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Import G Suite Email to Outlook with Simple Methods

Published By Ashwani
Tej Pratap Shukla
Approved By Tej Pratap Shukla
Published On March 19th, 2024

Cloud has taken over the data storage task and is now establishing itself in running applications over the internet. Platforms such as Google Workspace (G Suite) and Office 365 have played a major role in working over the cloud.

Users can manage their emails, contacts, etc., and even work with documents over the cloud. But sometimes, it is necessary to work offline as well. As a result, some users wish to access their emails in desktop email applications.

Today, we focus on Google Workspace(G Suite) and how users can import G Suite email to the Outlook application. Below is mentioned what we all covered in this technical guide.

Table of Contents:

  1. Configure Google Workpsace (G Suite) Account to Outlook
  2. Import G Suite Email to Outlook Directly
  3. Steps to Import Google Workspace Email to Outlook
  4. Conclusion

Microsoft Outlook is the most popular desktop-based email client and is available as a standalone and part of the Office 365 suite.

To know the best solution continue reading this one for adding G Suite email to Outlook.

Techniques to Configure Google Workpsace (G Suite) Account in Outlook

After adding a Google Workspace (G Suite) account to Outlook, users can access G Suite emails in Outlook at any time. It synchronizes the data between the two applications and lets you work with your emails on your local system.

Tip: Before starting make sure that ‘Enable less secure app’ is marked in G Suite mail authentication menu. You can also generate and use password for Outlook to overcome configuration failure (if it happens).

Here’s how it works:

  1. Run MS Outlook on your system, and hit the Tools menu.
  2. Select Account Settings and click New in the Mail tab.
  3. Choose an email service by selecting IMAP and then click Next.
  4. Input your Google Workspace(G Suite) credentials: name, email address, password
  5. Check the box associated with ‘Manually configure server settings’ or other types of servers and click Internet E-mail.
  6. Now, go to Settings and input your name, and email address.
  7. Go to the Account Type section and then select IMAP, and enter the following:
    • Incoming Mail server:
    • Outgoing mail server:
  8. Now, click Tools, select Options, and click Mail Settings.
  9. Choose an Internet e-mail account and click on the email account.
  10. Once you select the G Suite account, choose the Edit option.
  11. Hit the More Settings button, click on the Advanced tab, and enter the following details:
    • Incoming server – 993 with an SSL encryption
    • Outgoing server – 587 with TLS encryption
  12. Then click OK, Next, End, Close, and OK in that order.

After performing such steps the configuration process is complete. You will find that your Google Workspace emails are in Outlook (.PST) which allows you to work with the emails seamlessly.

How to Import G Suite Email to Outlook with Professional Tool

Without getting into hassle it is highly recommended to prefer the expert’s choice solution. PCVITA G Suite Export Tool is arguably the best way to get this task done smoothly.

This application is the one-stop solution that is the best option in terms of exporting data files from cloud applications to various file formats like PST, MSG, MBOX, PDF, and File System (EML, VCF, and ICS).

This solution processes G Suite emails and creates UNICODE PST files. You can import these files in Outlook directly. This method works for Outlook 2021, 2019, 2016, 2013, 2010, 2007 & 2003.

Furthermore, you can also batch process multiple Google Workspace (G Suite) user accounts at once, and even export G Suite calendars to Outlook along with emails to Outlook.

To know how to export G Suite mailbox to PST file format just refer to the working steps of the software which is briefly mentioned in the next section.

Free Download Purchase Now

This easiest facility has come up with various advanced options including date-range filters, categories, delta backup, user priority, etc. You can download and use the free demo version of this software to ensure that it satisfies your requirements.

Working Steps to Import GoogleWorkspace (G Suite) Email to Outlook

  • Step 1. Firstly Download & Launch the software on your Windows OS.
  • Step 2- Then select the ‘G Suite‘ as the source platform and Outlook as the destination platform.provide source and destination to import G Suite to Outlook
  • Step 3- Now you will get the option to select the category from the workload selection bar and apply the date-range filters as per your requirements.
    provide category to the software and apply date range filter options
  • Step 4- Now enter the G Suite details like Admin Email, Service Account, and Certificate File to complete the pre-requisite steps.
    provide G Suite details and validate permissions
  • Step 5- Now provide the destination folder path details to the software where you want your data to be exported.
    provide folder path and validate the necessary permissions
  • Step 6- The list of users will be visible in this interface of the software from where you can select the specific mailbox of user data.
    select the specific data from of the g suite users mailboxes to import into outlook
  • Step 7- Lastly, click on the Start Export button. tap start export to export g suite data files

Once the process completes, you will have the Outlook data files. In the last steps, you will be given a choice to download your full report of the process in CSV format.

Now, as you have your file in the Outlook (.PST) format, now you will need to import them in Outlook:

  • Open MS Outlook.
  • Go to the File menu and click the Open & Export option.
  • Choose Import & Export option and click Import from another file or program.
  • Select the Outlook data file and proceed to the next window.
  • Browse the select the Outlook PST file obtained via the professional tool.
  • Choose other preferred options and finally click Finish to finish the import process.

Last Words

This is how you can easily import G Suite email to Outlook. The whole process is easy to understand and implement. There are no hassles, unlike the previous two methods. Also, you have the freedom to import emails from multiple G Suite accounts into Outlook at once.

This professional method is more impactful and easier than the other methods. But in the end, you decide to choose the method to your liking. We have covered all the popular techniques and now it’s time for you to make it your own.


By Ashwani

I am an Expert Technical Analyst, specialized in assisting users with complex technological challenges. Through my blogs and articles, I offer expert guidance to help tackle these technical issues effectively. My true passion lies in providing valuable insights and simplifying complicated technicalities, enhancing user understanding and confidence.