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How to Export contacts from Outlook by Category? – Guide

Published By Ashwani Tiwari
Tej Pratap Shukla
Approved By Tej Pratap Shukla
Published On March 24th, 2023
Reading Time 4 Minutes Reading

Summary: Are you looking for ways to export contacts from Outlook by category including your personal details, contact details, address, etc? Then you have landed on the correct page as this will provide you with the best solutions.

Exporting contacts from Outlook can be a really tricky task considering the attributes those contacts contain. Are you looking for ways to solve this problem easily? Here in this article, we will present you with different ways to achieve your goals easily, a professional method, and another would be manual way.

4 Steps to Export Contacts from Outlook by Category

  • Step 1. Download & Run the Software.
  • Step 2. Preview & Scan the File.
  • Step 3. Select the Format & Location to Save.
  • Step 4. Click on the Export Button.

Is There Any Reliable Method to Export Contacts from Outlook by Category?

Yes, the PCVITA  converter tool is the best utility to export Outlook contacts to vCard. The tool enables you to export contacts with all of their details. It provides a scan and load option that checks the contact file for any errors or corruption and fixes the damage. Exporting an orphaned file or password-protected file becomes possible with this application. Now, you can export multiple contacts efficiently. All details and attributes of the contacts are easily exported such as:

  • Contacts Details: Phone Number, Multiple Mobile, Pager, Home & Business Number
  • Personal Details: Name, Nickname, Birthday, Spouse, Anniversary, Contacts Details, Image, Notes
  • Complete Address: Home & Business Address
  • Emails Address: Store various email addresses of any contact

Steps to Export Contacts from Outlook by Category:

1: Download and run the software and load the required files.

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export outlook contacts

2: The application will scan the files for any form of corruption or damage and fix it.

scan outlook contacts

3: Now, select the vCard file format and search for a destination to save the file.

choose destination format

4: Finally, click on the Export button to complete the process.

export ms outlook contacts


Done! With these easy guiding steps, the details of your all category files are preserved and well-maintained during the conversion process.

Method 2: Manually Export Contacts from Outlook by Category

You can achieve the same task manually as well. However, there are a few limitations to this method and that is the inability to export all of the required contacts at once. It would require the user to transfer each contact separately. Here is the step-wise guideline to complete the task manually:

1: Launch the Outlook application>> click on File>> Open & Export
2: Now, choose Import/Export & then select “Export to a File”>> Next
3: After this, select the CSV file format & click on Next
4: Then, choose the folder that contains your contacts>> Next
5: Browse a location to save the file>> Save CSV>> OK
6: At last, map the custom fields and hit the Finish option

Now, your Outlook contacts have been exported.

Related: How to Import Skype Contacts to Outlook in 2020? – Read This

Frequently Asked Questions

Each of my contacts has multiple email IDs. Is it possible to preserve them all when exporting them?

Yes, this tool provides the feature to export contacts from Outlook by category and is capable of transferring various email IDs linked with each contact. It also preserves all other details of any contact.

Is it possible to transfer the deleted contacts as well?

The contacts that were previously deleted by the user due to any reason can be retrieved and exported with all of their attributes and details intact.

Can I merge all contacts into one file?

Yes, users can make the choice to combine the desired contacts into a single resultant file when they export contacts from Outlook by category. They can also choose to create separate files for each one of the data files.

Also Read: How to Export Outlook Contacts to Another Account?


By Ashwani Tiwari

I am an Expert Technical Analyst, specialized in assisting users with complex technological challenges. Through my blogs and articles, I offer expert guidance to help tackle these technical issues effectively. My true passion lies in providing valuable insights and simplifying complicated technicalities, enhancing user understanding and confidence.