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Extract All Attachments from Gmail – Step-By-Step Procedure

Published By Ashwani Tiwari
Tej Pratap Shukla
Approved By Tej Pratap Shukla
Published On October 30th, 2023
Reading Time 7 Minutes Reading

It is not known by many users that you cannot extract all attachments from Gmail manually. Gmail does not provide an option to do so. You are only allowed to save a few attachments but not multiple at once.

You can take help from the Google Takeout Utility for getting the attachments but it will download all the emails and not only the attachments from your Gmail account.

Gmail is one of the most used email clients and has provided various functions and benefits to all it users yet, there are some troubles you might face such as the one we are discussing. Let’s take a look at a user query to understand why a user wants to download all attachments from Gmail.

User QueryI have a large number of emails in my mailbox from which I need to extract attachments from a lot of them. It will become a hectic job if I start saving attachments from these emails one by one and I need to do this fast. Is there any way which can help me perform this task more quickly and in a secure way? There are pretty important attachments.

Let’s find out how this blog solves the above-mentioned user query to download all gmail attachments.

What is the Process to Extract All Attachments from Gmail?

The method for this task is simple and can be done in two quick steps to export Gmail emails to PDF with attachments.

These two stages contain only a few steps that you need to follow and get your desired attachments saved on your local system on both Windows OS as well as Mac OS.

Let’s learn the steps of both the stages in the upcoming segment.

Stage 1 – How to Download All Attachments from Gmail Via Conversion?

To start with this stage, you have to first download the Gmail Backup Tool which will help you download all the emails that you want from your Gmail account and save those on your local storage. This will also help you keep a backup of your emails just in case anything unfortunate happens to your Gmail account.

The tool has a great number of features that provide users with a lot of benefits with the help of the Date Filter, users can selectively save emails on their storage.

Emails from Single/Multiple user accounts can be saved without going through any troubles. There is an option to retain the space on your server by using the Delete After Download feature. Also, a Pause and Resume option to stop the process in between if so required and resume it back from where you left it.

The software to extract all attachments from Gmail also provides an option to generate a detailed report of the entire process and gives users the benefit of choosing the desired destination location for resultant files.

That’s enough about the tool, let’s jump into how it works. Follow the performance steps as given below:

Guided Steps to Backup and Extract All Attachments From Gmail

1. Download the wizard and launch it on your Windows OS desktop. Enter the credentials for your Gmail account and hit the Login.


2. Choose MBOX as the export type and hit the Browse button to choose the desired destination path for results.


3. Click on the Delete After Download button and press the Yes button when prompted with a warning.


4. Select the Apply Filters option and mark the folders you want to export your emails from. Also, choose the dates you want to save the messages from if so required.


5. After all that is done, click on the Start button and the software will start taking a backup of your data and download all Gmail attachments.


You will find out that you have successfully downloaded the files on your local system as a backup in MBOX file format. This software is available in Windows OS 10, 8.1, 8, 7, and lower versions.

Let’s now move to the next stage to download all attachments from Gmail.

Stage 2 – Extraction of Attachments From Resultant Files

In this stage, you have the downloaded MBOX files saved in your system along with the attachments. Now, install the MBOX Attachment Extractor Tool to take out the attachments from the saved files.

The process for extraction when finished, is stored in the desired location along with a CSV file of all the details stored as a success and failure report. This way, you can check how many files have failed to extract (if any) and which files these are.

Let’s now take a look at the steps of this tool to complete the process of extracting all attachments from Gmail:

1. Launch the software on Windows OS and choose the MBOX/MBS radio button. Then, click on the Add File(s) option.


2. Choose the MBOX files you have downloaded from the previous stage and click on Open. Hit Next and move further.


3. Select your choice of Folder Hierarchy option and choose Create Folder for Each File Type or Create Single Folder for All Attachments option. Hit Next.

4. Select the Change button and choose a destination location for the files that will be extracted. Hit Next.

5. Apply the filters of your choice decide the File Size and enter the size in the relevant field. Also, mark the File Type Include/Exclude button if needed.


6. Enter the Naming Convention for both Attachment and Attachment Folder and hit Extract to end the process.


You have now successfully completed the process. Now you can extract all attachments from Gmail and check the progress report on the screen as well as in the CSV file saved on your desired location along with the attachments. This software supports extraction in Windows OS 10, 8.1, 8, 7, and Windows Server 2008, 2012, and 2016.

Also Read:  How to Resolve Gmail Running out of Space Issue?

Here Ends the Entire Process!

Since there are no such methods to extract all attachments from Gmail in one slot, users tend to get confused and panicky about what to do next. There is no need to worry as the method mentioned in this blog is the best and the only option that you have. The workaround is divided into two easy steps along with two different tools to make the work even more easy for you.


Q1. Is there any manual solution to extract the selected email attachments from Google Mail?

You can use the Google Takeout application that will allow you to save the data. However, it will download the email and attachments.

Q2. Is it possible to download all Gmail attachments at once without picking each email individually?

Yes, you get the offline automated tool which helps to extract all the attachments existing in a Gmail account. There is also an option to just select the emails with attachments and export those files only.

Q3. Can we use this tool to get the required attachments from multiple Gmail accounts?

Yes, there is no such limit on extracting email attachments from different Gmail accounts. You can extract all attachments from multiple Gmail accounts.


By Ashwani Tiwari

I am an Expert Technical Analyst, specialized in assisting users with complex technological challenges. Through my blogs and articles, I offer expert guidance to help tackle these technical issues effectively. My true passion lies in providing valuable insights and simplifying complicated technicalities, enhancing user understanding and confidence.