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PCVITA software to migrate Lotus Notes mailboxes to Microsoft 365
Lotus Notes to Office 365 Migration Tool
PCVITA Lotus Notes to Office 365 Migration Tool moves emails, contacts and calendars from NSF files or a Domino server into Microsoft 365 mailboxes. You map every source user to a destination account and watch the live status. Primary mailboxes and archive folders both work as targets. Free demo migrates 2 user accounts.
- Source
- NSF files or a live Domino server
- Data
- Mail, address book and calendar
- Scale
- Batches of up to 40 users
- Result
- Mailboxes or archive folders in Microsoft 365
Admin credentials of both sides are needed. See all features. Moving the other way? Open Exchange to Office 365.
How Lotus Notes Migration Works
Add your NSF files or connect the Domino server. Enter the Microsoft 365 admin details and map the users. PCVITA software then moves the mailbox data.
Lotus Notes Data
NSF files or Domino server
- NSF files for every user
- Domino mailboxes with internet addresses
- Source data stays untouched
PCVITA Migration Tool
Installs on Windows
- User mapping with Fetch or Import
- Date filter and priority
- Live status in list and tile view
Microsoft 365 Mailboxes
Primary or archive
- Mail, address book and calendar
- Summary and detailed reports
- Retry and delta options
- 1AddLoad NSF files or connect Domino.
- 2MapMatch source users to Microsoft 365.
- 3MigrateStart the job and read the report.
Migrate Lotus Notes Mailboxes in 6 Steps
Six screens follow one migration from the first launch to the final report. Select any step to see its screen. Software Guide covers the Domino server mode in detail.
Step 1. Select the Source and Destination
Install PCVITA software and launch it. Select Lotus Notes as the source platform and Office 365 as the destination platform.
Step 2. Set Categories and Date Range
Select the categories you want to migrate under Workload Selection. Use the Date Filter for a date based migration and click Next.
Step 3. Add the NSF Source Folder
Enter the admin email and the Lotus Notes client password. Browse to the Source Folder Path that holds one sub folder of NSF files for every user and an NSFUserMapping.csv file.
Step 4. Enter the Destination Details
Open the destination screen. Enter the Microsoft 365 admin email and the Application ID. Click Validate and then Next.
Step 5. Map and Validate the Users
Click Fetch Users to load the NSF files from your source folder. Type the destination email beside every source email. Set a priority for the mailboxes that go first and click Validate.
Step 6. Start Migration and Download Report
Click Start Migration once validation finishes. Stop the job whenever you need to. Select Download Report after completion to save the results.
Demo edition handles 2 users.
Lotus Notes Migration Software Features
What PCVITA software does with your Lotus Notes mailboxes, grouped by task.
Reads NSF Files and Domino Mailboxes
Your source decides the mode.
NSF Files
Add NSF files from a folder for every user.
Domino Server
Connect to a live Domino server instead.
Archive Data
Move Lotus Notes archives to the archive mailbox.
SmartCloud Notes
Migrate SmartCloud Notes data to Microsoft 365.
Maps Users With Fetch or Import
Match every mailbox to a target.
Fetch Users
Load users from the source location.
Import Users
Load a CSV file with source and destination pairs.
Priority
Migrate the key mailboxes first.
Concurrent Users
Set 40 users as the batch maximum.
Filters Data Before the Migration
Move only what you need.
Date Filter
Set a From and To date range.
Categories
Select emails, calendars or contacts.
Include Folder
Migrate selected folders only.
Duplicate Contacts
Exclude repeated contacts by chosen fields.
Retries Failed Items and Saves Reports
Close every gap after the first pass.
Retry Failed Items
Migrate items that failed the first time.
Full Re-Run
Repeat the full job from the start.
Delta Migration
Transfer newly arrived data only.
Reports
Save a summary report and detailed reports.
Test these options on your own mailboxes. Demo edition covers 2 users.
Why Lotus Notes Mailboxes Need a Migration Tool
Four facts about moving Notes data and how PCVITA software answers them.
- 1
Planning Tools Only Measure
Microsoft points to its MONTI application for assessment. It reports database size and document counts. PCVITA software moves the data.
- 2
NSF Files Need User Mapping
Every NSF file belongs to a user. PCVITA software maps every source user to a Microsoft 365 account with Fetch or Import.
- 3
Big Mailbox Counts Need Batches
Hundreds of mailboxes waste time one by one. PCVITA software handles 40 users in parallel.
- 4
Failed Items Need a Second Pass
Technical glitches skip some items. PCVITA software retries them without a full restart.
Prepare Before You Migrate Lotus Notes Data
Six checks before your first migration. Tick the boxes in order, then open the software.
- Create the destination users in your Microsoft 365 admin account first.
- Create a Console Project in Microsoft 365 and copy the Application ID.
- Arrange the NSF folders so every user has a sub folder named after the source email. Add an NSFUserMapping.csv file beside them.
- Install Lotus Notes on the PC. Version 12 (64 bit) or above must be configured.
- Keep the UserID file ready for password protected NSF files.
- Test the free demo with 2 users before you pay. Download the demo edition and check the result in Microsoft 365.
System lines match the version and system table below. Microsoft facts follow the page linked in the Sources.
Lotus Notes Migration Pricing
Start with the free demo, then buy a licence. Both editions migrate the same way and only the user limit differs.
Demo Edition
Free
Test with 2 user accounts
- Users2 accounts
- DataMail and calendar items
- LicenceNot needed
Version 8.1.0, 165.88 MB, Windows
Full Edition
$35 one licence
Migrate all your accounts
- UsersAll accounts
- Price$35
- DeliveryElectronic delivery by email
30 Days Money Back*, Safe & Secure checkout
Included in Both Editions Both editions share one engine and only the user limit differs
- NSF Files
- Domino Server
- SmartCloud Notes
- Date Filter
- Priority Order
- Retry Failed Items
- Re-Run Migration
- Delta Migration
Version, Size and System Requirements
Version, system needs and migration details in one place.
| Version | 8.1.0 |
|---|---|
| File size | 165.88 MB |
| MD5 | 2a481732 |
| Windows versions | Windows 11 and 10 (64 bit) and Windows Server 2016 to 2025 |
| Prerequisites | Microsoft .NET Framework 4.8 or above and HCL Notes Client 12 (64 bit) or above |
| Hardware | Minimum 8 core processor, 8 GB RAM recommended, 500 MB for installation and 5 GB free disk space |
| Free demo limit | 2 user accounts |
| Delivery | Electronic delivery by email after payment |
| Source | NSF folder or Domino server |
|---|---|
| Lotus Notes versions | 6.0, 6.5, 7.0, 8.0, 8.5, 9.0, 9.0.1 and 10.0 |
| Destination | Microsoft 365 primary mailbox or archive folder |
| Data | Mail, contacts and calendar entries |
| Mapping | Fetch Users or Import Users with a CSV file |
| Batch size | 40 users in parallel |
| Credentials | Admin accounts of Lotus Notes and Microsoft 365 |
| Encrypted NSF | Not supported, replicate without encryption first |
Microsoft MONTI vs PCVITA Lotus Notes Migration
What Microsoft documents for Lotus Notes migration planning next to PCVITA software, so you can see where the two fit.
| Point | Microsoft MONTI | PCVITA Tool |
|---|---|---|
| Role | Planning and assessment of the data to migrate | Migrates the mailbox data to Microsoft 365 |
| Measures | Database size, document count and size by days | Moves mailbox items to Microsoft 365 |
| Where it works | Inside your Domino environment | On a Windows PC with admin credentials |
| Schedule | Manual or scheduled | Start and stop the job when you decide |
| Output | Results in People, Mail-In Databases and Logs views | Summary and detailed migration reports |
| Delta moves | Not described | Delta Migration for newly arrived data |
Microsoft facts come from the Microsoft page on migrating from Lotus Notes. PCVITA software facts come from the Features and Version tables on this page.
Quick Checks Before You Start Migration
- Create users first. Destination accounts must exist.
- Validate both sides. Source and destination need a green check.
- Name the folders right. Folder names match the source emails.
- Test with 2 users. Use the free demo before you buy.
Moving from Exchange instead? Open Exchange to Office 365 for server based mailboxes.
Sources for Microsoft Facts The page behind the facts on this page
- Microsoft LearnMigrate from Lotus Notes
Lotus Notes Migration FAQs
Answers to questions admins ask before they start a migration, grouped by topic.
Migration and Options How the software behaves with your Lotus Notes data
How do I migrate Lotus Notes mailboxes with PCVITA software?
Six steps finish the job.
- Step 1. Set the platforms.
- Step 2. Filter the data.
- Step 3. Point to your NSF folder.
- Step 4. Sign in to the target.
- Step 5. Pair and check the users.
- Step 6. Begin and save the report.
Can I move data into several Microsoft 365 accounts?
Yes. Map every source user to a destination email. Users under one domain move in the same job.
Can I migrate into two different domains?
Yes with the Enterprise edition. One NSF file or Domino server can feed several Microsoft 365 domains. Enter the user name and password of every destination user.
Can I set a priority for some mailboxes?
Yes. Mark the key mailboxes and PCVITA software migrates them first.
Does the software migrate SmartCloud Notes data?
Yes. SmartCloud Notes mail, contacts and calendar items move to the Microsoft 365 account you select.
Can I migrate only some of my data?
Yes. The date filter moves a set date range. You can also select categories and folders.
Can I retry items that failed?
Yes. Retry Failed Items migrates data that missed the first pass because of technical glitches. Re-Run Full Migration and Delta Migration are also available.
Does the software export to the archive mailbox?
Yes. Lotus Notes archive data goes to the Microsoft 365 primary mailbox or the archive mailbox.
Does the software need admin credentials?
Yes. You need the admin accounts of both Lotus Notes and Microsoft 365. The destination users must already exist.
Demo and Price Demo limits and licence price
What does the free demo do?
It handles 2 user accounts. The demo works like the full edition. The full edition migrates all accounts.
How much does the full edition cost?
$35 for 5 users. The full edition carries a 30 day money back guarantee. Electronic delivery sends your download link and activation key by email.
Where can I download the software?
Click Download Now on this page. The demo edition weighs 165.88 MB and installs on Windows. Test the demo on your mailboxes before you buy.
Compatibility and Setup Windows versions and prerequisites
Which Windows versions does the software need?
Windows 11 and 10 (64 bit) and Windows Server 2016 to 2025. You need Microsoft .NET Framework 4.8 or above. Plan for 500 MB for installation and 5 GB free disk space. 8 GB RAM is recommended.
Which Lotus Notes versions work?
Versions 6.0 to 10.0. The list covers 6.0, 6.5, 7.0, 8.0, 8.5, 9.0, 9.0.1 and 10.0. Install HCL Notes Client 12 (64 bit) or above on the PC.
Does the software support encrypted NSF files?
No. Replicate the file without encryption first. Password protected NSF files need the UserID file.
Question not answered here? Ask on Live Chat or write to us from the Contact Us page.
Reviews From Admins Who Migrated NSF Files
Ratings collected on pcvita.com.
Our organization was looking to perform HCL Domino to Office 365 migration due to its complicated user interface. After some research, I got this software. I first used the demo version of it and after using it, I was amazed that the complete migration process is so easy to execute. Thanks to the developers!
We had so many Lotus Notes files which we decided to move to O365 platform. The size of mailbox was large too, therefore we were looking for a solution using which we could perform the conversion conveniently. But, this IBM Notes to Office 365 converter made the entire process really efficient and we exported all our mailbox data with ease.
We were in a complicated situation when our technical manager gave the responsibility to transfer NSF files to Office 365. Then, one of our colleagues suggested us to try this Lotus Notes to Office 365 migration software. And, after using this tool, we realised that the export process is not that difficult. The entire task was completed in countable minutes.
GearDownload: 100% clean badge, no spyware, adware or viruses found in PCVITA software.
DownloadAtoZ: 5 star award badge for PCVITA software. See every badge on the PCVITA awards page.
Key Takeaways on Lotus Notes Migration
Five facts to keep from this page.
- Two source modes. Select a folder of NSF files or a server.
- Map every user. Fetch or Import pairs a source with a target.
- Batches of 40. Concurrent users save time on big jobs.
- Retry and delta. Failed and new items move without a full restart.
- Demo and price. Free demo migrates 2 users. Full edition costs $35 and carries a money back guarantee.
Move Lotus Notes Mailboxes Today
Download the free demo, add your NSF files and see the result in Microsoft 365 before you buy the full edition.
Safe & Secure · 30 Days Money Back*