Google Apps Data Protection Methods – Is Your G Suite Data Secure?
Summary:- This article contains concerns about Google Apps data protection and what methods there are to protect the data. Find all the details and the facts that you should know in this guide.
In this technical era, G Suite plays an important role in the Business world. Most organizations make use of Google Apps data for the manage their official and personal data. The various services, security, and cloud-based storage are the main factors that attract business users to manage their data through the G Suite platform.
But is your data fully secure? Did you ever think of the same question? In this blog, we are going to see different Google Apps for business data protection methods that help you to provide more security to important data.
Many users are still not aware of the possible threats that affect the security of their data. So before going to the Google App security methods we can just go through some of the major threats dangerous to your business data.
Find the Google Apps Data Protection Concerns
Most of the G Suite users were working with their most sensitive data through the Google Apps platform. Even though most of them are not much aware of the security issues and the risk of using public clouds. Here we are going to list some of the major threats that can ruin your whole business.
Why Worry About Google Apps for Business Data Protection?
Here, you will find the major threats to G Suite mailbox data:
- Phishing & Spoofing:- It is the technique used by attackers to steal your sensitive personal data such as credentials, credit card information, bank information, etc. In this method, attackers pretend to be someone you know and get access to your data through emails or other messaging methods.
- Ransomware Attack:- It is a type of malware that prevents you from accessing your data until you pay ransom to the attackers. They will encrypt and scramble your data in an inaccessible format. This is a really important reason why users want Google Apps’ data protection methods.
- Unauthorized Plug-ins/Third-Party Tool:- This is another method used by the attacker to get access to your important data. They will use the permissions that you have given to the unauthorized plug-ins and get access to your data without your permission.
- Brute Force Attack: This is a password-breaking method used by attackers to get access to your G Suite account. If the organization has the same password for their all accounts. Then through simple password cracking attackers access the entire data of the organization.
- Hijacking of Data: This is an important concern for Google Apps for business data protection. It is a network security attack in which the attacker takes control of the network communication. In which the attacker takes control of the communication and pretends as one of them.
- Human Error: Last but not least on our list. This is the most commonly occurring error while working with the collaboration feature of Google Apps. It sounds simple but it may lead to disastrous consequences which is why it is important to know the solutions for Google Apps data protection.
These are a few major issues that can cause dangerous losses to your organization. After Going through the above section now most of you must have understood the importance of data protection. Now in the next section, we will see various methods to google apps mailbox data security.
G Suite for Business Data Protection Methods
In the Online world there are a lot of potential threats are exist to accessing your sensitive information. So while working with cloud services it is important to keep Google Apps security concerns in your mind. Each and every technology has its own limitations so it’s our duty to secure our data. The most basic and important security measures are mentioned below. Which will help you to protect your organization’s data from external threats & attacks.
1) Strong Password Protection for G Suite Data Protection
The very basic step to follow while creating an account on Google is to create a strong password that a password cracker can’t break. Some of the points that you need to remember to create a strong password are:
- Try to create a long password that will not contain your name or the name of any closely related people.
- Use the combination of upper case and lower case letters.
- Try to use special characters in between the words.
- Make sure no other account of yours has a similar password.
2) Two-Step Authentication for Google Apps for Business Data Protection
Nowadays most online accounts provide two-step authentication to provide more security to your account. But this is an optional security option. The G Suite also provides two-step authentication security to your data while you login into the account. For accessing this you need to enable the option. After that, while you try to log into your account a security code will receive in your connected mobile number. So even if an attacker tries to enter your account they can’t sign in to your account without providing this OTP code. In fact, this will help you to identify the unauthorized login attempt to your account.
3) OATH App Whitelisting
OATH app whitelisting is Google Apps data protection feature associated with all G Suite accounts. This feature helps you to block unauthorized applications or suites from accessing your account. Google Apps admin can select the trusted apps and add them to the white list then those apps can only access your account.
4) Proper Employee Training
We already said that human error is the most common error that causes dangerous loss to your organization. To avoid the situation and protect business data the best proper guidance for the employees about how to protect their data from loss and how to efficiently work in collaboration.
5) Create Local Backup for Google Apps for Business Data Protection
This is the most effective method to protect your G Suite data from data loss. Having a local backup of the organizational data will help you to maintain business continuity in an unexpected data loss situation.
For the secure backing up of Google, Apps data use PCVITA Google Workspace Backup Tool which will help you to save the G Suite mailbox (emails, Contacts, Calendars, documents) in PST file format. Also, the tool has the ability to back up multiple user accounts simultaneously which will help you to save time and effort.
This tool is by far the best method that a user can get for Google Apps data protection. The selective backup through various filter options allows the user to download only the important data. The tool offers various features like the backup of business as well as an educational mailbox. Also, there is no such limitation on the file size so the user can save any size of the file using the tool. This tool helps in backup of Google calendar, contacts, and documents. It provides an option to import G suite emails into Outlook.
Working Steps to Backup Your Important G Suite Data
- Install the tool on your PC and then choose G suite in the software panel
- Select the category of data to take backup
- Offers information and fetches Google users for the procedure.
- Hit on “Start Backup” to take a backup of G Suite accounts.
In this online world, information about data security is a very valuable thing for users. In the above blog, we discuss various G Suite data security issues along with the Google Apps data protection methods. Which will help you to understand the importance of data security. Taking a backup of your data is a better and more efficient option for users to protect their data from unexpected data loss and other external threats.