You are here because you need to archive G Suite email. The reason may differ from archiving a mailbox after an employee left the firm or simply backing up the mailbox data. Well, instead of prying into the reasons, allow us to focus on the more important things – Archiving G Suite Emails by Admin Or Normal User.
As for the methods, they are as follows:
Now, let us start with the method explanations. DO read them all before choosing and implementing the solution.
This may seem a little tricky at first, but it’s a fairly easy process. What you need to do is use a desktop email client like Outlook to synchronize the G Suite account and simply make a PST file containing all the emails. You can even do this in Thunderbird and create a MBOX file instead.
Note: This is not feasible if you wish to archive mailboxes of all G Suite accounts.
You may be well aware of the mechanism to configure the account, but we will still provide instructions just to be safe.
All the emails will be synchronized with Outlook, and now you can easily export the emails as PST file using Import/Export feature. This takes care of the archiving G Suite email.
Another method to archive G Suite emails of individual user account is to use TakeOut service.
Again, this is feasible for normal users and not admin users that wish to archive multiple users at once.
The steps, roughly, are as follows:
It is a good means for G Suite admin to download user data. But at the same time, it will take time to complete. And there are also chances of failing the method, although it won’t affect your data.
Anyhow the process goes as follows:
Note: You won’t have any say in what data, whose data, and how much data, is to be archived. This process includes them all and hence it somewhat less preferred when wanting to archive only G Suite emails.
Have you noticed that none of the previous methods provide a way to archive specific users’ mailbox accounts? Well, this one does provide such an option, although not mandatory.
Plus, you also get date-range filters, data category to choose, option to import only specific users, and more.
This method uses the G Suite Backup Tool and its wide set of features to archive G Suite user data. The user data can be of an individual account or multiple G Suite accounts at once.
As for the detailed guide, refer to the product page (link is given above). In brief, the instructions look like this:
There comes a time in every G Suite admin’s life when he/she needs to archive G Suite email from single/multiple user mailbox. We have summarized four methods for this G Suite archive process. One of them provides a way to automatically delete you data once it’s archived. You may read all the methods and choose one as per requirements.