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How to Export G Suite Mailbox to PST File – Solved

Published By Ashwani Tiwari
Tej Pratap Shukla
Approved By Tej Pratap Shukla
Published On March 21st, 2024

Do you need to export the G Suite mailbox to a PST file? Are you looking for a way to export multiple domain user mailboxes? No need to worry. In this article, we will demonstrate how you can perform the migration steps for both individual and bulk user accounts at once. You may choose the step-by-step guide as per your requirements.

Table of Contents:
  1. Export Google Workspace Mailbox to PST Quickly
  2. Convert G Suite Mailbox to PST for Single User
  3. Transfer G Suite Mailbox to PST for Domain Users
  4. Simple Steps to Export G Suite Emails to PST
  5. Concluding Words
  6. Frequently Asked Questions

G Suite is a cloud business application that helps a user manage his/her emails, contacts,  documents, and presentations over the web. So, as long as you have an internet connection, you can access your data anywhere, anytime. There is even an option to export the G Suite mailboxes manually. However, there are no options to choose the export format. So, a user cannot get his/her data in the desired format such as PST. For this reason, we have dished out 2 top techniques that can help a user to transfer G Suite mailbox to PST. Before starting the article we will talk about user queries.

I wanted to export my Google Workspace mailbox to PST but I was not capable to find an easy and trusted solution. Then, one of my office colleagues recommends me Google Suite backup software. By using this application, I was able to export Google workspace email to PST in a trouble freeway.

I was searching for a solution to export G Suite email to PST and I found PCVITA Google Apps Backup Tool. Firstly I tried the free trial version to check the working efficiency of the software. After that I purchased it. It is very helpful for me to export g suite emails to pst file format without any trouble.

This article showcases These methods that apply to export G Suite user data.

You may opt for the preferred solution in the relevant section. Before going ahead try five simple steps which are mentioned in the below section.

Quick Steps to Export Google Workspace Mailbox to PST File Format

  • Step 1: Download & run software on your PC
  • Step 2: Select Source and Destination Platforms
  • Step 3: Provide details of both and authenticate
  • Step 4: Hit on the start export to export G Suite to PST

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Convert G Suite Mailbox to PST for Single User

This method requires the installation of the Outlook application. If you want to perform the migration without using Outlook, you must use a reliable application. To export the G suite mailbox to pst with the manual steps using Outlook, follow the given steps:

1. Step:-  Is to Enable IMAP Access in your Account.

  • Go to mail.google.com and sign in using your G Suite account.
  • Click on the Gear icon and select Settings.
  • Click on the Forwarding and POP/IMAP options. If this option is not available, then make sure that the admin enables access for you in the G Suite Admin console.
  • Look for and select the Enable IMAP option.
  • Save the changes.
transfer g suite mailbox to pst

2. Step is to Configure this Account in Outlook

  • Open Outlook, go to File options and click on Add account.
convert g suite mailbox to pst
  • Input your individual Gmail email address and password and hit the Sign in button.
  • If 2-step verification is enabled, enter the verification code and Allow access in the permissions window.
  • Outlook will configure your G Suite user account. Click on Done.

3 Step. is to Export G Suite Mailbox to PST File

  • In Outlook, go to File > Open & Export > Import/Export.
  • Select the option “Export to a file” and click on the Next button.
  • Now select the Outlook data file option and click on the Next button.
  • Select the folder containing G Suite emails and click the Next button.
  • Browse the location to save the PST file and click Finish

This is how you can convert emails from a single G Suite user to PST file format manually.

Transfer G Suite Mailbox to PST for Domain Users

The scenario for exporting G Suite domain user accounts is completely different from the previous one. Here, we have to take into consideration the time, effort, amount of data, number of users, and multiple other factors that heavily influence the email migration process. The “Must” choice here is to use specialized tools developed with all these factors in mind. And only the best ones will do, no half-hearted solution can give you precise results.

This is why it is suggested to use the PCVITA G Suite Export Tool. It is an effective application that can export all your G Suite mailbox into PST file format in one go. It supports batch processing of emails and even provides the option to export contacts, calendars, and documents from the G Suite account. Free download this tool on your PC to export G Suite to PST file format.

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Moreover, with this tool users can generate backup G suite account data as per their needs. Other advanced features include the ability to select specific user accounts for email migration, filters to export preferred data, and the option to include preferred mailbox folders for the conversion process. 

Steps to Export G Suite Emails to PST:

  • Step 1. Firstly, select Source PlatformG Suite” and Destination PlatformOutlook” in your opening interface screen. provide Source & Destination to export g suite mailbox to pst
  • Step 2. In the same interface, select the Categories that you want to export Google Workspace email to PST under workload selection. select the categories that you want to export
  • Step 3. Here, the software allows the use of the Date-Range Filter option. From here, you can perform a selective backup of the mailbox data.  allows software to use Date-Range Filter option
  • Step 4. Now, in the next screen, provide the Admin Email and Service Account details and provide the Certificate file which you must have provided during the time of Subscription. And Validate. provide the Admin Email and Service Account details and provide the Certificate file
  • Step 5. Allow the necessary permissions for the software and click Next. Allow necessary permissions to software and click Next.
  • Step 6. There are multiple ways to add users from the Source Account that need to be processed on the Users screen:
    Import Users: This will import users via CSV
    Fetch Users: This will automatically fetch users from the Source domain
    Download Template: This will download a template that can be used as an example for creating a CSV file. software allows multiple ways to add users
  • Step 7. Finally, select the start export option to export Google Workspace email to pst Allow necessary permissions to software and click Next.

With this utility, users can also use the tool to export G Suite calendars to Outlook or export contacts from G Suite

Last Words

This is how you can export G Suite mailbox to PST file for domain user accounts with one solution. Of course, you have the manual method that requires Outlook to export one account at a time. But unlike the software, you don’t have any custom options to include or exclude folders in Outlook. PCVITA provides a free demo version of the software to free download and try before investing your hard-earned money.

Frequently Asked Questions

Q. Is there a mailbox size limit when converting Google Workspace email to PST files?
A. If you use the manual method, there is a mailbox size limit, but with the professional software mentioned in the section above, there is no mailbox size limit.

Q. Can I export the old Google Workspace email to Outlook PST files?
A. Using reliable software, users can export old G Suite emails to Outlook PST and go beyond that by applying advanced filter options.


    By Ashwani Tiwari

    I am an Expert Technical Analyst, specialized in assisting users with complex technological challenges. Through my blogs and articles, I offer expert guidance to help tackle these technical issues effectively. My true passion lies in providing valuable insights and simplifying complicated technicalities, enhancing user understanding and confidence.