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Most Promising Solution to Convert Gmail to EML File Format Easily

Published By Mohit Jha
Tej Pratap Shukla
Approved By Tej Pratap Shukla
Published On November 9th, 2023
Reading Time 6 Minutes Reading

convert gmail to eml

In today’s modern era, there are many email services on the internet but one such application is Gmail. Besides, it is most widely used across the globe to perform the cross-communication. At certain times, users try to export emails from Gmail account to EML format because after migration they can easily view their messages in other file formats. So, users start searching for an appropriate solution to transfer from Gmail into EML file. Therefore, in this blog, we are going to discuss a manual solution which helps a user to convert Gmail to EML in an efficient and quick way.

Manual Workarounds to Export Gmail to EML Files

There is an alternative procedure to move Gmail account emails to EML file format manually. Thus, in this section, we are going to discuss manual ways to migrate Gmail files into EML for Windows as well as for MAC OS users. Furthermore, simply follow the given steps to export Gmail to EML procedure effectively.

Method 1: 

  • Firstly, you have to save the mail message with the EML file extension by selecting “Download Original”.
  • Now, an option will pop up to save it, then go to Save as>> All Files alternative rather than Text document.
  • Here, you have to add a “.eml” file extension at the end of each file.
  • At last, after completion of the conversion procedure successfully you have to save all the files at your desired location.

Method 2: 

  • Save all email messages with .eml file format by choosing an alternative of “Download Original”.
  • Go to Save as and then hit on the All Files option apart from a Text document.
  • Now, you have to insert an “EML” file extension after every file.
  • Windows Users: “Ctrl+A” to highlight every single text and then “Ctrl+C” to copy every highlighted text.
  • MAC OS Users: “Command+A” is the shortcut to highlight the text for MAC users, as the same “Command+C” is utilized to copy all highlighted texts.
  • Here, using a text editor like Brackets and Notepad++ at all, you have pasted all the text into it.
  • After completion of the above method, finally, save the text file. Now, the process to convert Gmail to Eml format successfully completed.

Challenges Faced Using Manual Ways to Export Gmail to EML Files

There are some drawbacks while performing conversion from a Gmail account to EML format manually. Thus, all the following limitations are listed below:

  1. It is a lengthy and time-consuming procedure.
  2. Does not allow importing files in bulk.
  3. It does not permit to transfer of other data items.

Professional Approach to Export Google Account to EML

After considering all the above-mentioned limitations, we suggest an appropriate method to perform the migration from Gmail account to the EML process successfully. It is a third-party application Gmail Backup Utility. Hence, with the help of this tool, a user can easily and simply convert Gmail to EML file format.

This tool furnishes an understandable interface, that a novice user can also transfer emails from Gmail account to EML without any external help. It helps to move all the Gmail messages in bulk without any data loss. Furthermore, it contains more salient features that are listed below. Let’s have a look:

  1. The tool allows to export Gmail to EML files in batch mode.
  2. Compatible with all latest versions of Windows & MAC OS.
  3. Provide a facility to resume interrupted backup to save time.
  4. Outlook installation is a must to perform Gmail into EML conversion.

Read More: Use Instant Ways to Export Gmail Emails to PDF with Attachments

Steps to Access Gmail Backup for Windows OS

1. Firstly, you have to Install and launch the application on your local machine.

2. Next, you have to provide all the credentials for your Gmail account. Then, click on the Login button.

login to gmail backup

3. Here, you have to choose the file format i.e., EML in which the backup will create.

choose file format

4. Now, select the preferred data items which you want to convert from gmail to Eml: like Calendars, Emails and so on.

select preferred location

5. After completion of all the above-stated steps, click on the “Start” button to begin the migration of Gmail emails into EML effortlessly.

click on start for migration of Gmail emails into EML

Working Steps For MAC Gmail Backup Tool

1. First of all, Launch Mac Gmail Backup software on your local system to export gmail to EML files.

2. After launching the software, enter the credentials of your Gmail account.

login to mail gmail backup

3. Now, you have to opt for the “EML” labelled text.

select eml file format

4. Here, in this step you can use the “Apply Date Filter” and “Filter by Folder” option to get the backup of only specified mails from your Google account.

apply filters

5. After, performing all the above-listed steps finally, your export emails from Gmail account to EML process is completed successfully.

successfully gmail converted to eml

6. Finally, when you get a notification such as “Download Completed Successfully” it means the migration procedure completed without any trouble.

Also Read: Learn How to Save Google Docs to Desktop

Final Words

Sometimes users want to convert Gmail to EML file format for certain reasons. Thus, in this blog, we have discussed both manual and automated approaches to perform the conversion process easily. As it is not an easy task for every user to export emails from Gmail account to EML manually. Therefore, they can opt for a reliable Gmail Backup tool. It will help users to export gmail to EML files in a safe and secure manner. Also, we have covered the complete working steps of the software, which helps the user to understand the migration of a Google account to the EML procedure quickly.


Q1.What is the best and simplest method available to get Gmail messages in EML format?  

We have explained some manual solutions in this article, however, we suggest users to go for the automated solution which makes the backup process simple.

Q2. Is it possible to export gmail to EML files using this tool?

Yes, the tool provides the option to export your data into EML format.

Q3. Can I use this software for other email domains?

No, unfortunately, this tool is developed to work for the @Gmail domain only.


By Mohit Jha

Mohit is a Microsoft-certified expert who has assisted thousands of clients with Outlook & Microsoft Office 365 issues. He enjoys writing on email clients as well as data migration. He is always excited about giving troubled readers the most up-to-date knowledge, explanation, and refinements.