Cloud has taken over the task of data storage and is now establishing itself in running applications over the internet. Platforms such as G Suite and Office 365 have played a major role in working over the cloud. Users can manage their emails, contacts, etc. and even work with documents over the cloud. But sometimes, it is necessary to work offline as well. As a result, some users wish to access their emails in desktop email applications.
Today our focus is on G Suite and how user can import G Suite email to Outlook application. MS Outlook is the most popular desktop email client and is available both as standalone and as a part of Office 365 suite. Read other article for G Suite to Office 365 email migration and continue reading this one for importing emails from G Suite to Outlook.
There are 3 techniques to complete this process:
Let’s see the working steps of each of these methods in detail.
After adding G Suite account to Outlook, users can access G Suite emails in Outlook at any time. It synchronizes the data between the two applications and lets you work with your emails on your local system.
Tip: Before starting make sure that ‘Enable less secure app’ is marked in G Suite mail authentication menu. You can also generate and use password for Outlook to overcome configuration failure (if it happens).
Here’s how it works:
The configuration process is complete. It will import G Suite email to Outlook and allow you to work with the emails in a seamless manner.
Many users use the Google takeout service for importing G Suite emails to Outlook. However, we don’t recommend it very much. Because this service provides your emails in MBOX format. And Outlook cannot read MBOX files. Therefore, you will need another application such as Thunderbird to act as a mediator.
For fairness, we have listed all the instructions below:
You will get MBOX files that contains all the G Suite emails. Now, you have two options: Either use MBOX to PST converter and convert the files into PST (Outlook file format), or use Thunderbird as a mediator. If you choose the hassle approach i.e., Thunderbird, then do the following:
It is clear from the steps that this is a very complex method if performed in its entirety.
So yeah, we will recommend the next approach as it directly saves your G Suite email to Outlook PST format and thus, saves all the hassle that comes with the previous two methods.
Arguably the best solution to export G Suite mailbox to PST, the professional tools are popular among G Suite users. Simply use G Suite Backup Tool and easily import G Suite email to Outlook in a hassle-free manner.
This solution processes G Suite emails and creates UNICODE PST files. You can import these files in Outlook directly. This method works for Outlook 2019, 2016, 2013, 2010, 2007 & 2003. Furthermore, you can also batch process multiple G Suite user accounts at once, and even move the contacts and calendars along with emails to Outlook.
Other advanced options include filters for emails, categories, folder filters, delete after download option, and multiple export formats. You can download and use the free demo version of this software to ensure that it satisfies your requirements.
The steps to import G Suite email to Outlook using tool are:
Once the process completes, you will have the Outlook data files. Now, you will need to import them in Outlook:
This is how you can easily import G Suite email to Outlook. The whole process is easy to understand and implement. There are no hassles unlike the previous two methods. Also, you have the freedom to import emails from a single account or multiple G Suite accounts into Outlook at once. It is clear that this professional method is more impactful and easier than the other methods. But in the end, it’s your decision to choose the method as per your liking. We have covered all the popular techniques and now it’s time for you to make it your own.