Documents
  • One Stop Solution to Backup Microsoft 365 Shared Mailboxes to System
  • Inbuilt Dashboard to Track Real Time Export Status of Mailboxes
  • Concurrent Backup: Export Multiple User Mailboxes Simultaneously
  • Helpful Date-Filter Option to Backup Only Selective Data from O365 Account
  • Provides Freedom to Select Desired Destination Location for Office 365 Backup
  • Offers Users to Select the Resultant File Size (in GB) As Per Their Choice
  • Office 365 Backup & Restore Options to Upload PST Files Back into the Mailbox
  • Software is Compatible with Windows 10 and its Lower Versions

Free Live Demo: PCVITA Office 365 Backup Software - Fully Secured Download Version

Office 365 Email Backup Best Practices

The Company / Organizations have planned and moved to MS Office 365 for better collaboration and storage capabilities. Well, it is a cloud-based connectivity suite of Apps & Services, that stores all your data on the cloud. This does not mean that data stored on cloud are completely safe & secure.

A good O365 backup of Account (SAAS data) ensures that all your crucial data is secured and whenever needed can be restored back to Microsoft Office 365 / OWA. Know what are the reasons why backup required.

Gaps in Office 365 Retention Policy O365 email backup & retention policies that are hard to manage and limited. Backup is a best practice to fill the gaps and protects data by storing it in one place.
Security Threats Internal / External Threats from the Insiders or Malware, Viruses, and Ransomware Attacks, those are increasing more frequently. Only a good backup & recovery plan mitigates the risk of losing critical data.
Legal Requirements No one knows when they require their critical data. Office 365 email Backup ensures retrieval of O365 data whenever needed like for legal action to meet any compliance needs.
Ex-Employee Data Whenever an employee leaves an organization, the account is removed permanently to empty space acquired. Who knows when you need all those deleted data in future. Don’t you think backup will help you?

Why PCVITA Office 365 Mailbox Backup Tool is Secure?

PCVITA Office 365 backup software allows user to securely create a backup of the user mailbox or O365 shared mailbox items i.e. emails, contacts, calendar and documents. The tool is developed to help both big & small organizations to manage their high security standards. Software secures your business data and helps in retrieving data when needed.

Backup Office 365 Mailbox to Local Server Software to backup complete Outlook 365 user data exclusively on local storages / server / computer. So, no need to worry as your crucial mailbox items are not stored on 3rd party servers. Access your OWA data offline when needed.
No Impact on Work Office 365 Email Backup Solution runs in the background and is completely invisible to the user. Freely work as there is no impact on the performance of your system. No, data blockage even during the process to backup office 365 on premise in background.
Secure Office 365 Backup & Restore You can easily import PST file directly to Office 365 whenever required. Creating copy of O365 emails is the possibility to restore mailbox items easily and immediately. Office 365 backup tool ensures stability of data and guarantees availability in case needed.
24*7 Technical support Technical support is available 24*7, that is included in the price. Have any doubt or query about the tool or need any help, our Customer Support Service team is there for you 24 hours.

PCVITA Office 365 Cloud Email Backup Utility as a Service

We provide on-demand restore & backup service for Office 365 to extend your crucial data protection. Submit your query to Us!

Office 365 User Mailbox Backup

O365 Supported Plans

Backup Office 365 Business Premium / Essentials, O365 Education A1 / A3 / A5, O365 Enterprise E1 / E3 / E5, Firstline Workers F1 and Exchange Online Plan 1 / Plan 2.

Advanced Features of Office 365 Backup Solution

Add Users

Multiple Ways to Import Users into Tool

This advanced utility allows users to import user mailboxes into tool in two ways:

  • Fetch Users: This option will allow users to fetch all the users created in Office 365 with single click.
  • Import Users: It is also possible to import users via CSV file containing a list of user mailboxes that you want to export in Office 365 email backup.

There is a Download Template button that will provide you a CSV template that you can use to import users.

Sub-Domain Users

Live Dashboard to Track Backup Progress of Users

This Microsoft 365 Backup Tool also offers users to track the backup progress of user mailboxes in real-time via its Dashboard screen. The inbuilt dashboard provides details like the Email Address of User mailbox, the real time count of emails, calendars, contacts and documents that are being backed up. Additionally, the users can view the dashboard in List View and Tile View.

Advanced Features – Office 365 Backup Software

Important Features of Software to Backup & Restore Emails from Office 365

backup multiple mails

Create Mailbox Backup in Batch

Using Office 365 backup software, you can backup offline copies of multiple O365 mailboxes (emails, contacts, calendars, and documentss) from the cloud to on-premise storage space. For this, the admin needs to fetch or import users into tool and select the destination location for backup.

Moreover, the utility ensures that all your data is saved while keeping data integrity intact.

advance options

Advance Options to Backup Office 365 Mailbox

The software offers multiple robust features which make the entire process efficient:

  • Maintain Folder Hierarchy: This option is used to keep the folder structure of data while downloading in PST format.
  • Date Range: To archive the data of a particular time period on local system in the preferred file format.

restore o365

Office 365 Restore Functionality

Utilizing the Office 365 Backup & Restore tool, admin can effortlessly restore the data and migrate Outlook to Office 365 mailbox using the PST file. One can also keep the actual folder structure with Folder Hierarchy feature during restoration task. This tool acts as a single utility that will help them to manage O365 mailboxes easily.

virtual/physical machine

Backup on Virtual or Physical Machine

One can install the software on Physical or virtual Windows-based machine. Installing this software on a Virtual Machine hosted in the cloud assist users to backup Office 365 mailbox online and allows to manage the backup process from any system. Installing the tool on local machine help users to keep the copy on the hard drive. Users can choose any option that is secure and accessible to them.

activity report

Activity Status of Office 365 Backup Task

Activity report window is very much beneficial for gathering information about on-going backup process. It will be available for backup as well as restore process. User will see the information about Emails, Calendars, Contacts and Documents. So, they can analyze how much data is downloaded and how much is left.

Stop and Start Feature

Stop and Start Feature

For the seamless backup process, the Office 365 Backup Mailbox tool offers Stop and Start feature. With this functionality, one can temporarily stop the on-going process and then Start it again whenever required. This entire process will not cause any data loss and makes sure that data integrity is kept intact.

Download Report

Download Two Types of Reports

This Microsoft 365 backup software offers users to download two types of export reports:

  • Detailed Report: This report contains a detailed report of individual user account.
  • Summary Report: This report consists of single report containing details of all user accounts.

Re-Run Backup

Re-Run Office 365 Backup

There are three additional options provided by this tool:

  • Retry Failed Items: To try backing up failed items again.
  • Re-Run Full Backup: To backup skipped Microsoft 365 items.
  • Delta Backup: To backup newly arrived Office 365 data.

Data Integrity is Intact

Data Integrity is Kept Intact

Another important feature offered by the Office 365 email backup solution is that it keeps data integrity intact during the entire process. This is the most important feature because users have most of their crucial emails stored in their Microsoft 365 mailboxes that they cannot afford to lose. So, the tool makes sure that data integrity is kept intact.

Trusted by Many Experts

Trusted by Many Experts

This O365 mailbox backup solution is trusted by many Office 365 administrators and tech experts all around the world. The software does not compromise with the security of user mailboxes during the process. Moreover, it does not store any mailbox credentials of the users who opt for this solution to backup O365 data.

Office 365 Backup Software Specification

Try Free Demo Version of Tool to Backup & Restore Office 365 Data

Software Download

Size : 89.9 MB

Version : 5.9.2

MD5 : 92fc5248b90eac2db2320aa050ed714f

Trial Limitations

Free demo version of this tool will allow you to take complete backup of 2 Microsoft 365 user mailboxes.

System Specifications

Hard Disk Space
500 MB for installation

Minimum 8 GB is required

Minimum 8 core Processor 2.2 GHz Processor


  • Microsoft .NET Framework 4.6 – For Windows
  • Destination User(s) should be already created at destination Admin account.

Supported Editions

  • Windows 2012 / 2016 Server, Windows 10 (64-bit)



best software
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Electronic Delivery

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Feature Comparison of Microsoft 365 Backup Tool

Complete Overview of Software to Restore & Backup Office 365 Mailbox

Features DEMO Version FULL Version
Allows Multiple Office 365 User Backup
Import From CSV & Server User A/C details
Supports Windows 10 & Other Versions
Backup Office 365 Emails, Contacts, Calendars & Documents)
Inbuilt Dashboard Within the Tool
Backup Office 365 Emails with 100% Accuracy Two User Accounts All Items
Cost FREE $25

Frequently Asked Questions

Questions and Answers for Office 365 Backup

How to create backup of emails and documents using the Software?

backup o365

Follow 4 steps to backup mailbox data:

  • Step 1: Launch Office 365 Backup Tool & login
  • Step 2: Choose Mailbox items from O365 account to export
  • Step 3: Select location & choose file format
  • Step 4: Apply filters & Click on Start Backup
The Office 365 Email Backup solution is completely safe and secure. It is designed in such a manner that it does not even share or save a single bit of information like client name, account credentials etc., on our server or any third party system.
The Office 365 backup & Restore tool supports export of Multiple Microsoft 365 mailboxes. One can copy user accounts data of all the employees in a single attempt using its Multiple User Backup option.
Yes, with the help of this tool, one can save calendars, contacts, emails, and documents locally. In order to archive Calendars only, one needs to apply the item filter and choose calendars option to backup. After Office 365 backup of calendars, users can access them with MS Outlook 2016, 2013, 2010, 2007, 2003.
No, this utility only allows you to restore the tool generated PST file and not any other file.
Yes, the backup process runs on the background that will be completely invisible to users. Hence, one can simply access the Office 365 mailboxes while the backup process goes on.
Yes, this utility is capable to backup Office 365 business premium account and other as well i.e. Business Essential, E1, E3, E5, A1, A3, A5, F1.

What Customers Are Saying

PCVITA Office 365 Email Backup Software Verified Purchase Reviews
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