3 Epic Ways To Extract Attachments From Outlook Emails That You Haven’t Tried

Published By Mohit Jha

Approved By Tej Pratap Shukla

Published On November 23rd, 2023

Reading Time 7 Minutes Reading

Extract Attachments From Outlook Emails

Receiving several emails with multiple attachments becomes tedious when we have to save them one after the other. Yet, some simple hacks exist to extract attachments from Outlook emails at once.

Sending and receiving files through email is the most convenient way to share data files with other users. This makes the email tray permanent file storage and after some time it results in exceeded storage space issues. So, my question is do you often exchange data files with your clients or partners using Outlook? Does your correspondence include multiple attachments?

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If your answer to these questions is Yes, then you also might think about optimizing the storage of your data files because these heavy attachments are making your Outlook sluggish. In this technical guide, we’re going to disclose some simple techniques to extract attachments from Outlook emails to folders in a single attempt.

Simple Steps to Extract PST File Attachments

Step 1: Run PST Attachment Extractor and Add PST files

Step 2: Choose relevant folder hierarchy Options

Step 3: Set Attachment Filters: File Type, Date-Range & Size

Step 4: Click Extract to start extracting attachments from PST

Now, let us move on to the below section to learn about the solutions.

Extract Attachments from Outlook Emails in Batch – Expert Approach

With the help of Outlook Attachment Extractor, it lets users instantly save attachments from Outlook emails and other data items in a hassle-free way. The best part of the software is that it permits users to extract attachments not only from PST files but also from OST, BAK, and MSG files. Moreover, it can extract attachments from Outlook 2019 / 2016 / 2013 / 2010 / 2007 and below versions in bulk mode.

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This tool is also available for Mac systems.

Working Procedures of Utility

First of all, download & launch the software. Then, choose the Auto Locate MS Outlook Default Storage Location option.

Choose the Destination location to save the attachment.

From the next wizard, make use of various customized filters such as the option to extract attachments from selective data items, date-filter, naming conventions, etc. Availing these options will help to extract attachments from Outlook emails

After which you apply all the advanced settings, simply click the Extract button as shown in the below image.

Finally, at the mentioned folder path, all the extracted attachments will be placed.

Some Versatile Features of the Software:

Developed to extract attachments from Outlook files such as PST, OST, MSG, and BAK files
Add single or bulk Outlook data files using Add File (s) & Add Folder
Facilitates the option to extract attachments from selected folders or all folders
Option to extract attachments from selective Outlook mailbox items
Avail date filter option to save attachments from Outlook selectively
Offers the option to extract attachments from Outlook emails by specifying the file size
Option to include/exclude Outlook attachments by their file type
Avail various naming conventions to save detached attachments
Support all the versions of Outlook & Windows operating system

Also Read:

Extract Attachments From Outlook Inbox – Manually

Microsoft Outlook provides an option to extract and save all the attachments from a single Outlook email. Below is how you can save multiple attachments from Outlook:

Note: This method is applicable to extract attachments from a single Outlook email at once.

Launch the Outlook application and open a specific email that comprises multiple attachments
Select and hit a right-click on an attachment. Select the Save All Attachments option

extract outlook attachments

Hit the OK button and browse a destination location for output attachments. Click OK

Use Rule To Extract Attachments From Outlook Emails to Folder

Launch VBA IDE in Microsoft Outlook by pressing the Alt+F11 keys to extract attachments from multiple Outlook emails

extract all outlook attachment

On the left side of the screen, expand the screen until you get Modules section, and enter the following code in the Modules section

Note: If there’s no Module item within Modules, you can create one by hitting a right-click on Modules or just clicking on Insert >> Module

Paste the following script in the main VBA window

Public Sub saveAttachtoDisk (itm As Outlook.MailItem)
Dim objAtt As Outlook.Attachment
Dim saveFolder As String
saveFolder = "c:\temp\"
For Each objAtt In itm.Attachments
objAtt.SaveAsFile saveFolder & "\" & objAtt.DisplayName
Set objAtt = Nothing
Next
End Sub

Quit the VBA IDE window so that you can extract attachments from multiple emails Outlook 2016
Now, you need to create a Rule that will call this script. For this, click on Tools >> Rules and Alerts >> New Rule…

outlook extract attachment

In the new wizard, click on the ‘Check messages when they arrive’ option to resolve how to extract attachments from Outlook emails in multiple email issue
You can define the criteria that the messages must be watched. Use ‘with specific words in the message header’ and ‘.txt’ options to search the string for saving text files only
Choose ‘run a script’ and click on ‘script’

Hit the Finish button. Send a new email with multiple attachments to your Outlook account and check if the rule is working to extract attachments from multiple emails Outlook 2010

extract all outlook attachments

Receiving two or more emails with the same file name can overwrite the previous one. You can use the following code with ‘dim’ to prevent this situation:

Dim dateFormat
dateFormat = Format(Now, "yyyy-mm-dd H-mm")
After that, replace ‘object.SaveAsFile‘ with the following code line:
objAtt.SaveAsFile saveFolder & "\" & dateFormat & objAtt.DisplayName
To extract attachments from Outlook email inbox to a certain folder type, use the following code within the ‘For Each’ loop rather than the above code:
if InStr(objAtt.DisplayName, '.xml') Then
objAtt.SaveAsFile saveFolder & "\" & objAtt.DisplayName
end if

Recommendation – Refer to these guides if you’re unable to open Outlook attachments or encountering an Out of Memory or System Resources Outlook error.

Wrapping Things Up!

How to extract attachments from Outlook in multiple emails? This is a very common question searched by several MS Outlook users daily. Considering this, we’ve come up with this write-up. Here, we’ve talked about different methods to extract attachments from Outlook emails in a single go. So, from now extracting attachments from the Outlook application will be no more a complex task for users.

Frequently Asked Questions By the Users

How to save attachments from multiple emails in Outlook 2010?

When there are bulk Outlook emails or PST files, opting for the automated solution is the recommended option. With Outlook Attachment Extractor software, easily extract attachments from Outlook 2019, 2016, 2013 & all the below versions.

Is it possible to download picture attachments from Outlook email?

Yes. The software is designed to extract Outlook attachments, regardless of the file format in a hassle-free way.

How to download more than 2 attachments from Outlook at one time?

Using the aforementioned manual method, it is not feasible to extract all attachments at a time. For that, it is suggested to avail of the trustworthy third-party solution as mentioned in this write-up.

Is it possible to extract attachments from the Outlook OST file?

Yes. Using the feature-rich software mentioned above, one can flawlessly extract OST file attachments without facing any technical glitches. It is capable enough to extract attachments from Outlook emails from PST, OST, MSG, OLK, OLM & BAK files.